Alexandra Lozano Immigration Law PLLC
Document Specialist (Bilingual English/Spanish) *SEATTLE*
Alexandra Lozano Immigration Law PLLC, Seattle, Washington, us, 98127
Overview
Do you want a job where you can show up and make a difference in the world every day? Are you ready to join a dynamic, mission-driven company? At Alexandra Lozano Immigration Law (ALIL) we are dedicated to changing the lives of the Latino immigrant community through zealous advocacy, finding creative solutions and aggressive legal strategies. Apply today to join our team and become a part of our mission!
The Document Specialist performs duties related to the processing of correspondence andpackages received in our company. The responsibilities of this position include workingcollaboratively with colleagues to ensure document consistency, providing employee trainingon document usage, and organizing documents throughout the organization. Ultimately, youwill work with team members across the organization to ensure that our documents are well-organized, easily accessible and that clients and the firm have their needed documents on time
Responsibilities
1. Receive and remove mail from bins.2. Sort and process correspondence received for clients and/or the Firm3. Load mail (from USCIS) onto automated equipment and monitor flow to ensurecontinuous feed and properly scan of every document4. Contact clients (by phone) to inform them about mail received for them (Work Permitsand Green Cards) confirming the way that they want to receive it.5. Record (Litify) the conversation with client and outcome of the call6. Mail out correspondence for clients, by creating the label and assuring that thecorrespondence is sent correctly7. Work with colleagues to ensure consistency of documentation practice across thecompany8. Train employees on efficient correspondence processing management (if needed)9. Ensure documentation integrity10. Control access to documents
Qualifications
1. Proven experience in administrative, back office operations or a similar role, with afocus on operational efficiency and team management.2. Strong leadership and management skills, with the ability to motivate and inspire ateam to achieve performance goals.3. Excellent communication and interpersonal skills, with the ability to effectivelycollaborate with internal stakeholders at all levels.4. Analytical mindset with the ability to analyze data, identify trends, and makedata-driven decisions to improve back office operations.5. Proficiency in back office software, data management systems, and other relevanttools.6. Strong problem-solving and decision-making abilities, with the capacity to handlecomplex and challenging situations related to back office operations.7. Strong organizational and time management skills, with the ability to prioritizetasks and meet deadlines in a fast-paced environment.8. Proficiency in using computer systems, including Microsoft Office Suite and dataentry software.9. Excellent attention to detail and data accuracy, with the ability to identify errors andmake necessary corrections.10. Flexibility and adaptability to changing priorities and business needs.11. Commitment to maintaining confidentiality and handling sensitive information withintegrity
Salary starts at $22.00 hr based in years of experience
Alexandra Lozano Immigration Law is headquartered in Seattle, WA with offices in Los Angeles, Chicago, and Texas. Our team of passionate and highly trained individuals are doing life changing work for immigrants to the United States. We are a client-focused, results-oriented firm specializing in humanitarian immigration - 360 VAWA, U Visa, and T Visa as well as post-deportation options.
We are one of the fastest growing companies in America (#247 on Inc.5000), and our unique approach to cases has a proven success rate of over 90%. Our compensation and benefits are highly competitive, and we are always looking for people with a combination of grit and kindness, intelligence and empathy, and a desire to help improve people's lives - if this sounds like you, we would love to meet you.
#IN-ALIL
Do you want a job where you can show up and make a difference in the world every day? Are you ready to join a dynamic, mission-driven company? At Alexandra Lozano Immigration Law (ALIL) we are dedicated to changing the lives of the Latino immigrant community through zealous advocacy, finding creative solutions and aggressive legal strategies. Apply today to join our team and become a part of our mission!
The Document Specialist performs duties related to the processing of correspondence andpackages received in our company. The responsibilities of this position include workingcollaboratively with colleagues to ensure document consistency, providing employee trainingon document usage, and organizing documents throughout the organization. Ultimately, youwill work with team members across the organization to ensure that our documents are well-organized, easily accessible and that clients and the firm have their needed documents on time
Responsibilities
1. Receive and remove mail from bins.2. Sort and process correspondence received for clients and/or the Firm3. Load mail (from USCIS) onto automated equipment and monitor flow to ensurecontinuous feed and properly scan of every document4. Contact clients (by phone) to inform them about mail received for them (Work Permitsand Green Cards) confirming the way that they want to receive it.5. Record (Litify) the conversation with client and outcome of the call6. Mail out correspondence for clients, by creating the label and assuring that thecorrespondence is sent correctly7. Work with colleagues to ensure consistency of documentation practice across thecompany8. Train employees on efficient correspondence processing management (if needed)9. Ensure documentation integrity10. Control access to documents
Qualifications
1. Proven experience in administrative, back office operations or a similar role, with afocus on operational efficiency and team management.2. Strong leadership and management skills, with the ability to motivate and inspire ateam to achieve performance goals.3. Excellent communication and interpersonal skills, with the ability to effectivelycollaborate with internal stakeholders at all levels.4. Analytical mindset with the ability to analyze data, identify trends, and makedata-driven decisions to improve back office operations.5. Proficiency in back office software, data management systems, and other relevanttools.6. Strong problem-solving and decision-making abilities, with the capacity to handlecomplex and challenging situations related to back office operations.7. Strong organizational and time management skills, with the ability to prioritizetasks and meet deadlines in a fast-paced environment.8. Proficiency in using computer systems, including Microsoft Office Suite and dataentry software.9. Excellent attention to detail and data accuracy, with the ability to identify errors andmake necessary corrections.10. Flexibility and adaptability to changing priorities and business needs.11. Commitment to maintaining confidentiality and handling sensitive information withintegrity
Salary starts at $22.00 hr based in years of experience
Alexandra Lozano Immigration Law is headquartered in Seattle, WA with offices in Los Angeles, Chicago, and Texas. Our team of passionate and highly trained individuals are doing life changing work for immigrants to the United States. We are a client-focused, results-oriented firm specializing in humanitarian immigration - 360 VAWA, U Visa, and T Visa as well as post-deportation options.
We are one of the fastest growing companies in America (#247 on Inc.5000), and our unique approach to cases has a proven success rate of over 90%. Our compensation and benefits are highly competitive, and we are always looking for people with a combination of grit and kindness, intelligence and empathy, and a desire to help improve people's lives - if this sounds like you, we would love to meet you.
#IN-ALIL