Educational Testing Service (ETS)
Executive Assistant to Sr. Leadership- Finance
Educational Testing Service (ETS), Princeton, New Jersey, us, 08543
Job Description:About ETS:
For more than 75 years, we have amplified products and services based on rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research, and trusted assessments that help guide learners around the world on their path to new possibilities.
Our portfolio of trusted measures includes
TOEFL, TOEIC, GRE, and Praxis . Along with research, development, and innovation that explores new frontiers in learning and measurement, our educational measurement solutions and research contribute to the development of new methods and tools, inform important dialogue with education policymakers, and shed light on critical issues and potential solutions - all with the aim of creating a world where all learners can improve their lives through education.
With new senior leadership at the helm, ETS aims to continue changing the lives of all learners as we expand our organization's global footprint. Our goal is to remain at the forefront of assessment and measurement efficacy within the education and ed-tech space as it continues to grow and evolve.
The Executive Assistant is a trusted partner to a senior leader who executes a diverse range of administrative responsibilities in a fast-paced, dynamic environment. The Executive Assistant provides daily support and assistance to senior leadership and is the key liaison internally across divisions and externally with clients and vendors. The incumbent will play a critical role in the business by assisting key company executives with scheduling, organization, and administrative tasks.
Responsibilities:
Act as a link to senior leadership for contacts inside and outside of the organization.
Manage executive calendars, including resolving schedule conflicts by understanding organizational goals and priorities.
Coordinate and distribute work to administrative staff as needed.
Draft, edit, and send out high-quality and timely communications, reports, presentations, and proposals.
Handle communications and details that are highly confidential and time critical.
Prioritize and engage in the full scope of meeting management by utilizing technological tools; from setting up engagements, video conferencing, technology needs, presentation materials, catering, etc.
Take notes or minutes at various leadership and other stakeholder meetings when required and maintain basic project management protocols.
Communicate with senior leadership and high-profile contacts on a regular basis with a focus on relationship building.
Plan and schedule domestic and international travel itineraries and accommodations for senior leadership.
Submit and manage financials such as updating expense accounts, checking corporate credit accounts, and processing payment requests.
Project a positive, professional image toward clients, vendors, and staff in all interactions and situations.
Perform research and ad hoc duties as assigned.
Adhere to ethical standards & comply with the laws and regulations applicable to the job function.
Experience and Skills:Skills:
Problem-Solving: Uses their experience and possesses an understanding of both potential situations and the executive’s habits and needs to anticipate and remove obstacles before they occur.
Results Orientation: Sets stretch goals for personal accomplishment and works tenaciously to achieve those goals; acts with a sense of urgency; takes the initiative on actions; ability to multitask and manage multiple priorities.
Innovation: Ability to “think outside of the box” and provide creative solutions that unify best practices and business needs in a scalable, sustainable approach.
Learning Agility: Adept at working through change, working across cultures and differences, readily sees and values different perspectives, and adjusts accordingly.
Relationship Mastery/People Skills: Excellent verbal and written communication skills; proven ability to collaborate with stakeholders; ability to build and maintain strong relationships.
Education/Experience:
High School Diploma required.
Bachelor’s degree strongly preferred.
5+ years’ experience supporting a C-level executive.
Proven experience and high proficiency in Microsoft Office suite, Social Media platforms, and video-conferencing platforms like Microsoft Teams and Zoom.
Exceptional writing, editing, and proofreading skills.
ETS believes in a Total Rewards philosophy for our employees, and they include:
Health, Vision, Dental insurance plans to choose from.
Generous continuous learning support, from individual learning grants to up to 6 classes a year for tuition reimbursement as well as online learning access!
Generous PTO and vacation time to balance your work and life.
Additional 8 hours of PTO for volunteer work.
Retirement plan (401(a)) and traditional Roth (403b) with company contribution.
Commuter Benefits, Pet Insurance, 1 year subscription to Calm App.
ETS is mission-driven and action-oriented.
Diversity, equity, inclusion, and belonging is at the forefront of the ETS employee's daily work.
ETS offers multiple Business Resource Groups (BRG) for you!
ETS encourages employees to become active volunteers in their communities and schools through the ETS Cares Giving Campaign.
ETS is an Equal Opportunity Employer
comprised of people with different experiences, strengths, and backgrounds who share a passion for advancing quality and equity in education.
#J-18808-Ljbffr
For more than 75 years, we have amplified products and services based on rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research, and trusted assessments that help guide learners around the world on their path to new possibilities.
Our portfolio of trusted measures includes
TOEFL, TOEIC, GRE, and Praxis . Along with research, development, and innovation that explores new frontiers in learning and measurement, our educational measurement solutions and research contribute to the development of new methods and tools, inform important dialogue with education policymakers, and shed light on critical issues and potential solutions - all with the aim of creating a world where all learners can improve their lives through education.
With new senior leadership at the helm, ETS aims to continue changing the lives of all learners as we expand our organization's global footprint. Our goal is to remain at the forefront of assessment and measurement efficacy within the education and ed-tech space as it continues to grow and evolve.
The Executive Assistant is a trusted partner to a senior leader who executes a diverse range of administrative responsibilities in a fast-paced, dynamic environment. The Executive Assistant provides daily support and assistance to senior leadership and is the key liaison internally across divisions and externally with clients and vendors. The incumbent will play a critical role in the business by assisting key company executives with scheduling, organization, and administrative tasks.
Responsibilities:
Act as a link to senior leadership for contacts inside and outside of the organization.
Manage executive calendars, including resolving schedule conflicts by understanding organizational goals and priorities.
Coordinate and distribute work to administrative staff as needed.
Draft, edit, and send out high-quality and timely communications, reports, presentations, and proposals.
Handle communications and details that are highly confidential and time critical.
Prioritize and engage in the full scope of meeting management by utilizing technological tools; from setting up engagements, video conferencing, technology needs, presentation materials, catering, etc.
Take notes or minutes at various leadership and other stakeholder meetings when required and maintain basic project management protocols.
Communicate with senior leadership and high-profile contacts on a regular basis with a focus on relationship building.
Plan and schedule domestic and international travel itineraries and accommodations for senior leadership.
Submit and manage financials such as updating expense accounts, checking corporate credit accounts, and processing payment requests.
Project a positive, professional image toward clients, vendors, and staff in all interactions and situations.
Perform research and ad hoc duties as assigned.
Adhere to ethical standards & comply with the laws and regulations applicable to the job function.
Experience and Skills:Skills:
Problem-Solving: Uses their experience and possesses an understanding of both potential situations and the executive’s habits and needs to anticipate and remove obstacles before they occur.
Results Orientation: Sets stretch goals for personal accomplishment and works tenaciously to achieve those goals; acts with a sense of urgency; takes the initiative on actions; ability to multitask and manage multiple priorities.
Innovation: Ability to “think outside of the box” and provide creative solutions that unify best practices and business needs in a scalable, sustainable approach.
Learning Agility: Adept at working through change, working across cultures and differences, readily sees and values different perspectives, and adjusts accordingly.
Relationship Mastery/People Skills: Excellent verbal and written communication skills; proven ability to collaborate with stakeholders; ability to build and maintain strong relationships.
Education/Experience:
High School Diploma required.
Bachelor’s degree strongly preferred.
5+ years’ experience supporting a C-level executive.
Proven experience and high proficiency in Microsoft Office suite, Social Media platforms, and video-conferencing platforms like Microsoft Teams and Zoom.
Exceptional writing, editing, and proofreading skills.
ETS believes in a Total Rewards philosophy for our employees, and they include:
Health, Vision, Dental insurance plans to choose from.
Generous continuous learning support, from individual learning grants to up to 6 classes a year for tuition reimbursement as well as online learning access!
Generous PTO and vacation time to balance your work and life.
Additional 8 hours of PTO for volunteer work.
Retirement plan (401(a)) and traditional Roth (403b) with company contribution.
Commuter Benefits, Pet Insurance, 1 year subscription to Calm App.
ETS is mission-driven and action-oriented.
Diversity, equity, inclusion, and belonging is at the forefront of the ETS employee's daily work.
ETS offers multiple Business Resource Groups (BRG) for you!
ETS encourages employees to become active volunteers in their communities and schools through the ETS Cares Giving Campaign.
ETS is an Equal Opportunity Employer
comprised of people with different experiences, strengths, and backgrounds who share a passion for advancing quality and equity in education.
#J-18808-Ljbffr