AVP, Financial Administration

SUMMARY

The AVP, Financial Administration is responsible for managing all aspects of the client relationship regarding the activities conducted in support of running a mutual fund for the clients of Ultimus Fund Solutions. These activities include financial, compliance, performance, and treasury reporting. Additionally, this role will contribute to the development and performance of team members, the processes used by them, and will hold them accountable for their work.

KEY ACCOUNTABILITIES

MUTUAL FUND REPORTING

• Oversees preparation of annual and semi-annual financial statements, along with various SEC reports such as N-Q, NSAR, and 24f-2 reports.
• Ensures completion of quarterly board and ad-hoc reports.
• Presents materials to mutual fund boards.
• Ensures accuracy of performance reporting.

MUTUAL FUND ADMINISTRATION

• Performs oversight of compliance monitoring and reporting as completed by fund administration teams.
• Reviews and monitors budgets created for each client.
• Oversees billing and payment of fund expenses such as management and 12b-1 fees.
• Serves as an officer on a Mutual Fund Board as required.

OTHER RESPONSIBILITIES

• Participates in regularly scheduled valuation, compliance, and risk committee meetings.
• Coordinates and oversees annual audits with outside auditors, clients, and printers.
• Reviews monthly compliance checklist and/or supporting schedules prepared for compliance and tax team to review compliance with the 1940 Act, IRS, and prospectus rules and regulations.
• Performs compliance monitoring and reporting on each fund; reports findings to compliance and tax team and/or client if exceptions are found, and research exceptions following-through until resolution.

PERSONNEL MANAGEMENT

• Manages associates within department including, but not limited to, hiring, training, and developing associates, delegating work assignments, writing, and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions.
• Conducts one-on-one and team meetings with associates on a regular basis to discuss new procedures, problems, and issues.
• Establishes team and individual goals for department.
• Fosters performance of associates and the processes used by them; holds the associates accountable for their work.

WORKING RELATIONSHIPS

• Mentors associates through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used.
• Manages relationships with client companies ensuring timely resolution of requests and high quality of customer service.
• Acts as an escalation point for escalated issues and complex problems; resolves where appropriate to provide effective support.
• Regular contact with clients, auditors and third-party vendors regarding fund performance-related questions, reporting, expense budgets, audits, etc.
• Serve as a liaison for Mutual Fund Officers and Management as needed.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• Bachelor's degree in accounting, finance, or related field.
• 8+ years of mutual fund administration or mutual fund accounting experience.
• 5+ years of management and leadership experience.
• Experience with financial statements preparation related to mutual funds.
• Experience working within the financial services industry.

KNOWLEDGE

• SEC, IRS, and general ledger accounting requirements and laws as they apply to investment companies, Trusts, Partnerships, and other fund structures.
• Financial reporting and performance systems.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Strong financial reporting and regulatory compliance skills.
• Aligns associates with company values and goals.
• Plans and delegates the work of others.
• Motivates and inspires others.
• Assesses performance of self and associates to make improvements or take corrective action.
• Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures.
• Seeks, identifies, and implements opportunities to amend processes and procedures to improve operational efficiency and quality of service in department.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Equivalent education, experience, and KSA's will be considered.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant's or employee's race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.