NYU Langone
Program Coordinator
NYU Langone, New York, New York, us, 10261
NYU Grossman School of Medicine
is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge.
For more information, go to
med.nyu.edu
, and interact with us on
LinkedIn
,
Glassdoor
,
Indeed
,
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Position Summary:
We have an exciting opportunity to join our team as a Program Coordinator. In this role, the Program Coordinator is responsible for providing a broad range of support in contribution to the development, implementation, and success of projects and programs for NYU Grossman School of Medicines Department of Education, Faculty and Academic Affairs. Collaborates with internal and external parties to ensure proper communication, engagement, compliance, and education to ensure programmatic success. Promotes and supports activities including, but not limited to: research-related activities by gathering, collecting and analyzing data, overseeing program and/or project timelines, (e.g., monitoring project budgets and track and report on expenditures), organizing and coordinating seminars, and training programs.
Job Responsibilities:
Program Coordination
- Provides basic to moderate coordination for Project/program activities to a manager or director, head of department that includes but not limited to:
* coordination of Project while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Project activities.* Assists in developing departmental plans, goals, objectives, policies and procedures.* Assists in the recruitment, hiring and training of clerical staff, assistants, trainee and volunteers for the program.* Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.* Appropriately prioritizes and follows up on incoming issues.
Reports
* Independently prepares and review documents, and generates status/progress reports for ongoing and pending Projects which may include moderate analysis of findings.* Outlines agenda, plans and prepares presentations, and composes a variety of memos and letters. Reviews, edits, obtain appropriate approvals.* Conduct research including literature searches and other research material queries. Tabulate and present pertinent data.
Data Management
* Maintain departmental data in appropriate internal and external databases (e.g. Peoplesoft, OneDrive, etc.)* Design and disseminate surveys, establish a format for data analysis, run routine and ad hoc reports, as requested.* May gather and collect data from different parties and presents findings as applicable.* Researches problems, issues and concerns and responds to requests for information. Assists in developing materials and presentations for training and educational sessions, departmental seminars and other activities.
Finance
* Track and measure programs against long- and short-term department goals for virtual and in person events and programs.* Processes vendor invoices working closely with the Accounts Payable Department.* Tracks Project related purchase/supplies requisitions, reimbursements, expense reports, and related invoice payments.* Scheduling & Coordinating (no more than 10% of work effort)* Organizes and coordinates schedules, activities and special events. Coordinates all preparation activities (checking and coordinating the logistics, technical support, making food and beverage arrangements, etc.) and other related tasks.* Assist in special events planning.* Performs other duties as assigned.
Minimum Qualifications:
To qualify you must have a Bachelor's degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.
Preferred Qualifications:
Project/Program management experience preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,400.00 - $64,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
Required Skills
Required Experience
is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge.
For more information, go to
med.nyu.edu
, and interact with us on
,
Glassdoor
,
Indeed
,
__ Facebook
,
and
.
Position Summary:
We have an exciting opportunity to join our team as a Program Coordinator. In this role, the Program Coordinator is responsible for providing a broad range of support in contribution to the development, implementation, and success of projects and programs for NYU Grossman School of Medicines Department of Education, Faculty and Academic Affairs. Collaborates with internal and external parties to ensure proper communication, engagement, compliance, and education to ensure programmatic success. Promotes and supports activities including, but not limited to: research-related activities by gathering, collecting and analyzing data, overseeing program and/or project timelines, (e.g., monitoring project budgets and track and report on expenditures), organizing and coordinating seminars, and training programs.
Job Responsibilities:
Program Coordination
- Provides basic to moderate coordination for Project/program activities to a manager or director, head of department that includes but not limited to:
* coordination of Project while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Project activities.* Assists in developing departmental plans, goals, objectives, policies and procedures.* Assists in the recruitment, hiring and training of clerical staff, assistants, trainee and volunteers for the program.* Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.* Appropriately prioritizes and follows up on incoming issues.
Reports
* Independently prepares and review documents, and generates status/progress reports for ongoing and pending Projects which may include moderate analysis of findings.* Outlines agenda, plans and prepares presentations, and composes a variety of memos and letters. Reviews, edits, obtain appropriate approvals.* Conduct research including literature searches and other research material queries. Tabulate and present pertinent data.
Data Management
* Maintain departmental data in appropriate internal and external databases (e.g. Peoplesoft, OneDrive, etc.)* Design and disseminate surveys, establish a format for data analysis, run routine and ad hoc reports, as requested.* May gather and collect data from different parties and presents findings as applicable.* Researches problems, issues and concerns and responds to requests for information. Assists in developing materials and presentations for training and educational sessions, departmental seminars and other activities.
Finance
* Track and measure programs against long- and short-term department goals for virtual and in person events and programs.* Processes vendor invoices working closely with the Accounts Payable Department.* Tracks Project related purchase/supplies requisitions, reimbursements, expense reports, and related invoice payments.* Scheduling & Coordinating (no more than 10% of work effort)* Organizes and coordinates schedules, activities and special events. Coordinates all preparation activities (checking and coordinating the logistics, technical support, making food and beverage arrangements, etc.) and other related tasks.* Assist in special events planning.* Performs other duties as assigned.
Minimum Qualifications:
To qualify you must have a Bachelor's degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.
Preferred Qualifications:
Project/Program management experience preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,400.00 - $64,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
Required Skills
Required Experience