Scott & Crosby Staffing, Inc.
(Temp) Development Coordinator
Scott & Crosby Staffing, Inc., New York, New York, us, 10261
Job DescriptionThe Development Coordinator (DC) supports all development department administrative operations and helps execute annual fund, capital campaign, and legacy giving activities in conjunction with the Development Operations Manager, Assistant Director of Development , Annual Giving Manager, Database Administrator, and Director of Development. Provides a variety of database, administrative and clerical support to the Development team. Responsible for processing, recording and responding to donations and maintaining the integrity of the entire donor database. Provides support and project management for fundraising initiatives, including, but not limited to appeals, events, and donor moves management. The DC has a particular focus on gift administration and executive level administrative support for the Director of Development.
Specific Responsibilities
Responsible for overall data integrity and all data entry functions within DevelopmentPrepare acknowledgement letters and other correspondence, including noting letters that should receive special attention (first-time donors, etc.)Write and maintain written donation entry procedures, maintain template thank-you letters for various gift types in Raiser's EdgeRun queries and exports, create lists using proper segmentation, and analyze donor data for all fundraising campaigns including direct mail and online appealsProduce lists for Development communications including emails, solicitations, and invitationsManage general department inbox - forwarding requests to the correct groupTrack all campaigns, appeals, and funds and deactivate when end dates have passedReconcile all gifts and support appeal analysis for each annual campaignProvide reports and ad hoc analysis to Director of Development and Assistant Director of DevelopmentCoordinate the printing and mailing of all fundraising appeals with the Annual Fund ManagerAssist and provide feedback as needed for the development of collateral and promotional materialsRespond or forward requests for information (as appropriate) from donors to other Development staffProvide responsive, excellent customer service to donors and prospects of all giving levelsWork closely with Accounting to add/change fund codes, reconcile database records with accounting records (monthly), and assist with year-end auditAssist in developing and coordinating special eventsManage internal volunteers for the department (stuffing envelopes, data entry, scanning documents)Work with the Assistant Director of Development to conduct prospect research, analyze wealth screening results, and support moves managementSupport the Department in grant management (i.e. managing application/reporting timelines, gathering necessary information, and drafting compelling narratives)Insight Prison Project administration (Respond to letters - or delegate them to volunteers - from people who are incarcerated, send books when appropriate)Manage special projects and assignments as necessary in Asana and utilized other project management toolsDatabase Management and Gift Processing
Work closely with the Database Administrator to manage the Raiser's Edge donor database; ensuring donor data integrity and accuracyProvide daily/weekly/monthly/as-needed gift reports to the Development teamProgram Manage multiple giving circles (monthly giving and bequests)Contact constituents - often by phone - to complete donation pledges or to update their payment information when declines occurExecutive-level Administrative Support
Manage the DoD's external meetings calendar, including scheduling board, committee, donor meetings, sending reminders, meeting materialsAssist with drafting and/or editing DoD communications such as meeting agendas, contact reports, proposals, meeting documents and materials, meeting minutesSupport DoD's internal communication such as executive, board, and Allstaff updatesCoordinate team and staff appreciation efforts under the DoD's directionProofread DoDs communication as requestedManage Development team's office supply inventoryProcess travel and expense reportsRequirements
A minimum of two years' experience in an administrative position, preferably in a not-for-profit development officeDatabase management experience - Raiser's Edge highly preferredProficiency in MS Office Suite, Asana, Adobe Acrobat, G-Suite, SlackExcellent verbal and written communications skillsExcellent typing and computer skills are required (word processing and data entry)Ability to work independently with little supervision
Specific Responsibilities
Responsible for overall data integrity and all data entry functions within DevelopmentPrepare acknowledgement letters and other correspondence, including noting letters that should receive special attention (first-time donors, etc.)Write and maintain written donation entry procedures, maintain template thank-you letters for various gift types in Raiser's EdgeRun queries and exports, create lists using proper segmentation, and analyze donor data for all fundraising campaigns including direct mail and online appealsProduce lists for Development communications including emails, solicitations, and invitationsManage general department inbox - forwarding requests to the correct groupTrack all campaigns, appeals, and funds and deactivate when end dates have passedReconcile all gifts and support appeal analysis for each annual campaignProvide reports and ad hoc analysis to Director of Development and Assistant Director of DevelopmentCoordinate the printing and mailing of all fundraising appeals with the Annual Fund ManagerAssist and provide feedback as needed for the development of collateral and promotional materialsRespond or forward requests for information (as appropriate) from donors to other Development staffProvide responsive, excellent customer service to donors and prospects of all giving levelsWork closely with Accounting to add/change fund codes, reconcile database records with accounting records (monthly), and assist with year-end auditAssist in developing and coordinating special eventsManage internal volunteers for the department (stuffing envelopes, data entry, scanning documents)Work with the Assistant Director of Development to conduct prospect research, analyze wealth screening results, and support moves managementSupport the Department in grant management (i.e. managing application/reporting timelines, gathering necessary information, and drafting compelling narratives)Insight Prison Project administration (Respond to letters - or delegate them to volunteers - from people who are incarcerated, send books when appropriate)Manage special projects and assignments as necessary in Asana and utilized other project management toolsDatabase Management and Gift Processing
Work closely with the Database Administrator to manage the Raiser's Edge donor database; ensuring donor data integrity and accuracyProvide daily/weekly/monthly/as-needed gift reports to the Development teamProgram Manage multiple giving circles (monthly giving and bequests)Contact constituents - often by phone - to complete donation pledges or to update their payment information when declines occurExecutive-level Administrative Support
Manage the DoD's external meetings calendar, including scheduling board, committee, donor meetings, sending reminders, meeting materialsAssist with drafting and/or editing DoD communications such as meeting agendas, contact reports, proposals, meeting documents and materials, meeting minutesSupport DoD's internal communication such as executive, board, and Allstaff updatesCoordinate team and staff appreciation efforts under the DoD's directionProofread DoDs communication as requestedManage Development team's office supply inventoryProcess travel and expense reportsRequirements
A minimum of two years' experience in an administrative position, preferably in a not-for-profit development officeDatabase management experience - Raiser's Edge highly preferredProficiency in MS Office Suite, Asana, Adobe Acrobat, G-Suite, SlackExcellent verbal and written communications skillsExcellent typing and computer skills are required (word processing and data entry)Ability to work independently with little supervision