Healthpeak Properties, Inc.
Commercial Assistant Property Manager
Healthpeak Properties, Inc., Indianapolis, Indiana, us, 46262
POSITION RESPONSIBILITIES
Responsibilities include but are not limited to:
Develop and maintain working relationships with tenants and decision-makers
Coordination and implementation of portfolio-specific tenant outreach programs
Address tenant concerns quickly, professionally, and economically
Attend regular meetings with Senior Property Manager and key tenants to review property operations
Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
Review, code, submit and track vendor invoices
Prepare purchase orders and service agreements
Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks
Coordinate tenant survey process, including annual action plan implementation
Maximize recoverable income on a property-by-property basis
Prepare tenant billings
Monitor and collect accounts receivables from tenants
Work with the Senior Property Manager to develop and manage operations within each respective property budget
Assist and support the Senior Property Manager in the preparation of monthly property financials
Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
Inspect properties on a consistent basis and make recommendations based upon data collected
Assist with collection and coordination of market data, including market rents and operating expense estimates
Coordinate all phases of pre- and post-move in process
Oversee projects as requested by Senior Property Manager
Schedule meetings with vendors, and facility maintenance teams as needed
Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
Performs other duties as assigned by Senior Property Manager and Regional Property Manager
Perform all duties assigned to the Senior Property Manager in their absence
Ability to travel 15%
Attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
POSITION REQUIREMENTS
Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred
Minimum of 1 year of experience in commercial real estate property management preferred
Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred
Ability to multi-task and prioritize tasks
Experience in the analysis of operational and financial data
Possess strong initiative and sense of personal responsibility
Ability to establish and maintain rapport with business community and interact with various levels of professionals
Excellent organizational, written, and verbal communication skills
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Responsibilities include but are not limited to:
Develop and maintain working relationships with tenants and decision-makers
Coordination and implementation of portfolio-specific tenant outreach programs
Address tenant concerns quickly, professionally, and economically
Attend regular meetings with Senior Property Manager and key tenants to review property operations
Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
Review, code, submit and track vendor invoices
Prepare purchase orders and service agreements
Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks
Coordinate tenant survey process, including annual action plan implementation
Maximize recoverable income on a property-by-property basis
Prepare tenant billings
Monitor and collect accounts receivables from tenants
Work with the Senior Property Manager to develop and manage operations within each respective property budget
Assist and support the Senior Property Manager in the preparation of monthly property financials
Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
Inspect properties on a consistent basis and make recommendations based upon data collected
Assist with collection and coordination of market data, including market rents and operating expense estimates
Coordinate all phases of pre- and post-move in process
Oversee projects as requested by Senior Property Manager
Schedule meetings with vendors, and facility maintenance teams as needed
Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
Performs other duties as assigned by Senior Property Manager and Regional Property Manager
Perform all duties assigned to the Senior Property Manager in their absence
Ability to travel 15%
Attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
POSITION REQUIREMENTS
Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred
Minimum of 1 year of experience in commercial real estate property management preferred
Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred
Ability to multi-task and prioritize tasks
Experience in the analysis of operational and financial data
Possess strong initiative and sense of personal responsibility
Ability to establish and maintain rapport with business community and interact with various levels of professionals
Excellent organizational, written, and verbal communication skills
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