Aviva at Fitzsimons
Health Information Manager
Aviva at Fitzsimons, Aurora, Colorado, United States, 80012
POSITION DESCRIPTION
POSITION TITLE:
Health Information Manager
REPORTS TO:
Nursing Home Administrator
DEPARTMENT:
Medical Records
The primary responsibility of your job position is to manage all functions within the Medical Records department including assembling, storing, and safe keeping of resident medical records. The Medical records department must be well organized and functional at all times. This position requires a working knowledge of federal and state regulations and ability to adhere to company policies and procedures.KEY RESPONSIBILITIES:
Maintains accurate record of daily and monthly census
Completes required audits (i.e. Admission, Discharge, Re-admission, Quarterly audit, Physician visit)
Accurately maintain organized paper and electronic charts for current and discharged residents
Scan documents in PCC in order to move forward with electronic records
Maintain appropriate current forms and make available to IDT
; obtain hospital discharge summary for those who are admitted and re-admitted from the hospital
Maintain diagnosis list with proper Codes; ensure updates as changes occur
Ensure proper diagnosis coding per ICD-10 CM Coding guidelines
Update daily mailing and filing and keep track of medical professionals signatures on orders and other required documents
Maintain current credentials for all outside medical professionals providing care to residents
Maintain signature logs for medical and nursing staff
Assure medical information is released per HIPAA standards and keep the ROI log current. Inform NHA and DON of any ROI requests
Educate and provide training to IDT on HIPAA privacy and security regulation
Attend monthly QAPI meetings and prepare for them as needed
Attend weekly Medicare meetings and prepare for them as required
Attend triple check and prepare for it as required
Complete physician certification and recertification for all Medicare and managed care part A services
Assure appropriate Medicare notices are provided timely and within guidelines; maintain working knowledge of required current notices. In some cases HIM may have to issue these notices
Perform data entry of Accident and Incident reports as required
May supervise department employees to include hiring, firing, evaluating, coaching, scheduling, etc.
Works closely with physicians, therapists, consultants, hospital personnel, and nursing staff. Also with other supervisors and staff within the facility in relation to resident care documentation, as well as with the corporate HIM consultant
Scans all documents into PointClickCare
Performs all other duties as assigned
TALENT:
Relationship Building
Demonstrate friendliness and enthusiasm
Build relationships with all types of people
High energy and upbeat
Ability to foster teamwork
Client orientedExecuting
Ability to organize and prioritize
Detail oriented and follow through
Self-starter and independent workerStrategic Thinking
Solve problems effectively
Creative in coming up with options and solutions for efficiencyInfluencing
Ability to communicate clearly and effectivelySKILLS AND KNOWLEDGE:
Knowledge of medical terminology preferred
Familiarity with computer and basic computer skills
Use of general office equipment
Knowledge of state and federal regulations
EDUCATION AND EXPERIENCE:
Must possess, as a minimum, a high school diploma
Two (2) years HIM experience preferred
Two (2) years supervisory experience preferred
JOB TRAINING:
How long it usually takes to completely perform this job when the incumbent has the minimum knowledge, skills, ability, work experience and/or education:
up to 6 months
WORK ENVIRONMENT:
Majority of time spent in an office environment that is heated and/or air-conditioned
Position requires some exposure to facilities, which involves exposure to healthcare environment
Works in all areas of the building
Moves intermittently during working hours
Is subject to frequent interruptions
Communicates with personnel, facility staff, and other department supervisors
Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
Is subject to hostile and emotionally upset personnel, visitors, etc
Works beyond normal duty hours, on weekends and holidays as necessary
Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)
Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants
PHYSICAL AND SENSORY REQUIREMENTS:
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility
Must be able to make independent decisions when circumstances warrant such action
Must be able to concentrate and use reasoning skills and good judgment
May be necessary to assist in the evacuation of residents during emergency situations
Must be able to sit, stand, bend, lift, push, pull, stoop, walk, use hands to finger, handle or feel objects, tools, or controls; reach, climb stairs, talk and hear. Will move intermittently during working hours
Must be able to occasionally lift 30 lbs. floor to waist
OTHER:
Classification: non-exempt
We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled. No Agencies or Affiliations please!
POSITION TITLE:
Health Information Manager
REPORTS TO:
Nursing Home Administrator
DEPARTMENT:
Medical Records
The primary responsibility of your job position is to manage all functions within the Medical Records department including assembling, storing, and safe keeping of resident medical records. The Medical records department must be well organized and functional at all times. This position requires a working knowledge of federal and state regulations and ability to adhere to company policies and procedures.KEY RESPONSIBILITIES:
Maintains accurate record of daily and monthly census
Completes required audits (i.e. Admission, Discharge, Re-admission, Quarterly audit, Physician visit)
Accurately maintain organized paper and electronic charts for current and discharged residents
Scan documents in PCC in order to move forward with electronic records
Maintain appropriate current forms and make available to IDT
; obtain hospital discharge summary for those who are admitted and re-admitted from the hospital
Maintain diagnosis list with proper Codes; ensure updates as changes occur
Ensure proper diagnosis coding per ICD-10 CM Coding guidelines
Update daily mailing and filing and keep track of medical professionals signatures on orders and other required documents
Maintain current credentials for all outside medical professionals providing care to residents
Maintain signature logs for medical and nursing staff
Assure medical information is released per HIPAA standards and keep the ROI log current. Inform NHA and DON of any ROI requests
Educate and provide training to IDT on HIPAA privacy and security regulation
Attend monthly QAPI meetings and prepare for them as needed
Attend weekly Medicare meetings and prepare for them as required
Attend triple check and prepare for it as required
Complete physician certification and recertification for all Medicare and managed care part A services
Assure appropriate Medicare notices are provided timely and within guidelines; maintain working knowledge of required current notices. In some cases HIM may have to issue these notices
Perform data entry of Accident and Incident reports as required
May supervise department employees to include hiring, firing, evaluating, coaching, scheduling, etc.
Works closely with physicians, therapists, consultants, hospital personnel, and nursing staff. Also with other supervisors and staff within the facility in relation to resident care documentation, as well as with the corporate HIM consultant
Scans all documents into PointClickCare
Performs all other duties as assigned
TALENT:
Relationship Building
Demonstrate friendliness and enthusiasm
Build relationships with all types of people
High energy and upbeat
Ability to foster teamwork
Client orientedExecuting
Ability to organize and prioritize
Detail oriented and follow through
Self-starter and independent workerStrategic Thinking
Solve problems effectively
Creative in coming up with options and solutions for efficiencyInfluencing
Ability to communicate clearly and effectivelySKILLS AND KNOWLEDGE:
Knowledge of medical terminology preferred
Familiarity with computer and basic computer skills
Use of general office equipment
Knowledge of state and federal regulations
EDUCATION AND EXPERIENCE:
Must possess, as a minimum, a high school diploma
Two (2) years HIM experience preferred
Two (2) years supervisory experience preferred
JOB TRAINING:
How long it usually takes to completely perform this job when the incumbent has the minimum knowledge, skills, ability, work experience and/or education:
up to 6 months
WORK ENVIRONMENT:
Majority of time spent in an office environment that is heated and/or air-conditioned
Position requires some exposure to facilities, which involves exposure to healthcare environment
Works in all areas of the building
Moves intermittently during working hours
Is subject to frequent interruptions
Communicates with personnel, facility staff, and other department supervisors
Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
Is subject to hostile and emotionally upset personnel, visitors, etc
Works beyond normal duty hours, on weekends and holidays as necessary
Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)
Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants
PHYSICAL AND SENSORY REQUIREMENTS:
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility
Must be able to make independent decisions when circumstances warrant such action
Must be able to concentrate and use reasoning skills and good judgment
May be necessary to assist in the evacuation of residents during emergency situations
Must be able to sit, stand, bend, lift, push, pull, stoop, walk, use hands to finger, handle or feel objects, tools, or controls; reach, climb stairs, talk and hear. Will move intermittently during working hours
Must be able to occasionally lift 30 lbs. floor to waist
OTHER:
Classification: non-exempt
We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled. No Agencies or Affiliations please!