ABM Industries
Administrative Assistant
ABM Industries, Irvine, California, United States, 92713
Job Description
Pay:
$30.00/hour
Shift:
Monday-Friday, subject to change to availability needs
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2024 Employee Benefits | Staff & Management
Role and ResponsibilitiesUnderstand the Work Order and Preventative Maintenance Platform to assist with internal training and set upComplete new hire/termination engineering tasks and property acquisition/disposition tasksReview and prepare regional compliance reportsCommunicate with vendors and create amendments and exhibits for master contractsMaintain and track data lists for leased vehicles, contacts and safety inspectionsAudit accounts and review set up for purchasing platformsAssist with planning and preparation for the Annual Engineering RetreatDocument and implement ongoing process improvements for regional engineering teamsProcess monthly and ad-hoc invoicesSupport VP, Construction & Engineering and Director of Engineering with general administrative requests and special projectsGenerating reports from platforms and organizing utility billsMaintaining data and updating records for smart building programCorresponding with vendors related to battery storage, lighting, utility data and direct accessAdditional project support related to Due Diligence and Construction/Development IntegrationTake initiative to identify process enhancements and efficiencies. Represent the company in a professional and courteous manner at all times. Provide excellent customer service to our internal departments and external customers/business partners.
Qualifications/Skills:
High school diploma required; Four-year degree preferredExperience in corporate, professional setting preferred and real estate experience a plusProficient with Microsoft Office platform, including Outlook, Word, Excel and PowerPointCandidate must possess a positive attitude and be resourceful, adaptable, customer service oriented, responsive with a great need for closure, eager to learn, willing to share ideas, and a team playerCandidate must have excellent organizational skills, problem-solving and analytical skills, strong attention to detail, accuracy and timelinessCandidate must have the ability to multi-task, take initiative, communicate effectively in written and verbal form, work well under pressure and balance multiple priorities and assignments to meet deadlinesCandidate must be comfortable engaging with other team members and working in a fast-paced environment where continuous improvement is expected
Pay:
$30.00/hour
Shift:
Monday-Friday, subject to change to availability needs
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2024 Employee Benefits | Staff & Management
Role and ResponsibilitiesUnderstand the Work Order and Preventative Maintenance Platform to assist with internal training and set upComplete new hire/termination engineering tasks and property acquisition/disposition tasksReview and prepare regional compliance reportsCommunicate with vendors and create amendments and exhibits for master contractsMaintain and track data lists for leased vehicles, contacts and safety inspectionsAudit accounts and review set up for purchasing platformsAssist with planning and preparation for the Annual Engineering RetreatDocument and implement ongoing process improvements for regional engineering teamsProcess monthly and ad-hoc invoicesSupport VP, Construction & Engineering and Director of Engineering with general administrative requests and special projectsGenerating reports from platforms and organizing utility billsMaintaining data and updating records for smart building programCorresponding with vendors related to battery storage, lighting, utility data and direct accessAdditional project support related to Due Diligence and Construction/Development IntegrationTake initiative to identify process enhancements and efficiencies. Represent the company in a professional and courteous manner at all times. Provide excellent customer service to our internal departments and external customers/business partners.
Qualifications/Skills:
High school diploma required; Four-year degree preferredExperience in corporate, professional setting preferred and real estate experience a plusProficient with Microsoft Office platform, including Outlook, Word, Excel and PowerPointCandidate must possess a positive attitude and be resourceful, adaptable, customer service oriented, responsive with a great need for closure, eager to learn, willing to share ideas, and a team playerCandidate must have excellent organizational skills, problem-solving and analytical skills, strong attention to detail, accuracy and timelinessCandidate must have the ability to multi-task, take initiative, communicate effectively in written and verbal form, work well under pressure and balance multiple priorities and assignments to meet deadlinesCandidate must be comfortable engaging with other team members and working in a fast-paced environment where continuous improvement is expected