Stafford County Public Schools
Administrative Assistant
Stafford County Public Schools, Stafford, Virginia, United States, 22554
Job Title: Administrative Assistant (Recruitment and Licensure)Office/Department: Human Resources and Talent DevelopmentPay Grade: Clerical Scale Grade C13Work Calendar: All 12 Month StaffFLSA Status: Non-Exempt
GENERAL PURPOSE
The Office of Human Resources and Talent Development (HRTD) strives to make Stafford County Public Schools (SCPS) the employer of choice for instructional, administrative, and service employees in pursuit of the strategic goals of the school division. Reporting to the Director of Human Resources, the Administrative Assistant for Recruitment and Licensure provides clerical support as assigned. Primary duties include supporting document processing related to licensure applications, contracts, and license renewal; maintaining a record of candidates contacted at recruitment fairs; maintaining the social media presence for the Office; and assisting with the execution of both licensed and service recruitment events.Successful Administrative Assistants will help HRTD meet its mission by ensuring compliance with legal and policy requirements for record keeping and contributing to a customer service-oriented work environment.
MAIN JOB TASKS AND RESPONSIBILITIES
Maintain accurate records and support reliable HR processes
Support HR Generalists and HRTD administrators to collect and review documentation related to licensure and ensure accurate applications are prepared for submission to the Virginia Department of Education.Ensure documentation is accurate and current for license renewal.Check and review documents, data sources, and social media posts for accuracy, completeness, and conformance to established standards.Collaborate with colleagues to develop and update administrative systems to make them more efficient.Provide clerical support to department and school based hiring managers
Assist with the coordination of SCPS-hosted hiring events as well as events hosted by others.Collect candidate data from all recruitment events.Assist with schedule management for recruitment events and preparation of printed materials as needed.Prepare and deliver correspondence on behalf of the department as needed.Support and demonstrate core values of the Department of Human Resources
Responds promptly and thoroughly to written and oral requests for information.Maintains a clean, neat appearance, appropriate to position.Maintains a record of appropriate attendance and punctuality.Serves as an optimal role model for students, colleagues, and the general public.Works in close harmony with colleagues, supervisors, and co-workers.Complies with all District and School policies and regulations, including but not limited to guidelines for confidentiality.Performs other related duties as required / assigned.EDUCATION AND EXPERIENCE
High School Diploma or equivalent required.Two (2) years of job related experience required.Fluency with MS Office products (Word and Excel) and Google Suite (Docs, Sheets, and Drive), or ability to quickly acquire such fluency, required.Training or professional experience related to clerical duties preferred.Experience using document management systems and/or human resource information systems preferred.KNOWLEDGE, SKILLS, AND ABILITIES
KnowledgeStandard office practices and procedures, equipment, and clerical skills.Thorough knowledge of English grammar, usage, spelling, punctuation and computation skills.SkillsOperation of a variety of office and computer equipment.Operation of a variety of information and tracking systems.AbilitiesEstablish and maintain effective working relationships with others.Demonstrate excellent oral and written communication skills and ability to greet the public warmly.Work cooperatively and positively with staff, students and community.Demonstrate effective time management and organizational skills.Demonstrate initiative and flexibility.WORKING CONDITIONS and PHYSICAL REQUIREMENTS
Work environment is primarily inside, where the noise and temperature levels are moderate.The work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; repetitive motions with the hands, wrists, or fingers; repetitive motions with force on the back or lower body; understanding and communicating in spoken language; understanding and communicating in written language; making decisions using logic and rational thinking.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.
GENERAL PURPOSE
The Office of Human Resources and Talent Development (HRTD) strives to make Stafford County Public Schools (SCPS) the employer of choice for instructional, administrative, and service employees in pursuit of the strategic goals of the school division. Reporting to the Director of Human Resources, the Administrative Assistant for Recruitment and Licensure provides clerical support as assigned. Primary duties include supporting document processing related to licensure applications, contracts, and license renewal; maintaining a record of candidates contacted at recruitment fairs; maintaining the social media presence for the Office; and assisting with the execution of both licensed and service recruitment events.Successful Administrative Assistants will help HRTD meet its mission by ensuring compliance with legal and policy requirements for record keeping and contributing to a customer service-oriented work environment.
MAIN JOB TASKS AND RESPONSIBILITIES
Maintain accurate records and support reliable HR processes
Support HR Generalists and HRTD administrators to collect and review documentation related to licensure and ensure accurate applications are prepared for submission to the Virginia Department of Education.Ensure documentation is accurate and current for license renewal.Check and review documents, data sources, and social media posts for accuracy, completeness, and conformance to established standards.Collaborate with colleagues to develop and update administrative systems to make them more efficient.Provide clerical support to department and school based hiring managers
Assist with the coordination of SCPS-hosted hiring events as well as events hosted by others.Collect candidate data from all recruitment events.Assist with schedule management for recruitment events and preparation of printed materials as needed.Prepare and deliver correspondence on behalf of the department as needed.Support and demonstrate core values of the Department of Human Resources
Responds promptly and thoroughly to written and oral requests for information.Maintains a clean, neat appearance, appropriate to position.Maintains a record of appropriate attendance and punctuality.Serves as an optimal role model for students, colleagues, and the general public.Works in close harmony with colleagues, supervisors, and co-workers.Complies with all District and School policies and regulations, including but not limited to guidelines for confidentiality.Performs other related duties as required / assigned.EDUCATION AND EXPERIENCE
High School Diploma or equivalent required.Two (2) years of job related experience required.Fluency with MS Office products (Word and Excel) and Google Suite (Docs, Sheets, and Drive), or ability to quickly acquire such fluency, required.Training or professional experience related to clerical duties preferred.Experience using document management systems and/or human resource information systems preferred.KNOWLEDGE, SKILLS, AND ABILITIES
KnowledgeStandard office practices and procedures, equipment, and clerical skills.Thorough knowledge of English grammar, usage, spelling, punctuation and computation skills.SkillsOperation of a variety of office and computer equipment.Operation of a variety of information and tracking systems.AbilitiesEstablish and maintain effective working relationships with others.Demonstrate excellent oral and written communication skills and ability to greet the public warmly.Work cooperatively and positively with staff, students and community.Demonstrate effective time management and organizational skills.Demonstrate initiative and flexibility.WORKING CONDITIONS and PHYSICAL REQUIREMENTS
Work environment is primarily inside, where the noise and temperature levels are moderate.The work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; repetitive motions with the hands, wrists, or fingers; repetitive motions with force on the back or lower body; understanding and communicating in spoken language; understanding and communicating in written language; making decisions using logic and rational thinking.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.