Blue Sky Hospitality Solutions
Accounting Manager-Warwick Hotel Rittenhouse Square, Philadelphia, PA
Blue Sky Hospitality Solutions, Phila, Pennsylvania, United States, 19117
Job Summary: Accounting Manager
The Accounting Manager is responsible for overseeing the smooth and efficient processing of accounting related information.
Job Duties & Functions• Approaches all encounters with guests and employees in an attentive, friendly, and courteous and service oriented manner.• Maintains a warm and friendly demeanor at all times.• Complies at all times with the BSHS standards and regulations to encourage safe and efficiently hotel operations.• Oversees the duties of General Cashier, with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits, as applicable. • Oversees and maintains the over/short log.• Maintains controls for all cashier banks in the hotel. • Posts all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR).• Prepares all bank deposits, 'due backs,' and bank change orders according to BSHS standards. • Maintains responsibility for the billing of accounts receivable daily.• Responsible for Hotel Credit Policy and detailed knowledge of Hotel receivables.• Maintains card file trace system for AR collection call process per SOP.• Conducts credit meetings twice monthly with General Manager• Maintains a record of approved direct billing accounts.• Processes returned checks and credit card chargebacks .• Performs the Accounts Receivable Balancing function at least once each month.• Maintains the Special Operating Account and the Petty Cash Fund according to BSHS standards.• Voucher A&G and PT & EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to BSHS standards• Ensures that all hotel invoices are submitted to Corporate Accounts Payable weekly.• Performs the income audit on a daily basis, using the income audit checklist to maintain and ensure the accuracy of the Income/Flash reports.• Reconciles credit cards daily.• Monitors Guest Services and Night Audit agents' work for proper accounting procedures.• Oversees the training of all Night Auditors in regards to their accounting related responsibilities.• Processes bi-weekly payroll and is prepared for transmission.• Attends weekly staff meetings and provides training on a rotational basis.• Participates in required MOD coverage as scheduled • Maintains confidentiality of sensitive information, as appropriate.• Performs any other duties as requested by the Assistant Controller/Controller.
Education & Experience• Associate's degree and at least 3 years of related experience; or, a Bachelor's degree and at least 1 year of related experience; or, at least 5 years of progressive experience in a hotel or a related field.• Must be proficient in Windows operating systems, show the ability to manipulate and troubleshoot spreadsheets, type memos and reports, and handle basic PC problems.• Supervisory experience required.• Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.• Must work well in stressful, high pressure situations.• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.• Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by co-workers and guests.• Must be able to work with and understand financial information and data, and basic arithmetic functions.
The Accounting Manager is responsible for overseeing the smooth and efficient processing of accounting related information.
Job Duties & Functions• Approaches all encounters with guests and employees in an attentive, friendly, and courteous and service oriented manner.• Maintains a warm and friendly demeanor at all times.• Complies at all times with the BSHS standards and regulations to encourage safe and efficiently hotel operations.• Oversees the duties of General Cashier, with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits, as applicable. • Oversees and maintains the over/short log.• Maintains controls for all cashier banks in the hotel. • Posts all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR).• Prepares all bank deposits, 'due backs,' and bank change orders according to BSHS standards. • Maintains responsibility for the billing of accounts receivable daily.• Responsible for Hotel Credit Policy and detailed knowledge of Hotel receivables.• Maintains card file trace system for AR collection call process per SOP.• Conducts credit meetings twice monthly with General Manager• Maintains a record of approved direct billing accounts.• Processes returned checks and credit card chargebacks .• Performs the Accounts Receivable Balancing function at least once each month.• Maintains the Special Operating Account and the Petty Cash Fund according to BSHS standards.• Voucher A&G and PT & EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to BSHS standards• Ensures that all hotel invoices are submitted to Corporate Accounts Payable weekly.• Performs the income audit on a daily basis, using the income audit checklist to maintain and ensure the accuracy of the Income/Flash reports.• Reconciles credit cards daily.• Monitors Guest Services and Night Audit agents' work for proper accounting procedures.• Oversees the training of all Night Auditors in regards to their accounting related responsibilities.• Processes bi-weekly payroll and is prepared for transmission.• Attends weekly staff meetings and provides training on a rotational basis.• Participates in required MOD coverage as scheduled • Maintains confidentiality of sensitive information, as appropriate.• Performs any other duties as requested by the Assistant Controller/Controller.
Education & Experience• Associate's degree and at least 3 years of related experience; or, a Bachelor's degree and at least 1 year of related experience; or, at least 5 years of progressive experience in a hotel or a related field.• Must be proficient in Windows operating systems, show the ability to manipulate and troubleshoot spreadsheets, type memos and reports, and handle basic PC problems.• Supervisory experience required.• Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.• Must work well in stressful, high pressure situations.• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.• Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by co-workers and guests.• Must be able to work with and understand financial information and data, and basic arithmetic functions.