Shoreline Community College
Senior Secretary - Business, Communication Studies, and Social Studies Departmen
Shoreline Community College, Seattle, Washington, us, 98127
Salary:
$39,023.00 - $51,576.00 Annually
Location :
Shoreline Community College, WA
Job Type:
Classified Staff
Job Number:
BCSS-SS24
Department:
Humanities
Opening Date:
08/21/2024
Job Summary
Date of First Consideration
: September 22, 2024Applications received by the date of consideration will have priority in the review process, noting the position will remain open until a final hire is made in the event a return for review of late applications is needed.
Salary Range:
$39,012 - $51,576
/ annually - dependent upon experience
Welcome! Learn More
About Shoreline
AND
Video Tour Our Campus!
The academic division is a creative, nurturing environment for students of diverse backgrounds to pursue a variety of educational pathways. The Senior Secretary coordinates operations related to support for all division faculty, students, as well as supporting the Administrative Assistant 4 (AA4) and administrative leadership including the Deans on division projects, research, etc. This position performs assignments and projects of a complex nature such as independently planning, organizing, and prioritizing work; modifying and/or maintaining electronic databases and office record-keeping systems; establishing office procedures, standards, priorities and deadlines; and coordinating office operations. In collaboration with the supervisor and using complex technical office skills, this position coordinates office operations for the faculty supervised by the designated deans. This position performs assignments of a complex nature such as independently planning, organizing, and prioritizing work; modifying and/or maintaining database management, office record-keeping, or filing systems; establishing office procedures, standards, priorities, and deadlines; and coordinating office operations. The Senior Secretary is responsible for work in the areas of budget tracking, faculty evaluation report tracking, taking minutes, ordering supplies, supporting compilation of Appointment Review Committee (ARC) reports, and providing direct support to division faculty and students, and supporting the Admin Asst 4 and the Deans on division projects, research, etc.
Primary responsibilities include the following:
Direct students to appropriate resources such as enrollment services, advising, faculty, administrators, classrooms/labs and formsMaintain, monitor, and evaluate department budgets within the College's online management system (PeopleSoft)Prepare and assist Business/Communication/Social Science (BCSS) and Humanities/Transitional Studies (HUMTS) faculty with invoice payment vouchers, purchase requisitions and travel paperworkSupport compilation of tenure reports, maintain faculty office hour rosters, notify students of class changes, maintain division files, grades, and syllabiAssist with faculty onboarding, office space, and equipment needsPurchase office supplies, monitor inventory, and prepare expenses paperwork for BCSS and HUMTS departmentsPrepare stipend paperworkTrack Faculty Evaluation Plans, teaching loads, and faculty status informationPrepare agendas, maintain advisory roster, schedule meetings and take minutes at division and other meetingsParticipate in relevant support committeesRespond to inquiries - in-person, email, phone, and troubleshootingTrain/mentor/supervise work study students, post work study positions, complete hourly hiring paperworkProvide office machine support for copier, networked printer, SCANTRON, and fax; maintain copy codes/countOther duties as assigned of a similar level/natureQualifications
Required Education & Experience:
High school graduate or equivalentTwo (2) years of office experience requiring keyboarding, Microsoft Office and working with the pubicKnowledge Of:Microsoft Office applications including Excel, Outlook, PowerPoint, Word, SharePoint and Teams as well as Zoom videoconferencing.Familiarity with, or ability to learn, Learning Management Systems (LMS) and online management systems (PeopleSoft/ctcLink).Skill In:Fostering a climate of equity and belonging through multicultural awareness and responsivenessTime management, organization, and ability to meet competing deadlines/prioritiesEntering and/or retrieving data accurately in computerized record keeping systemsHandling difficult and sensitive situations, using sound independent judgment within college & legal guidelinesEstablishing/maintaining effective working relationships at all organizational levelsAbility to work with a diverse group of students, staff, and the public in a friendly, courteous and helpful mannerConditions of Employment
Physical Work Environment:The College is currently providing services in a mixed modality of operations (both online and in-person services are offered). This position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus. Please note, there may be limited opportunities for online work depending on program or area needs. If authorized for online work, employees will need to provide their own workspace and internet access, noting the College will provide technical equipment and support for online work needs.
Terms Of Employment/Salary:This position is allocated to pay range 35, under the Washington State Office of Financial Management higher education salary schedule. Salary placement for new employees is determined by the College. This position works 40 hours per week, with a schedule dependent upon department needs. Hiring of this position is contingent on available funding as determined by the College President.
Other Conditions:Shoreline Community College is committed to providing equal opportunity in education and employment for all students, employees, and applicants, and does not allow discrimination or harassment on the basis of race or ethnicity, color, national origin, age, sex, sexual orientation, gender identity, marital status, creed, religion, status as an honorably discharged veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. For our full non-discrimination statement and contact information, visit:
Persons with disabilities have the right to reasonable accommodation in all aspects of employment with the College. This includes, but is not limited to recruitment, application, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact the Office of Human Resources at hr@shoreline.edu.
In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire. Other conditions that may apply will be detailed upon the offer of employment. This position is overtime eligible.In accordance with RCW 28B.112.080, applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current or past places of employment.This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees - Higher Education Community College Coalition.
Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability for the position.Required Materials
To be considered for this position, please submit the following:
NEOGOV online profile, application, and supplemental question(s)Cover letter describing relevant knowledge, skills, and characteristics that align with the needs of the positionCurrent resumePlease Note :Once application materials have been submitted, you may not modify the applicationIf you are chosen to move forward in this recruitment, you will be notified via email
to the address listed in your application (make sure to check spam/junk folders)You can't check off every listed knowledge, skill, and ability? Please apply anyway!
Studies have shown that traditionally marginalized communities are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role!
ADMINISTRATIVE EXEMPT, CLASSIFIED, AND FULL-TIME FACULTY POSITIONS*See bottom for Part-Time Faculty Benefits InformationComprehensive Benefits Packages
Health, Dental, and Vision InsuranceLife InsuranceLong-term Disability InsuranceRetirement PlanEmployee Assistance ProgramOptional Flexible Medical Spending Account (FSA)Optional Dependent Care Assistance Program (DCAP)Optional SRA Tax AnnuitiesOptional Deferred Compensation PlanOptional Home/Auto Insurance with Liberty MutualOptional Credit Union participationOptional GET (Guaranteed Education Tuition) ProgramTuition WaiverVarious Professional Development & Wellness Programs
Health InsuranceEmployee premiums for health insurance range depending on the plan and dependents covered.
Two options for standard managed-care plansOne value managed-care planThree preferred provider optionsTwo CDHP options
Dental InsuranceEmployees have three dental plans to choose from.
Two managed-care dental planOne preferred provider dental plan
Life InsuranceLife Insurance overview:
$35,000 basic coverage and $5,000 accidental death and dismemberment coverage at no cost to the employeeOptional coverage for spouse, children, supplemental, optional, and additional accidental death and dismemberment coverage - all at additional cost to the employee
Long-term Disability InsuranceLong-term Disability Insurance overview:
Basic Coverage: 90 day waiting period, $240 per month maximumOptional Coverage: 90+ day waiting period, 60% of gross pay - tax free (retirement plan still continues)
Retirement Plans
Public Employees Retirement System Plan 2 or Plan 3. Classified and civil service positions eligible to participate.Teacher's Retirement System (TRS) - Plan 3. Available for those who have been enrolled and vested in the pastState Board Retirement Plan administered through TIAA-CREF - full time faculty and administrative/exempt positions eligible to participate.
The Public Employees Benefits Board (PEBB) manages health, dental, life, and long term disability insurance. The Washington State Department of Enterprise Services administers Shoreline's Employee Assistance Program (EAP).
PART-TIME FACULTY POSITIONSA part time faculty member becomes eligible for benefits at the beginning of the second consecutive quarter of half time or more employment at one or more Washington state institutions of higher education. Spring and fall quarters are considered consecutive quarters for benefits eligibility. Half time is determined based on each institution's definition of full time.A part time faculty member must qualify each quarter they teach to maintain eligibility. Once eligible, part time faculty will be notified of their benefit and retirement options.
01
This position will require you to learn a major new software application and use it accurately to complete significant portions of the job responsibilities. Please tell us about your experience learning and effectively using new tools.
Required Question
$39,023.00 - $51,576.00 Annually
Location :
Shoreline Community College, WA
Job Type:
Classified Staff
Job Number:
BCSS-SS24
Department:
Humanities
Opening Date:
08/21/2024
Job Summary
Date of First Consideration
: September 22, 2024Applications received by the date of consideration will have priority in the review process, noting the position will remain open until a final hire is made in the event a return for review of late applications is needed.
Salary Range:
$39,012 - $51,576
/ annually - dependent upon experience
Welcome! Learn More
About Shoreline
AND
Video Tour Our Campus!
The academic division is a creative, nurturing environment for students of diverse backgrounds to pursue a variety of educational pathways. The Senior Secretary coordinates operations related to support for all division faculty, students, as well as supporting the Administrative Assistant 4 (AA4) and administrative leadership including the Deans on division projects, research, etc. This position performs assignments and projects of a complex nature such as independently planning, organizing, and prioritizing work; modifying and/or maintaining electronic databases and office record-keeping systems; establishing office procedures, standards, priorities and deadlines; and coordinating office operations. In collaboration with the supervisor and using complex technical office skills, this position coordinates office operations for the faculty supervised by the designated deans. This position performs assignments of a complex nature such as independently planning, organizing, and prioritizing work; modifying and/or maintaining database management, office record-keeping, or filing systems; establishing office procedures, standards, priorities, and deadlines; and coordinating office operations. The Senior Secretary is responsible for work in the areas of budget tracking, faculty evaluation report tracking, taking minutes, ordering supplies, supporting compilation of Appointment Review Committee (ARC) reports, and providing direct support to division faculty and students, and supporting the Admin Asst 4 and the Deans on division projects, research, etc.
Primary responsibilities include the following:
Direct students to appropriate resources such as enrollment services, advising, faculty, administrators, classrooms/labs and formsMaintain, monitor, and evaluate department budgets within the College's online management system (PeopleSoft)Prepare and assist Business/Communication/Social Science (BCSS) and Humanities/Transitional Studies (HUMTS) faculty with invoice payment vouchers, purchase requisitions and travel paperworkSupport compilation of tenure reports, maintain faculty office hour rosters, notify students of class changes, maintain division files, grades, and syllabiAssist with faculty onboarding, office space, and equipment needsPurchase office supplies, monitor inventory, and prepare expenses paperwork for BCSS and HUMTS departmentsPrepare stipend paperworkTrack Faculty Evaluation Plans, teaching loads, and faculty status informationPrepare agendas, maintain advisory roster, schedule meetings and take minutes at division and other meetingsParticipate in relevant support committeesRespond to inquiries - in-person, email, phone, and troubleshootingTrain/mentor/supervise work study students, post work study positions, complete hourly hiring paperworkProvide office machine support for copier, networked printer, SCANTRON, and fax; maintain copy codes/countOther duties as assigned of a similar level/natureQualifications
Required Education & Experience:
High school graduate or equivalentTwo (2) years of office experience requiring keyboarding, Microsoft Office and working with the pubicKnowledge Of:Microsoft Office applications including Excel, Outlook, PowerPoint, Word, SharePoint and Teams as well as Zoom videoconferencing.Familiarity with, or ability to learn, Learning Management Systems (LMS) and online management systems (PeopleSoft/ctcLink).Skill In:Fostering a climate of equity and belonging through multicultural awareness and responsivenessTime management, organization, and ability to meet competing deadlines/prioritiesEntering and/or retrieving data accurately in computerized record keeping systemsHandling difficult and sensitive situations, using sound independent judgment within college & legal guidelinesEstablishing/maintaining effective working relationships at all organizational levelsAbility to work with a diverse group of students, staff, and the public in a friendly, courteous and helpful mannerConditions of Employment
Physical Work Environment:The College is currently providing services in a mixed modality of operations (both online and in-person services are offered). This position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus. Please note, there may be limited opportunities for online work depending on program or area needs. If authorized for online work, employees will need to provide their own workspace and internet access, noting the College will provide technical equipment and support for online work needs.
Terms Of Employment/Salary:This position is allocated to pay range 35, under the Washington State Office of Financial Management higher education salary schedule. Salary placement for new employees is determined by the College. This position works 40 hours per week, with a schedule dependent upon department needs. Hiring of this position is contingent on available funding as determined by the College President.
Other Conditions:Shoreline Community College is committed to providing equal opportunity in education and employment for all students, employees, and applicants, and does not allow discrimination or harassment on the basis of race or ethnicity, color, national origin, age, sex, sexual orientation, gender identity, marital status, creed, religion, status as an honorably discharged veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. For our full non-discrimination statement and contact information, visit:
Persons with disabilities have the right to reasonable accommodation in all aspects of employment with the College. This includes, but is not limited to recruitment, application, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact the Office of Human Resources at hr@shoreline.edu.
In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire. Other conditions that may apply will be detailed upon the offer of employment. This position is overtime eligible.In accordance with RCW 28B.112.080, applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current or past places of employment.This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees - Higher Education Community College Coalition.
Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability for the position.Required Materials
To be considered for this position, please submit the following:
NEOGOV online profile, application, and supplemental question(s)Cover letter describing relevant knowledge, skills, and characteristics that align with the needs of the positionCurrent resumePlease Note :Once application materials have been submitted, you may not modify the applicationIf you are chosen to move forward in this recruitment, you will be notified via email
to the address listed in your application (make sure to check spam/junk folders)You can't check off every listed knowledge, skill, and ability? Please apply anyway!
Studies have shown that traditionally marginalized communities are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role!
ADMINISTRATIVE EXEMPT, CLASSIFIED, AND FULL-TIME FACULTY POSITIONS*See bottom for Part-Time Faculty Benefits InformationComprehensive Benefits Packages
Health, Dental, and Vision InsuranceLife InsuranceLong-term Disability InsuranceRetirement PlanEmployee Assistance ProgramOptional Flexible Medical Spending Account (FSA)Optional Dependent Care Assistance Program (DCAP)Optional SRA Tax AnnuitiesOptional Deferred Compensation PlanOptional Home/Auto Insurance with Liberty MutualOptional Credit Union participationOptional GET (Guaranteed Education Tuition) ProgramTuition WaiverVarious Professional Development & Wellness Programs
Health InsuranceEmployee premiums for health insurance range depending on the plan and dependents covered.
Two options for standard managed-care plansOne value managed-care planThree preferred provider optionsTwo CDHP options
Dental InsuranceEmployees have three dental plans to choose from.
Two managed-care dental planOne preferred provider dental plan
Life InsuranceLife Insurance overview:
$35,000 basic coverage and $5,000 accidental death and dismemberment coverage at no cost to the employeeOptional coverage for spouse, children, supplemental, optional, and additional accidental death and dismemberment coverage - all at additional cost to the employee
Long-term Disability InsuranceLong-term Disability Insurance overview:
Basic Coverage: 90 day waiting period, $240 per month maximumOptional Coverage: 90+ day waiting period, 60% of gross pay - tax free (retirement plan still continues)
Retirement Plans
Public Employees Retirement System Plan 2 or Plan 3. Classified and civil service positions eligible to participate.Teacher's Retirement System (TRS) - Plan 3. Available for those who have been enrolled and vested in the pastState Board Retirement Plan administered through TIAA-CREF - full time faculty and administrative/exempt positions eligible to participate.
The Public Employees Benefits Board (PEBB) manages health, dental, life, and long term disability insurance. The Washington State Department of Enterprise Services administers Shoreline's Employee Assistance Program (EAP).
PART-TIME FACULTY POSITIONSA part time faculty member becomes eligible for benefits at the beginning of the second consecutive quarter of half time or more employment at one or more Washington state institutions of higher education. Spring and fall quarters are considered consecutive quarters for benefits eligibility. Half time is determined based on each institution's definition of full time.A part time faculty member must qualify each quarter they teach to maintain eligibility. Once eligible, part time faculty will be notified of their benefit and retirement options.
01
This position will require you to learn a major new software application and use it accurately to complete significant portions of the job responsibilities. Please tell us about your experience learning and effectively using new tools.
Required Question