Metro Parks Tacoma
Administrative Assistant - ZEED Asset and Facilities Services
Metro Parks Tacoma, Tacoma, Washington, us, 98417
Salary:
$19.98 - $23.30 Hourly
Location :
Tacoma, WA
Job Type:
Part-time, 29 hrs per week or less
Job Number:
AdminAsstZeed24
Department:
Zoological and Environmental Education
Opening Date:
07/26/2024
Closing Date:
Continuous
Job Description
Work where you play!Join our team at Metro Parks Tacoma to put your skills to use serving your community and making Tacoma a vibrant, healthy, and welcoming place to live.Who We AreMetro Parks Tacoma (MPT) is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community. Located in Tacoma, Washington, Metro Parks' mission is to create healthy opportunities to play, learn, and grow. The independent park district spans the city providing a wide range of life-enriching destinations and services, including 70+ parks, 80+ miles of trails, 1,000+ acres of urban forest, 66 playgrounds, four community centers, Point Defiance Zoo & Aquarium, Northwest Trek Wildlife Park, Point Defiance Park, and much more. Our work is guided by eight core values that are the foundation of our actions and goals: innovation, excellence, equity, inclusiveness, sustainability, accountability, safety, and fun.
Why You'll Love it Here Come work with us and work where you play! You will contribute to the overall vitality and well-being of your community when you work for Metro Parks Tacoma, and you'll do so as part of a supportive team of committed, passionate, and mission-driven professionals. The people of Metro Parks are the key to its success, and you just might be the next great addition to our team. On top of that, you'll wake each day knowing that you're helping make Tacoma a great place to call home.
Position InformationUnder the direction of the ZEED Asset and Facilities Services Manager, provide administrative support for the facilities departments of the Point Defiance Zoo & Aquarium and the Northwest Trek Wildlife Park. The facilities departments are responsible for the physical plant and the maintenance of facilities and grounds for both the Point Defiance Zoo & Aquarium and Northwest Trek Wildlife Park.
In the performance of their respective tasks and duties all employees are expected to:Perform quality work within deadlines with or without direct supervision.Interact professionally with other employees, customers and suppliers.Work effectively as a team contributor on all assignments.Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards.Essential Duties
Work order management and recordkeeping related to asset management and real property inventory in Computerized Maintenance Management Systems (CMMS) and Enterprise Asset Management (EAM) systemsCollect, maintain and update records related to Global Information Systems (GIS) in accordance with agency and industry standardsPrepare reports, meeting minutes, and data collectionAssist in preparation of contract, permitting, and purchasing paperwork preparation and document submission including monthly credit card reconciliation.Assist with performing annual energy, recycling, sustainability, ADA, and safety audits of facility wide operations.Maintain project filing systems and keep filing up to date across multiple projectsDevelop and maintain both hard copy and electronic records filing systems and digitize paper records for easier access and search.Assist with maintaining SDS records and chemical inventory on site.Create, maintain and update safety training records and training plans.Other related duties as assigned.
Minimum Qualifications
Associate's degree in public administration, office management, administrative support, or closely related field and at least 1 year of experience in facility operations. Two or more years of related experience may substitute for the degree requirement. Competency with MS Office and other basic computer functions.
Additional Information
ENVIRONMENT:Office environment
PHYSICAL ABILITIES:Sight to read and prepare records and reportsDexterity of hands and fingers to operate office equipmentHearing and speaking to exchange informationSitting and operating a computer keyboard for extended periods of timeBending and reaching to retrieve and maintain files
KNOWLEDGE OF:Operation of a variety of office equipmentMicrosoft Word, Excel, Access, PowerPoint, PublisherModern office practices and procedures.
ABILITY TO:Excellent communication abilities, including speaking, writing and active listeningEffective organization and time management skills, like prioritization, multitasking and planningGreat Customer Service Skills, including personable and positive attitudeAbility to work independently with little directionAbility to follow oral and written instructionsMaintain routine records and logsAbility to operate a personal computerMETRO PARKS TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER.All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, political affiliation, disability or any other merit factor. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.
MPT employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
MPT is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resources at HR@tacomaparks.com.
Employment is subject to a national background check.
This position is an at-will position with no written or implied contractual agreement.
Enrollment in the the Public Employees' Retirement System (PERS) through the Washington State Department of Retirement Services (DRS) may be mandatory.
Sick Leave:
1 hour earned for every 40 hours worked.
Employee Assistance Program (EAP) - SupportLinc provides emotional wellbeing and work-life balance resources to keep you at your best. Administered by CuraLinc Healthcare, the program offers guidance to help you address and resolve everyday issues at no cost to you or your family.
Community Center Fitness Pass -
All Metro Parks Tacoma employees get a Staff Pass to use at our community centers.The All Center Pass allows access to all four centers - Center at Norpoint, Eastside Community Center, People's Center and STAR Center.
Note: THIS BENEFIT OVERVIEW IS FOR INFORMATION ONLY AND DOES NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED HEREIN MAY BE MODIFIED AND/OR REVOKED WITHOUT NOTICE.
01
Please explain, in detail, your specific experience and skill sets as it relates to the job description.
Required Question
$19.98 - $23.30 Hourly
Location :
Tacoma, WA
Job Type:
Part-time, 29 hrs per week or less
Job Number:
AdminAsstZeed24
Department:
Zoological and Environmental Education
Opening Date:
07/26/2024
Closing Date:
Continuous
Job Description
Work where you play!Join our team at Metro Parks Tacoma to put your skills to use serving your community and making Tacoma a vibrant, healthy, and welcoming place to live.Who We AreMetro Parks Tacoma (MPT) is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community. Located in Tacoma, Washington, Metro Parks' mission is to create healthy opportunities to play, learn, and grow. The independent park district spans the city providing a wide range of life-enriching destinations and services, including 70+ parks, 80+ miles of trails, 1,000+ acres of urban forest, 66 playgrounds, four community centers, Point Defiance Zoo & Aquarium, Northwest Trek Wildlife Park, Point Defiance Park, and much more. Our work is guided by eight core values that are the foundation of our actions and goals: innovation, excellence, equity, inclusiveness, sustainability, accountability, safety, and fun.
Why You'll Love it Here Come work with us and work where you play! You will contribute to the overall vitality and well-being of your community when you work for Metro Parks Tacoma, and you'll do so as part of a supportive team of committed, passionate, and mission-driven professionals. The people of Metro Parks are the key to its success, and you just might be the next great addition to our team. On top of that, you'll wake each day knowing that you're helping make Tacoma a great place to call home.
Position InformationUnder the direction of the ZEED Asset and Facilities Services Manager, provide administrative support for the facilities departments of the Point Defiance Zoo & Aquarium and the Northwest Trek Wildlife Park. The facilities departments are responsible for the physical plant and the maintenance of facilities and grounds for both the Point Defiance Zoo & Aquarium and Northwest Trek Wildlife Park.
In the performance of their respective tasks and duties all employees are expected to:Perform quality work within deadlines with or without direct supervision.Interact professionally with other employees, customers and suppliers.Work effectively as a team contributor on all assignments.Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards.Essential Duties
Work order management and recordkeeping related to asset management and real property inventory in Computerized Maintenance Management Systems (CMMS) and Enterprise Asset Management (EAM) systemsCollect, maintain and update records related to Global Information Systems (GIS) in accordance with agency and industry standardsPrepare reports, meeting minutes, and data collectionAssist in preparation of contract, permitting, and purchasing paperwork preparation and document submission including monthly credit card reconciliation.Assist with performing annual energy, recycling, sustainability, ADA, and safety audits of facility wide operations.Maintain project filing systems and keep filing up to date across multiple projectsDevelop and maintain both hard copy and electronic records filing systems and digitize paper records for easier access and search.Assist with maintaining SDS records and chemical inventory on site.Create, maintain and update safety training records and training plans.Other related duties as assigned.
Minimum Qualifications
Associate's degree in public administration, office management, administrative support, or closely related field and at least 1 year of experience in facility operations. Two or more years of related experience may substitute for the degree requirement. Competency with MS Office and other basic computer functions.
Additional Information
ENVIRONMENT:Office environment
PHYSICAL ABILITIES:Sight to read and prepare records and reportsDexterity of hands and fingers to operate office equipmentHearing and speaking to exchange informationSitting and operating a computer keyboard for extended periods of timeBending and reaching to retrieve and maintain files
KNOWLEDGE OF:Operation of a variety of office equipmentMicrosoft Word, Excel, Access, PowerPoint, PublisherModern office practices and procedures.
ABILITY TO:Excellent communication abilities, including speaking, writing and active listeningEffective organization and time management skills, like prioritization, multitasking and planningGreat Customer Service Skills, including personable and positive attitudeAbility to work independently with little directionAbility to follow oral and written instructionsMaintain routine records and logsAbility to operate a personal computerMETRO PARKS TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER.All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, political affiliation, disability or any other merit factor. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.
MPT employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
MPT is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resources at HR@tacomaparks.com.
Employment is subject to a national background check.
This position is an at-will position with no written or implied contractual agreement.
Enrollment in the the Public Employees' Retirement System (PERS) through the Washington State Department of Retirement Services (DRS) may be mandatory.
Sick Leave:
1 hour earned for every 40 hours worked.
Employee Assistance Program (EAP) - SupportLinc provides emotional wellbeing and work-life balance resources to keep you at your best. Administered by CuraLinc Healthcare, the program offers guidance to help you address and resolve everyday issues at no cost to you or your family.
Community Center Fitness Pass -
All Metro Parks Tacoma employees get a Staff Pass to use at our community centers.The All Center Pass allows access to all four centers - Center at Norpoint, Eastside Community Center, People's Center and STAR Center.
Note: THIS BENEFIT OVERVIEW IS FOR INFORMATION ONLY AND DOES NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED HEREIN MAY BE MODIFIED AND/OR REVOKED WITHOUT NOTICE.
01
Please explain, in detail, your specific experience and skill sets as it relates to the job description.
Required Question