Phaxis
Administrative Coordinator
Phaxis, New York, New York, us, 10261
Pay Rate: $35.97
Job Summary:Provides support and coordination in the consistent and effective application of policies, procedures, and practices related to the Office Operations and Administration Management.The position will encompass a wide array of functions, including new colleague onboarding as well as coordination of various office management elements to ensure exemplary client and colleague experience.Additionally, this role will include working with the Administration Director to help organize and execute special projects.Support the Director with meeting scheduling, collection and dissemination of meeting materials, event planning, budget and expense tracking, meeting minutes and action items tracking, project communications, other ad-hoc requests.Assist with space planning, colleague seating, and maintain accurate floor plans for all office locations.Function as the point-of-contact for various facilities items such as security system, ID badges and supports the set-up and/or modifications of office space including coordination of logistics.Establish, organize and supervise the maintenance of business unit records and retention of records, ensuring complete accuracy and confidentiality.Assist with Business Continuity plans and activities.Provide support with upkeep of facilities and liaise with building management and vendors. Track all facility repairs and maintain office equipment in good working condition.Manage print and marketing material in inventory as well as reprints.Process invoices and expense reports.Provide back-up for the reception desk.Work closely with Administration Direction on ad-hoc projects.Manage Office Operations team deliverables to ensure exception service to clients.Skills:
Excellent inter-personal, verbal and written communication skills required.Knowledge of Microsoft Excel, Word, PowerPoint and Outlook are required.Ability to establish relationships and work effectively with all levels of the organization.Basic understanding of project management.Ability to manage competing priorities with strong organizational skills. Ability to multi-task.Minimum 4 years of experience administrative support role.Minimum 4 years of experience in using Microsoft Office applications.
Job Summary:Provides support and coordination in the consistent and effective application of policies, procedures, and practices related to the Office Operations and Administration Management.The position will encompass a wide array of functions, including new colleague onboarding as well as coordination of various office management elements to ensure exemplary client and colleague experience.Additionally, this role will include working with the Administration Director to help organize and execute special projects.Support the Director with meeting scheduling, collection and dissemination of meeting materials, event planning, budget and expense tracking, meeting minutes and action items tracking, project communications, other ad-hoc requests.Assist with space planning, colleague seating, and maintain accurate floor plans for all office locations.Function as the point-of-contact for various facilities items such as security system, ID badges and supports the set-up and/or modifications of office space including coordination of logistics.Establish, organize and supervise the maintenance of business unit records and retention of records, ensuring complete accuracy and confidentiality.Assist with Business Continuity plans and activities.Provide support with upkeep of facilities and liaise with building management and vendors. Track all facility repairs and maintain office equipment in good working condition.Manage print and marketing material in inventory as well as reprints.Process invoices and expense reports.Provide back-up for the reception desk.Work closely with Administration Direction on ad-hoc projects.Manage Office Operations team deliverables to ensure exception service to clients.Skills:
Excellent inter-personal, verbal and written communication skills required.Knowledge of Microsoft Excel, Word, PowerPoint and Outlook are required.Ability to establish relationships and work effectively with all levels of the organization.Basic understanding of project management.Ability to manage competing priorities with strong organizational skills. Ability to multi-task.Minimum 4 years of experience administrative support role.Minimum 4 years of experience in using Microsoft Office applications.