Kloeckner Metals
Administrative Assistant
Kloeckner Metals, Middletown, Connecticut, us, 06457
Job Summary
The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.
Job ResponsibilitiesComputer Use:
Utilize computers for database management, word processing, and other applicationsTelephone Handling:
Answer calls, provide information, take messages, or redirect callsDatabase Management:
Create, maintain, and enter information into databasesFiling Systems:
Organize and manage paper and electronic filing systems, update documents, and maintain recordsOffice Equipment:
Operate and arrange repairs for office equipment like fax machines, copiers, and phone systemsVisitor and Call Handling:
Greet visitors and handle their inquiries or direct them as neededScheduling:
Maintain scheduling and event calendars, and confirm appointmentsDocumentation:
Complete forms according to company procedures, and make copies of correspondence or other materialsAdditional Duties:
Perform other related tasks as assignedQualifications
Computer Skills:
Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)Experience:
Prior experience in a fast-paced environmentEducation:
High School Diploma or GEDExperience:
At least 1 year in an administrative support role within a professional settingCommunication Skills:
Strong verbal and written communication skillsAdministrative Knowledge:
Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form designEffective Communication:
Ability to communicate effectively based on the audience's needsOrganizational Skills:
Strong organizational and time management abilities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.
Job ResponsibilitiesComputer Use:
Utilize computers for database management, word processing, and other applicationsTelephone Handling:
Answer calls, provide information, take messages, or redirect callsDatabase Management:
Create, maintain, and enter information into databasesFiling Systems:
Organize and manage paper and electronic filing systems, update documents, and maintain recordsOffice Equipment:
Operate and arrange repairs for office equipment like fax machines, copiers, and phone systemsVisitor and Call Handling:
Greet visitors and handle their inquiries or direct them as neededScheduling:
Maintain scheduling and event calendars, and confirm appointmentsDocumentation:
Complete forms according to company procedures, and make copies of correspondence or other materialsAdditional Duties:
Perform other related tasks as assignedQualifications
Computer Skills:
Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)Experience:
Prior experience in a fast-paced environmentEducation:
High School Diploma or GEDExperience:
At least 1 year in an administrative support role within a professional settingCommunication Skills:
Strong verbal and written communication skillsAdministrative Knowledge:
Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form designEffective Communication:
Ability to communicate effectively based on the audience's needsOrganizational Skills:
Strong organizational and time management abilities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)