Insight Global
Administrative Assistant
Insight Global, Menlo Park, California, United States, 94029
A health care client in the Bay Area is looking for an Administrative Assistant to join their team for a 6 month contract to hire position. The person will be responsible for the following: Provides administrative and clerical support to relieve department managers, directors or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the organization.
Duties Involved with this role:Answer, screen and transfer inbound phone calls.Receive and direct visitors and clients.General clerical duties including photocopying, fax and mailing.Maintain electronic and hard copy filing system.Retrieve documents from filing system.Handle requests for information and data.Resolve administrative problems and inquiries.Prepare written responses to routine enquiries.Prepare and modify documents including correspondence, reports, drafts, memos and emails.Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.Prepare agendas for meetings and prepare schedules.Sort and distribute incoming correspondence.Maintain office supply inventories.Coordinate maintenance of office equipment.Pay range for this role is: $42 - $48
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal. com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Health care background5+ yrs of experience as an administrative assistant or related field.Experience with Microsoft Office suite applications - Excel, PowerPoint, Outlook, etc...Heavy calendar management experience.
Duties Involved with this role:Answer, screen and transfer inbound phone calls.Receive and direct visitors and clients.General clerical duties including photocopying, fax and mailing.Maintain electronic and hard copy filing system.Retrieve documents from filing system.Handle requests for information and data.Resolve administrative problems and inquiries.Prepare written responses to routine enquiries.Prepare and modify documents including correspondence, reports, drafts, memos and emails.Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.Prepare agendas for meetings and prepare schedules.Sort and distribute incoming correspondence.Maintain office supply inventories.Coordinate maintenance of office equipment.Pay range for this role is: $42 - $48
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal. com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Health care background5+ yrs of experience as an administrative assistant or related field.Experience with Microsoft Office suite applications - Excel, PowerPoint, Outlook, etc...Heavy calendar management experience.