The University of Texas at Austin
Assistant Director of Development - SHSSW
The University of Texas at Austin, Austin, Texas, us, 78716
Job Posting Title:Assistant Director of Development - SHSSW
----Hiring Department:School of Social Work
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Oct 01, 2024
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:General NotesAbout UT AustinThe University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.The Steve Hicks School of Social Work, ranked amount the tip 10 programs of social work education in the country, values high-level scholarship, innovative teaching and commitment to service. Our mission is to promote social and economic justice, alleviate critical social problems and enhance human well-being.Learn more about UT Austin's mission and values, leadership and strategic plan.Purpose:The Assistant Director of Development will serve as the Development Operations Manager for the Steve Hicks School of Social Work Development Team. This important role will be the first line for donor & faculty staff development inquiries. They will build & support centralized stewardship systems for the Steve Hicks School of Social Work under the direction of the Executive Director of Development. This trusted individual will take the lead planning donor-related events and in creating and executing sound office systems that support a first-class, donor-centered development operation. With a self-starter mindset and commitment to excellence, the Assistant Director - Development Operations Manager will play a critical role in shaping the school's fundraising efforts and advancing its mission.Responsibilities:Constituent relations, donor stewardship, fundraising and communications:Take the lead as first line for donor inquires and faculty/staff requests for the SHSSW Development office, displaying an attitude of service with all constituents.
Suggest, create and implement strategic and thoughtful donor stewardship programs that will convey appreciation for our donor's generosity and show the impact of their philanthropy.
Compose and prepare donor-centered correspondence, including thoughtful gift acknowledgement letters & emails. Assist with preparing reports, meeting agendas, contact reports for events, and follow-up materials as requested.
Manage our annual Student Thank You letters project, including partnering with Executive Director on presentations to student scholarship recipients, working with our scholarship coordinator to obtain lists of scholarship recipients and then working with student Graduate Assistant to encourage participation, edit letters, put letters in template form, monitor participation of recipients, and then mail out packets to donors each November.
Act as a liaison to the Texas Development Annual Giving program, assuming a lead role in annual giving projects such as Forty Hours for the 40 Acres and Thanks Day, as well as conceptualizing, planning and administering 1-2 internal School of Social Work fundraising campaigns per year.
With Executive Director, lead our Philanthropy Education Program student group, including managing membership applications, planning in-services & activities, monitoring progress of their projects and facilitating payment of their scholarships at the end of the academic year.
Work with Executive Director and Director of Marketing and Communications by monitoring and assisting with updates for the SHSSW website as it pertains to development and constituent relations.
Event planning and logistics:In consultation with the development team, lead the planning and management of donor and prospect engagement & stewardship events, such as the annual endowment donor appreciation event, salon dinners, donor meetings with scholarship recipients, Texas Development capital campaign activities as well as work with the SHSSW Office of Professional Development to plan events related to endowed-funded guest lectures.
Assist with Advisory Council activities including facilitating communications, coordinating bi-annual meetings and supporting any events held for/by advisory council members.
Arrange meetings, contact proposed attendees, prepare handouts, and all other necessary logistical details.
Donor research and management:Maintain current donor information in the VIP system and provide administrative support to the Executive Director for donor-related tasks.
Research and identify prospective donors, and work with the Executive Director to set initial meetings.
In consultation with Executive Director, design and implement systems based on data and analytics for maintaining detailed internal records, soliciting alumni and donors, and for communicating with external constituents.
Financial and administrative tasks:Process charitable donations and pledges to the school in an accurate and timely fashion.
Provide administrative support to the Executive Director to include calendar scheduling, travel planning, briefing reports and expense reimbursements when necessary.
Assume responsibility for essential office management functions such as ordering collateral material, facilitating payments to external vendors, and organization/tracking of invoices.
Work with our university Endowment Services Team to establish and adhere to endowment compliance processes and work in collaboration with other areas to ensure endowment compliance requirements are met.
Coordinate annual Faculty Letters project for faculty members who hold endowed faculty positions, including contacting faculty members for annual letters, monitoring participation, editing when necessary, mailing letters and reporting to Endowment Services Team to ensure compliance with university policies.
Train student Graduate Assistants on tasks to support the Development Team and delegate & oversee their assignments.
Other duties as assigned.Required QualificationsBachelor's degree and at least two years of professional experience in project management, nonprofit or higher education advancement/development.
Relevant education and experience may be substituted as appropriate.
Highly effective communication skills (written, verbal, interpersonal)
Event planning & management
Strong service orientation with donors and other external and internal constituents
Proactive, self-starter that anticipates needs, employs flexibility, sees potential for improvement and takes initiative
Demonstrated ability to manage multiple and concurrent projects
Strong MS Office skills - emphasis on Excel, Planner, Word and creating effective PowerPoint presentations
Proficiency with or ability to quickly learn tools such as ThankView, Adobe, and other systems as needed
Strong attention to detail, accuracy, and excellent time management skills
Exceptional organizational skills with demonstrated ability to meet deadlines, manage multiple and sometimes competing priorities
Work independently and as a part of a team
Relevant education and experience may be substituted as appropriate.Preferred Qualifications2+ years of administrative assistance experience
Experience with VIP database and DEFINE
Working knowledge of UT Austin's policies and procedures
Salary Range$65,000 (+ depending on experience)Working ConditionsTypical office environment. This position is located in Austin, Texas.Work ShiftMonday - Friday
Some evening and weekend work will be required for special events and student group activities.
Required MaterialsResume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important
for applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
----Hiring Department:School of Social Work
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Oct 01, 2024
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:General NotesAbout UT AustinThe University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.The Steve Hicks School of Social Work, ranked amount the tip 10 programs of social work education in the country, values high-level scholarship, innovative teaching and commitment to service. Our mission is to promote social and economic justice, alleviate critical social problems and enhance human well-being.Learn more about UT Austin's mission and values, leadership and strategic plan.Purpose:The Assistant Director of Development will serve as the Development Operations Manager for the Steve Hicks School of Social Work Development Team. This important role will be the first line for donor & faculty staff development inquiries. They will build & support centralized stewardship systems for the Steve Hicks School of Social Work under the direction of the Executive Director of Development. This trusted individual will take the lead planning donor-related events and in creating and executing sound office systems that support a first-class, donor-centered development operation. With a self-starter mindset and commitment to excellence, the Assistant Director - Development Operations Manager will play a critical role in shaping the school's fundraising efforts and advancing its mission.Responsibilities:Constituent relations, donor stewardship, fundraising and communications:Take the lead as first line for donor inquires and faculty/staff requests for the SHSSW Development office, displaying an attitude of service with all constituents.
Suggest, create and implement strategic and thoughtful donor stewardship programs that will convey appreciation for our donor's generosity and show the impact of their philanthropy.
Compose and prepare donor-centered correspondence, including thoughtful gift acknowledgement letters & emails. Assist with preparing reports, meeting agendas, contact reports for events, and follow-up materials as requested.
Manage our annual Student Thank You letters project, including partnering with Executive Director on presentations to student scholarship recipients, working with our scholarship coordinator to obtain lists of scholarship recipients and then working with student Graduate Assistant to encourage participation, edit letters, put letters in template form, monitor participation of recipients, and then mail out packets to donors each November.
Act as a liaison to the Texas Development Annual Giving program, assuming a lead role in annual giving projects such as Forty Hours for the 40 Acres and Thanks Day, as well as conceptualizing, planning and administering 1-2 internal School of Social Work fundraising campaigns per year.
With Executive Director, lead our Philanthropy Education Program student group, including managing membership applications, planning in-services & activities, monitoring progress of their projects and facilitating payment of their scholarships at the end of the academic year.
Work with Executive Director and Director of Marketing and Communications by monitoring and assisting with updates for the SHSSW website as it pertains to development and constituent relations.
Event planning and logistics:In consultation with the development team, lead the planning and management of donor and prospect engagement & stewardship events, such as the annual endowment donor appreciation event, salon dinners, donor meetings with scholarship recipients, Texas Development capital campaign activities as well as work with the SHSSW Office of Professional Development to plan events related to endowed-funded guest lectures.
Assist with Advisory Council activities including facilitating communications, coordinating bi-annual meetings and supporting any events held for/by advisory council members.
Arrange meetings, contact proposed attendees, prepare handouts, and all other necessary logistical details.
Donor research and management:Maintain current donor information in the VIP system and provide administrative support to the Executive Director for donor-related tasks.
Research and identify prospective donors, and work with the Executive Director to set initial meetings.
In consultation with Executive Director, design and implement systems based on data and analytics for maintaining detailed internal records, soliciting alumni and donors, and for communicating with external constituents.
Financial and administrative tasks:Process charitable donations and pledges to the school in an accurate and timely fashion.
Provide administrative support to the Executive Director to include calendar scheduling, travel planning, briefing reports and expense reimbursements when necessary.
Assume responsibility for essential office management functions such as ordering collateral material, facilitating payments to external vendors, and organization/tracking of invoices.
Work with our university Endowment Services Team to establish and adhere to endowment compliance processes and work in collaboration with other areas to ensure endowment compliance requirements are met.
Coordinate annual Faculty Letters project for faculty members who hold endowed faculty positions, including contacting faculty members for annual letters, monitoring participation, editing when necessary, mailing letters and reporting to Endowment Services Team to ensure compliance with university policies.
Train student Graduate Assistants on tasks to support the Development Team and delegate & oversee their assignments.
Other duties as assigned.Required QualificationsBachelor's degree and at least two years of professional experience in project management, nonprofit or higher education advancement/development.
Relevant education and experience may be substituted as appropriate.
Highly effective communication skills (written, verbal, interpersonal)
Event planning & management
Strong service orientation with donors and other external and internal constituents
Proactive, self-starter that anticipates needs, employs flexibility, sees potential for improvement and takes initiative
Demonstrated ability to manage multiple and concurrent projects
Strong MS Office skills - emphasis on Excel, Planner, Word and creating effective PowerPoint presentations
Proficiency with or ability to quickly learn tools such as ThankView, Adobe, and other systems as needed
Strong attention to detail, accuracy, and excellent time management skills
Exceptional organizational skills with demonstrated ability to meet deadlines, manage multiple and sometimes competing priorities
Work independently and as a part of a team
Relevant education and experience may be substituted as appropriate.Preferred Qualifications2+ years of administrative assistance experience
Experience with VIP database and DEFINE
Working knowledge of UT Austin's policies and procedures
Salary Range$65,000 (+ depending on experience)Working ConditionsTypical office environment. This position is located in Austin, Texas.Work ShiftMonday - Friday
Some evening and weekend work will be required for special events and student group activities.
Required MaterialsResume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important
for applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.