City of Oceanside
Administrative Analyst I/II
City of Oceanside, Oceanside, California, United States, 92058
Salary:
See Position Description
Location :
City of Oceanside, CA
Job Type:
Full Time
Job Number:
25-34
Department:
Police
Opening Date:
09/26/2024
Closing Date:
10/25/2024 4:00 PM Pacific
Introduction
THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.The City of Oceanside is accepting applications for current and future vacancies for the position of Administrative Analyst i/II. There is currently one vacancy in the Police Department - Office of the Police Chief. The position will be filled at an Administrative Analyst I or II level.
The Position:
The Administrative Analyst position is assigned to the Chief's Office and will support both Chief of Police and the Assistant Police Chief. Duties include, but are not limited to:Author Staff Reports for City Council, Police and Fire Commission and other advisory boards, and manage the routing process.Extrapolate, and analyze data from various public safety software and other databases.Generate reports for the Chief's Office.Be the lead in the organization of multiple police department events.Manage the Chief's agenda.Manage confidential records.Communicate with the public and other agencies as needed.Monthly SalaryAdministrative Analyst I $5,117-$6,862
Administrative Analyst II $5,652-$7,569
Prospective employees will undergo and must successfully pass a thorough police background investigation which may include a psychological evaluation, polygraph examination, and a medical examination which may include a drug screen.
Written Exam:
November 12, 2024
Examples of Duties
The Administrative Analyst will be conducting administrative and special studies and making reports and recommendations; assisting in budget preparation and reviewing budget requests; assisting in analyzing revenue sources; coordinating administrative activities and administering agreements with outside consultants, contractors or governmental agencies; studying space allocations and resources utilization; analyzing and recommending improved methods and procedures; providing advice and assistance to departments regarding administrative practices; working with citizen groups and commissions; and preparing reports and correspondence; initiating and conducting research, surveys or special studies; leading organization, budget and operations activities; conducting analytical studies, and making reports and recommendations; developing budget estimates and requests; preparing departmental budget items; analyzing revenue sources; coordinating administrative activities with outside consultants, contractors or agencies; developing systems/procedures for assigned functions, and monitoring and revising as necessary; analyzing and recommending improved methods and procedures; providing advice and assistance to departments regarding administrative practices; monitoring contracts for compliance; representing department management at conferences, meetings and legislative hearings of the City Council or City Commissions; working with citizens' groups and commissions; conducting special studies and assignments; preparing reports, procedures manuals and correspondence; supervising paraprofessional or clerical staff; developing and implementing recommendations involving broad areas of policy formulation or complex administrative action; and carrying out assignments with minimal supervision.
Minimum Qualifications
Administrative Analyst I
Knowledge of
:
Public administration policies, practices and procedures, including personnel and fiscal management procedures.Statistical and research methods.Administrative survey techniques.Computer applications related to analysis.Ability to
:
Interpret, analyze and solve operating problems of organizational and administrative nature.Collect and evaluate data, draw valid conclusions and project consequences of various alternative recommendations.Operate personal computer with proficiency and familiarity.Communicate effectively, orally and in writing.Prepare complex reports and analysis.Maintain effective relationships with those contacted during the course of work.Reason logically to analyze and solve operating problems.Experience and Training
Experience
:
A minimum of one year of professional level experience in administrative or management analysis.
Training:
A Bachelor's degree or higher in public administration, business administration or a closely related field.
License
:
A current, valid, California driver's license.
Administrative Analyst II
Experience
:
A minimum of two years of professional level experience in administrative or management analysis.
Training
:
A Bachelor's degree or higher in public administration, business administration or a closely related field.
License
:
A current, valid, California driver's license.
Working Conditions and Selection Process
Environmental Conditions
:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking and hearing to exchange information; visual acuity to read and interpret information.
Selection Process
:
All properly completed applications and supplemental questionnaires will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification from the selection process. The process may include any combination of a written exam, oral exam, and/or skills assessment to further evaluate job related experience and skills. Candidates who successfully complete the selection process will be placed on an eligibility list and will remain eligible for employment consideration for a minimum of six months.
Note: Must successfully complete a background investigation, polygraph examination, psychological examination, and a medical examination which may include drug screening.
RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A RESONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTINIG AN APPLICATION.
THE PROVISIONS IN THIS BULLETIN DO NOT CONSITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
CITY OF OCEANSIDE
Management Employees of the City of Oceanside (Non-Safety)
Benefit Summary
The following is a highlight of benefits
RetirementPublic Employees' Retirement System (PERS)
Employees hired after January 1, 2013 are subject to the State laws of PEPRA in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further detailsThird Level 1959 Survivor CreditSurvivor Continuation option
Additional Retirement Credit Purchase Options
Buy additional Service Retirement CreditService Credit for unused Sick LeaveBuy additional Military Service CreditHealth Insurance
Medical:
Kaiser HMOBlue Shield HMOBlue Shield PPODental
Delta Preferred Option (DPO)Delta Care USA (DHMO)Vision:
Vision Service Plan (VSP)Pre-Tax Benefits
Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.
Employee Assistance Program (EAP)
The Anthem EAP is paid for by the City.
Available to all members of your household6 free confidential counseling visits per incidentSelf-service support online or by phoneDisability and Life Insurances
The STD/LTD/LIFE and AD&D ING premiums are paid for by City.
Short-Term Disability (STD) Insurance:
First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability onlySeven day waiting period unless hospitalizedAll sick leave must be exhausted before STD is usedLong-Term Disability Insurance:
After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of $6,000 for any disabilityLife and AD&D Insurance:
1 times annual base salary; minimum of $30,000 and maximum of $200,000 of Basic Life & AD&DVoluntary Benefits
Benefits are employee paid.
Supplemental Life Insurance through Voya:
Premiums are determined by agePurchased up to a maximum $500,000 for employeesSpousal coverage up to the employee amountDependent coverage up to $10,000Flexible Spending Accounts through BCC:
Utilizes a debit card as a form of paymentHealth Care Spending Account - maximum annual deferral is $2,850Dependent Care Spending Account - maximum annual deferral is $5,000Deferred Compensation - 457 and Roth IRA through Mission Square:
457 - Maximum annual pre/post-taxed amount is $22,500 for 2023; over age 50 may contribute an additional $7,500Roth IRA - Maximum post-taxed amount is $6,500; over age 50 may contribute an additional $1,000Hyatt Legal
Telephone and office consultations are avialable for an unlimited number fo personal legal matters with an attorney of your choice.
GotZoom Student Loan Relief
Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs.ScholarShare 529
An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits.Leave Benefits
Vacation:All accurals are based on 80 hours in a paid status1 - 5 years: 3.58 hours6 - 10 years: 5.12 hours11 - 15 years: 6.65 hours16+ years: 8.19 hours
Maximum accrual:
360 hours for those hired before 7/1/95300 hours for those hired 7/1/95 or afterHolidays:
New Years' DayMartin Luther King Jr DayMemorial DayIndependence DayLabor DayVeterans' DayThanksgiving DayFriday after Thanksgiving DayChristmas Day48 hours Floating Holidays per fiscal yearExempt employees receive 50 hours of Executive leave per fiscal yearSick Leave:
Accrual: 12 days per year
Max accrual: Unlimited
Annual pay off: Up to 50% based on annual usage
Sick Leave pay off at separation:
Sick leave paid out depends on years of service and whether an employee retires or terminatesBereavement Leave:
Three days for death of employee's immediate family memberTwo additional days may be charged to sick leave upon approval
Tuition Reimbursement
Up to $2,000 per fiscal year
Certification Pay
Determined by the head of the department, a $0.87 per hour will be given to employees with certain State of California Certifications on an as needed basis.
Bilingual and Notary Pay
Bilingual: $1.73 per hour for eligible employees
Notary: $.58 per hour for eligible employees
Safety Shoes
The City will provide reimbursement up to $150 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job.
Uniforms
The City will provide an annual uniform allowance, for any public safety employee required to wear one, in the amount of $475.
Term of Compensation Plan
Effective July 1, 2022 - June 30, 2024
This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.
01
Do you possess a Bachelor's degree in public administration, business administration, or a closely related field?
YesNo
02
Please describe your experience providing confidential and complex administrative support to a department director or manager.
03
Please describe your experience in providing information to the public regarding procedures and policies.
04
Please describe your experience in preparing reports, procedures manuals, staff reports, various correspondence, etc.
05
Please describe your experience in providing administrative or management analysis. What were your typical job duties? Include employer name, and dates of employment (From - To).
06
List the computer programs you are familiar with and indicate your proficiency level as Minimal, Competent, or Proficient.
07
Please describe your experience with reviewing or researching legislation, i.e. Government Code, Senate orAssembly bills, etc.
08
Please describe your experience in handling confidential and sensitive information.
09
Which level of Administrative Analyst are you applying for?
Administrative Analyst IAdministrative Analyst IIBoth
10
CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Oceanside.
YesNo
Required Question
See Position Description
Location :
City of Oceanside, CA
Job Type:
Full Time
Job Number:
25-34
Department:
Police
Opening Date:
09/26/2024
Closing Date:
10/25/2024 4:00 PM Pacific
Introduction
THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.The City of Oceanside is accepting applications for current and future vacancies for the position of Administrative Analyst i/II. There is currently one vacancy in the Police Department - Office of the Police Chief. The position will be filled at an Administrative Analyst I or II level.
The Position:
The Administrative Analyst position is assigned to the Chief's Office and will support both Chief of Police and the Assistant Police Chief. Duties include, but are not limited to:Author Staff Reports for City Council, Police and Fire Commission and other advisory boards, and manage the routing process.Extrapolate, and analyze data from various public safety software and other databases.Generate reports for the Chief's Office.Be the lead in the organization of multiple police department events.Manage the Chief's agenda.Manage confidential records.Communicate with the public and other agencies as needed.Monthly SalaryAdministrative Analyst I $5,117-$6,862
Administrative Analyst II $5,652-$7,569
Prospective employees will undergo and must successfully pass a thorough police background investigation which may include a psychological evaluation, polygraph examination, and a medical examination which may include a drug screen.
Written Exam:
November 12, 2024
Examples of Duties
The Administrative Analyst will be conducting administrative and special studies and making reports and recommendations; assisting in budget preparation and reviewing budget requests; assisting in analyzing revenue sources; coordinating administrative activities and administering agreements with outside consultants, contractors or governmental agencies; studying space allocations and resources utilization; analyzing and recommending improved methods and procedures; providing advice and assistance to departments regarding administrative practices; working with citizen groups and commissions; and preparing reports and correspondence; initiating and conducting research, surveys or special studies; leading organization, budget and operations activities; conducting analytical studies, and making reports and recommendations; developing budget estimates and requests; preparing departmental budget items; analyzing revenue sources; coordinating administrative activities with outside consultants, contractors or agencies; developing systems/procedures for assigned functions, and monitoring and revising as necessary; analyzing and recommending improved methods and procedures; providing advice and assistance to departments regarding administrative practices; monitoring contracts for compliance; representing department management at conferences, meetings and legislative hearings of the City Council or City Commissions; working with citizens' groups and commissions; conducting special studies and assignments; preparing reports, procedures manuals and correspondence; supervising paraprofessional or clerical staff; developing and implementing recommendations involving broad areas of policy formulation or complex administrative action; and carrying out assignments with minimal supervision.
Minimum Qualifications
Administrative Analyst I
Knowledge of
:
Public administration policies, practices and procedures, including personnel and fiscal management procedures.Statistical and research methods.Administrative survey techniques.Computer applications related to analysis.Ability to
:
Interpret, analyze and solve operating problems of organizational and administrative nature.Collect and evaluate data, draw valid conclusions and project consequences of various alternative recommendations.Operate personal computer with proficiency and familiarity.Communicate effectively, orally and in writing.Prepare complex reports and analysis.Maintain effective relationships with those contacted during the course of work.Reason logically to analyze and solve operating problems.Experience and Training
Experience
:
A minimum of one year of professional level experience in administrative or management analysis.
Training:
A Bachelor's degree or higher in public administration, business administration or a closely related field.
License
:
A current, valid, California driver's license.
Administrative Analyst II
Experience
:
A minimum of two years of professional level experience in administrative or management analysis.
Training
:
A Bachelor's degree or higher in public administration, business administration or a closely related field.
License
:
A current, valid, California driver's license.
Working Conditions and Selection Process
Environmental Conditions
:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking and hearing to exchange information; visual acuity to read and interpret information.
Selection Process
:
All properly completed applications and supplemental questionnaires will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification from the selection process. The process may include any combination of a written exam, oral exam, and/or skills assessment to further evaluate job related experience and skills. Candidates who successfully complete the selection process will be placed on an eligibility list and will remain eligible for employment consideration for a minimum of six months.
Note: Must successfully complete a background investigation, polygraph examination, psychological examination, and a medical examination which may include drug screening.
RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A RESONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTINIG AN APPLICATION.
THE PROVISIONS IN THIS BULLETIN DO NOT CONSITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
CITY OF OCEANSIDE
Management Employees of the City of Oceanside (Non-Safety)
Benefit Summary
The following is a highlight of benefits
RetirementPublic Employees' Retirement System (PERS)
Employees hired after January 1, 2013 are subject to the State laws of PEPRA in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further detailsThird Level 1959 Survivor CreditSurvivor Continuation option
Additional Retirement Credit Purchase Options
Buy additional Service Retirement CreditService Credit for unused Sick LeaveBuy additional Military Service CreditHealth Insurance
Medical:
Kaiser HMOBlue Shield HMOBlue Shield PPODental
Delta Preferred Option (DPO)Delta Care USA (DHMO)Vision:
Vision Service Plan (VSP)Pre-Tax Benefits
Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.
Employee Assistance Program (EAP)
The Anthem EAP is paid for by the City.
Available to all members of your household6 free confidential counseling visits per incidentSelf-service support online or by phoneDisability and Life Insurances
The STD/LTD/LIFE and AD&D ING premiums are paid for by City.
Short-Term Disability (STD) Insurance:
First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability onlySeven day waiting period unless hospitalizedAll sick leave must be exhausted before STD is usedLong-Term Disability Insurance:
After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of $6,000 for any disabilityLife and AD&D Insurance:
1 times annual base salary; minimum of $30,000 and maximum of $200,000 of Basic Life & AD&DVoluntary Benefits
Benefits are employee paid.
Supplemental Life Insurance through Voya:
Premiums are determined by agePurchased up to a maximum $500,000 for employeesSpousal coverage up to the employee amountDependent coverage up to $10,000Flexible Spending Accounts through BCC:
Utilizes a debit card as a form of paymentHealth Care Spending Account - maximum annual deferral is $2,850Dependent Care Spending Account - maximum annual deferral is $5,000Deferred Compensation - 457 and Roth IRA through Mission Square:
457 - Maximum annual pre/post-taxed amount is $22,500 for 2023; over age 50 may contribute an additional $7,500Roth IRA - Maximum post-taxed amount is $6,500; over age 50 may contribute an additional $1,000Hyatt Legal
Telephone and office consultations are avialable for an unlimited number fo personal legal matters with an attorney of your choice.
GotZoom Student Loan Relief
Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs.ScholarShare 529
An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits.Leave Benefits
Vacation:All accurals are based on 80 hours in a paid status1 - 5 years: 3.58 hours6 - 10 years: 5.12 hours11 - 15 years: 6.65 hours16+ years: 8.19 hours
Maximum accrual:
360 hours for those hired before 7/1/95300 hours for those hired 7/1/95 or afterHolidays:
New Years' DayMartin Luther King Jr DayMemorial DayIndependence DayLabor DayVeterans' DayThanksgiving DayFriday after Thanksgiving DayChristmas Day48 hours Floating Holidays per fiscal yearExempt employees receive 50 hours of Executive leave per fiscal yearSick Leave:
Accrual: 12 days per year
Max accrual: Unlimited
Annual pay off: Up to 50% based on annual usage
Sick Leave pay off at separation:
Sick leave paid out depends on years of service and whether an employee retires or terminatesBereavement Leave:
Three days for death of employee's immediate family memberTwo additional days may be charged to sick leave upon approval
Tuition Reimbursement
Up to $2,000 per fiscal year
Certification Pay
Determined by the head of the department, a $0.87 per hour will be given to employees with certain State of California Certifications on an as needed basis.
Bilingual and Notary Pay
Bilingual: $1.73 per hour for eligible employees
Notary: $.58 per hour for eligible employees
Safety Shoes
The City will provide reimbursement up to $150 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job.
Uniforms
The City will provide an annual uniform allowance, for any public safety employee required to wear one, in the amount of $475.
Term of Compensation Plan
Effective July 1, 2022 - June 30, 2024
This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.
01
Do you possess a Bachelor's degree in public administration, business administration, or a closely related field?
YesNo
02
Please describe your experience providing confidential and complex administrative support to a department director or manager.
03
Please describe your experience in providing information to the public regarding procedures and policies.
04
Please describe your experience in preparing reports, procedures manuals, staff reports, various correspondence, etc.
05
Please describe your experience in providing administrative or management analysis. What were your typical job duties? Include employer name, and dates of employment (From - To).
06
List the computer programs you are familiar with and indicate your proficiency level as Minimal, Competent, or Proficient.
07
Please describe your experience with reviewing or researching legislation, i.e. Government Code, Senate orAssembly bills, etc.
08
Please describe your experience in handling confidential and sensitive information.
09
Which level of Administrative Analyst are you applying for?
Administrative Analyst IAdministrative Analyst IIBoth
10
CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Oceanside.
YesNo
Required Question