Fiera Capital
Administrative Assistant
Fiera Capital, Boston, Massachusetts, us, 02298
At Fiera CapitalWe invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions:Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment.Your Growth & Empowerment: We have ambitious growth goals for our firm, which makes us a great place to advance your career.Your Rewards & Recognition: We deeply value our people and their contributions and that's reflected in our competitive compensation and benefits packages and our collaborative culture.Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees' wellbeing.What we are looking for:We are looking for a key resource to directly support the Head of the US Real Estate Debt team and to provide administrative support to the rest of the team. This key position requires a proactive, multi-tasking individual with a strong sense of responsibility and initiative. Bound by absolute confidentiality, this trustworthy person will have to understand business needs quickly and adapt to various contexts involving diverse stakeholders.Your responsibilities:Provide administrative support primarily to the Head of the US Real Estate Debt team to the rest of the team as needed to ensure efficient operations.
Calendar management including scheduling meetings and appointments.
Coordinate logistics for meetings, including room set up and catering.
Greet office visitors.
Book travel arrangements.
Create and submit expense reports.
Act as a trusted support person and coordinate all activities required to meet the demands of ongoing priorities, including agenda management.
Must have requirements to be successful in this role
:3-7 years of prior administrative experience in a corporate environment.
Strong sense of responsibility and pride in a job well done.
Excellent ability to understand issues, problem-solve and be highly adaptable.
Strong business acumen and ability to work in a fast-paced, multi-tasking environment.
Excellent communication skills, a high level of professional discipline and a reputation for being diplomatic.
Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions.
Mastery of the Office Suite communication tools and the technological tools in administrative support.
Additional Information:Fiera Capital adheres to a hybrid working environment with 3 days in-office per week
If you are interested in a career at Fiera Capital and you meet 70% or more of the requirements, do not hesitate to submit your application!
#LI-HybridFor all positions in Quebec (Montreal and Laval), proficiency in French, both spoken and written, is mandatory. Working English proficiency is also required in order to serve our offices and clients around the world.Fiera Capital subscribes to the principle of employment equity. Our staff is our most valuable asset, and our goal is to create an inclusive and equitable environment where everyone can achieve their true potential.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or on the basis of disability, genetic information or any other federal, state, or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.
All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance, and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the applicant's accessibility needs due to disability.
Please stay vigilant and never share personal or confidential information during this hiring process, unless it is through Mintz Global Screening, the secure platform we use to exchange such information. If in doubt, or if you think you have been a victim of fraudulent manoeuvres during your hiring process, please contact us.Please note that job titles indicated in job postings may differ from internal job titles. Accordingly, offers of employment may not reflect job titles indicated in job postings.We thank all applicants for their interest in a career with Fiera Capital. We will only contact those selected for an interview.
Calendar management including scheduling meetings and appointments.
Coordinate logistics for meetings, including room set up and catering.
Greet office visitors.
Book travel arrangements.
Create and submit expense reports.
Act as a trusted support person and coordinate all activities required to meet the demands of ongoing priorities, including agenda management.
Must have requirements to be successful in this role
:3-7 years of prior administrative experience in a corporate environment.
Strong sense of responsibility and pride in a job well done.
Excellent ability to understand issues, problem-solve and be highly adaptable.
Strong business acumen and ability to work in a fast-paced, multi-tasking environment.
Excellent communication skills, a high level of professional discipline and a reputation for being diplomatic.
Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions.
Mastery of the Office Suite communication tools and the technological tools in administrative support.
Additional Information:Fiera Capital adheres to a hybrid working environment with 3 days in-office per week
If you are interested in a career at Fiera Capital and you meet 70% or more of the requirements, do not hesitate to submit your application!
#LI-HybridFor all positions in Quebec (Montreal and Laval), proficiency in French, both spoken and written, is mandatory. Working English proficiency is also required in order to serve our offices and clients around the world.Fiera Capital subscribes to the principle of employment equity. Our staff is our most valuable asset, and our goal is to create an inclusive and equitable environment where everyone can achieve their true potential.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or on the basis of disability, genetic information or any other federal, state, or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.
All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance, and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the applicant's accessibility needs due to disability.
Please stay vigilant and never share personal or confidential information during this hiring process, unless it is through Mintz Global Screening, the secure platform we use to exchange such information. If in doubt, or if you think you have been a victim of fraudulent manoeuvres during your hiring process, please contact us.Please note that job titles indicated in job postings may differ from internal job titles. Accordingly, offers of employment may not reflect job titles indicated in job postings.We thank all applicants for their interest in a career with Fiera Capital. We will only contact those selected for an interview.