Administrative Receptionist

Our client, an Investment Company located in Midtown Manhattan, is seeking a Temporary Administrative Receptionist. This position will start this week and continue for a minimum of 2-4 weeks with high potential to extend. Hours are 8:30am - 5:30pm with an hour lunch.

Responsibilities:

• Manage the main phone line and screens calls
• Manage the corporate calendar and set up meeting invitations
• Clear guests with building security
• Receive and direct visitors to appropriate conference rooms
• Make specific arrangements for meetings (such as ordering breakfast and/or lunch, set up audio-visual equipment for virtual participants
• Coordinate travel arrangements when necessary, including cars service and/or hotel for guests
• Assist Office Manager in daily office operations
• Coordinate desk reservations for visiting employees
• Sign for and distribute mail, print stamps, and manage the postage account
• Send weekly interoffice package to headquarters in New Jersey
• Operate a variety of office equipment including copier/printer, postage weight machine and binding machine
• Maintain order at printer stations daily including discarding cover sheets, distributing print jobs
• Coordinate building services
• Take Inventory and order all office supplies including beverages and snacks
• Print daily conference room calendar schedule and verbally communicate updates
• Work together on inventory processes to keep supplies stocked
• Manage the pantry and meeting set up in Housekeeper's absence
• Perform miscellaneous job-related duties as assigned

Qualifications:

• 3+ years of administrative experience at a financial services firm.
• Experience answering phones and greeting visitors.
• Have managed a corporate calendar.

Rate:

• Up to $35/hr

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

We look forward to working with you.

Beacon Hill. Employing the Future (TM)