Madison Area Technical College
Senior Systems Operations Coordinator
Madison Area Technical College - Madison, Wisconsin, us, 53774
Work at Madison Area Technical College
Overview
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Overview
Current Madison College employees
must apply to the internal career site by logging into Workday
Job Posting Date: March 21, 2025
Application Deadline:
Salary Information: $24.21 - $29.66
Department: Financial Aid Operations and Compliance
Job Description:
The Financial Aid office at Madison College is seeking a
Senior Operations Coordinator
to join our team. This limited-term position is primarily responsible for managing the import and export of ISIRs, the reconciliation of Federal Grants, Loans and Work Study (including FWS annual upload) and managing some of the small grant programs like Child Care Grant. This role requires advanced knowledge of financial aid, attention to detail, analytical and organization skills, and the ability to work independently and collaboratively within a team.
The
Senior Operations Coordinator
position is not student facing, yet plays a vital role in maintaining the integrity of the financial aid processes at Madison College.
Job Details:
This is a full-time, 52-weeks per year, limited-term position through December 10, 2027. General working hours are Monday through Friday from 8:00am - 4:30pm. This position has the option to perform work remotely, with the expectation for in office work approximately one day per month. Subject to change per Madison College policy.
This position reports to the Manager, Operations & Compliance - Financial Aid.
Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).
Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!
This position will be open until filled, with a first consideration date of
April 6, 2024, at 11:59 pm . After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.
Required documents (2) Resume Cover Letter *Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.
Essential Responsibilities:
Electronically import all Institutional Student Information Records (ISIRs) into SIS (currently PeopleSoft and Campus Solutions). Review ISIRs in Suspense mode Review all file message classes received from the U.S. Dept. of Education through EdConnect, TD Client or COD and perform all duties processing them into SIS. Reviews and reconciles the Federal Pell Grant and Direct Loan programs by troubleshooting disbursement and accounting reports with PeopleSoft, COD, and the G5/G6. Performs Federal Work Study reconciliation each payroll cycle. Prepares and submit annual FWS file annually. Performs Peoplesoft testing due to new financial aid regulatory releases. Recommends any adjustments to financial aid processes. Maintains a commitment to the college mission, vision, and values. Other duties as defined by department, college, or officials. Knowledge, Skills & Abilities:
Skill in communicating effectively and professionally, both orally and in writing. Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities. Knowledge of financial aid regulations, procedures, best practices, and terminology. Ability to research federal and state regulations as needed. Ability to transfer files securely with outside agencies in an electronic format. Ability to coordinate own work with that of others and maintain appropriate quality of standards for assigned work. Knowledge of PeopleSoft or other similar student information system. Ability to research and resolve errors with systems, accounting, reports, and processing. Minimum Requirements:
Associate degree or equivalent working experience. * Experience used as an equivalent of an educational requirement is in addition to any experience required by the position. Three (3) years of work experience directly related to the skills required for successfully performing the duties of this position.
Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.
To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.
Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221
must apply to the internal career site by logging into Workday
Job Posting Date: March 21, 2025
Application Deadline:
Salary Information: $24.21 - $29.66
Department: Financial Aid Operations and Compliance
Job Description:
The Financial Aid office at Madison College is seeking a
Senior Operations Coordinator
to join our team. This limited-term position is primarily responsible for managing the import and export of ISIRs, the reconciliation of Federal Grants, Loans and Work Study (including FWS annual upload) and managing some of the small grant programs like Child Care Grant. This role requires advanced knowledge of financial aid, attention to detail, analytical and organization skills, and the ability to work independently and collaboratively within a team.
The
Senior Operations Coordinator
position is not student facing, yet plays a vital role in maintaining the integrity of the financial aid processes at Madison College.
Job Details:
This is a full-time, 52-weeks per year, limited-term position through December 10, 2027. General working hours are Monday through Friday from 8:00am - 4:30pm. This position has the option to perform work remotely, with the expectation for in office work approximately one day per month. Subject to change per Madison College policy.
This position reports to the Manager, Operations & Compliance - Financial Aid.
Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).
Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!
This position will be open until filled, with a first consideration date of
April 6, 2024, at 11:59 pm . After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.
Required documents (2) Resume Cover Letter *Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.
Essential Responsibilities:
Electronically import all Institutional Student Information Records (ISIRs) into SIS (currently PeopleSoft and Campus Solutions). Review ISIRs in Suspense mode Review all file message classes received from the U.S. Dept. of Education through EdConnect, TD Client or COD and perform all duties processing them into SIS. Reviews and reconciles the Federal Pell Grant and Direct Loan programs by troubleshooting disbursement and accounting reports with PeopleSoft, COD, and the G5/G6. Performs Federal Work Study reconciliation each payroll cycle. Prepares and submit annual FWS file annually. Performs Peoplesoft testing due to new financial aid regulatory releases. Recommends any adjustments to financial aid processes. Maintains a commitment to the college mission, vision, and values. Other duties as defined by department, college, or officials. Knowledge, Skills & Abilities:
Skill in communicating effectively and professionally, both orally and in writing. Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities. Knowledge of financial aid regulations, procedures, best practices, and terminology. Ability to research federal and state regulations as needed. Ability to transfer files securely with outside agencies in an electronic format. Ability to coordinate own work with that of others and maintain appropriate quality of standards for assigned work. Knowledge of PeopleSoft or other similar student information system. Ability to research and resolve errors with systems, accounting, reports, and processing. Minimum Requirements:
Associate degree or equivalent working experience. * Experience used as an equivalent of an educational requirement is in addition to any experience required by the position. Three (3) years of work experience directly related to the skills required for successfully performing the duties of this position.
Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.
To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.
Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221