Connexsphere Flow
Administrative Assistant Job at Connexsphere Flow in Austin
Connexsphere Flow - Austin, TX, United States, 78716
Work at Connexsphere Flow
Overview
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Overview
Job Title: Administrative Assistant
Location: Austin, TX
Department: Office
Job Type: Full-Time
Position Overview:
We are seeking a highly organized and proactive Administrative Assistant to support our team and ensure smooth daily operations. The successful candidate will handle a variety of administrative tasks, ranging from office management to coordinating meetings and events. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple tasks while providing excellent customer service to both internal and external stakeholders.
Key Responsibilities:
- Manage and schedule appointments, meetings, and travel arrangements for executives or staff.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
- Process incoming and outgoing mail, packages, and other communications.
- Assist with planning and coordinating company events, meetings, and conferences.
- Order office supplies and ensure the office is adequately stocked and organized.
- Provide general administrative support to various departments as needed.
- Handle basic accounting tasks, such as invoicing, budgeting, and expense tracking.
- Assist with other ad hoc tasks and projects as assigned.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent communication (written and verbal) and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.