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Job DescriptionJob Description

We are looking to hire an Office Manager for a rapidly expanding pool construction company. We are ideally looking for someone who likes wearing many hats, dealing with contractors, architects, engineers, vendors, and clients, and going in a million different directions at all times.

Responsibilities:

• Manage calendars for project teams and executives. Coordinate client meetings and site visits
• Handle invoicing on QuickBooks, track expenses and budgets on Excel, and assist with financial reporting
• Provide administrative assistance to the management team
• Assist Project Managers in tracking project timelines and communications with all parties involved
• Be the first voice for incoming inquiries, documenting, following up, and assigning to Project Manager
• Maintain office, including stocking supplies, office equipment,
• Encourage and improve cross-department internal communication
• Report directly to President

​Qualifications:

• Previous experience as an Office Manager in a pool or residential construction company
• Microsoft Office Suite (MSW, Excel, PowerPoint), QuickBooks, and Slack
• Experience with billing using QuickBooks
• Excellent communication skills
• Ability to prioritize and multi-task
• Strong organizational skills
• Deadline and detail-oriented
• Strong leadership qualities

Company DescriptionBlaine and Associates, Inc. is a boutique search firm specializing in Management, Accounting, Real Estate, Hospitality, Human Resources, Marketing, IT, Medical, Administrative and Legal positions. Blaine and Associates, Inc. also staffs temporary positions, conventions, and special events.Company DescriptionBlaine and Associates, Inc. is a boutique search firm specializing in Management, Accounting, Real Estate, Hospitality, Human Resources, Marketing, IT, Medical, Administrative and Legal positions. Blaine and Associates, Inc. also staffs temporary positions, conventions, and special events.