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Join to apply for the Executive Administrative Assistant role at Waller Group

Join to apply for the Executive Administrative Assistant role at Waller Group

This range is provided by Waller Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $80,000.00/yr

About Us

Waller Group is a multifamily real estate brokerage seeking a growth-oriented Executive Administrative Assistant to join our team. Waller Group is a full-service, multifamily brokerage with over 20 years of experience in investment sales. Committed to excellence, our team provides enhanced value throughout the multifamily sales process by specializing in Class B and C buildings in secondary, tertiary, and small markets throughout the U.S.

Role Description

This is a full-time on-site Executive Administrative Assistant role at a multifamily brokerage office located in Dallas, TX. The Executive Administrative Assistant will play a key role in providing marketing, administrative, and client support.

Responsibilities

• Prepare meeting agendas and attend weekly team meetings
• Support a team of Real Estate professionals by collecting pertinent documentation, sending eblasts, assisting with developing marketing and sales materials, schedule property tours, etc.
• Liaise between the supervising broker, clients, and vendors
• Coordinate seller deliverables for due diligence
• Monitor contract variances through the escrow process
• Manage company databases, create marketing reports, prepare content for presentations, etc.
• Maintain stock of office supplies and resources
• Deliver messages from phone calls, emails, other messages to the relevant agent
• Execute basic HR functions
• Draft documents as needed
• Coordinate site visits with property owners
• Manage company calendars
• Pay invoices
• Create and post social media content as needed
• Support the Owner/Broker with other tasks as needed
  
  

• Experience in the real estate industry highly preferred
• Ability to multitask and prioritize tasks efficiently
• Highly organized and detail-oriented
• Proficient in Microsoft Office and Google Suite
• Strong administrative assistance, communication, and phone etiquette skills
• Excellent clerical skills
• Possesses discernment for working with confidential information and tight deadlines

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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