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Join to apply for the Associate Director, Faculty Affairs role at University of Louisville 1 week ago Be among the first 25 applicants Join to apply for the Associate Director, Faculty Affairs role at University of Louisville Minimum Requirements: Master's degree with two (2) years of experience or an equivalent combination of education and experience. Grade 8 (Salaried) Department: Faculty Affairs Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R106951 Minimum Requirements: Master's degree with two (2) years of experience or an equivalent combination of education and experience. Grade 8 (Salaried) Position Description: The Associate Director of the Faculty Affairs Office at the University of Louisville provides strategic and operational leadership for all faculty and academic administrator personnel actions at the institutional level. Reporting to the Vice Provost for Faculty Affairs, the Associate Director oversees the daily operations of the office, assesses and refines existing workflows, and implements improvements to ensure efficiency, compliance, and service excellence. This position plays a central role in maintaining alignment with university policies and accreditation standards and serves as a key resource to academic units and the Office of the Provost on matters related to faculty personnel. In close collaboration with the Vice Provost, the Associate Director is responsible for developing, implementing, and communicating policies, procedures, and deadlines related to faculty actions. The Associate Director leads the processing and tracking of all personnel requests involving faculty and academic administrators, ensuring that each action is fully documented and compliant with institutional and regulatory expectations. The Associate Director also oversees the university’s credentialing process for instructional faculty, coordinating data entry into official systems and ensuring accuracy for both full-time and part-time appointments. The Associate Director provides regular training and guidance to unit-level faculty affairs coordinators and staff, facilitating a clear understanding of faculty personnel processes and compliance requirements across the university. In addition, the Associate Director is responsible for ensuring that reports of personnel recommendations are submitted for Board of Trustees meetings in a timely manner, including preparing briefing materials for the Provost’s presentations. This role also coordinates the hiring and appointment processes for academic leaders such as deans and other administrative officers and serves as a critical partner in supporting executive-level transitions. The Associate Director supervises two support staff members, providing coaching, oversight, and professional development to maintain a responsive and high-performing team. In all aspects of the role, the Associate Director supports the work of the Vice Provost for Faculty Affairs and represents the office in cross-campus collaborations to ensure consistent and effective faculty-related operations. Essential Duties And Responsibilities Lead Faculty Affairs Operations Provide strategic oversight of the academic personnel side of Faculty Affairs, aligning workflows, systems, and personnel to support university-wide faculty and administrator personnel processes. Regularly assess operations, recommend enhancements, and implement approved changes to ensure efficiency, compliance, and service excellence. Ensure Policy and Accreditation Compliance Direct the review and processing of all faculty and administrative personnel actions to ensure alignment with university policies and accreditation standards. Oversee official faculty personnel records, ensuring timely and accurate archiving in accordance with institutional and regulatory requirements. Advise on Faculty Policy and Procedure Serve as a primary advisor to the Office of the Provost and academic units on university-level faculty policies, procedures, and compliance matters. Represent Faculty Affairs in high-level conversations, committees, and strategic initiatives impacting faculty and academic operations. Integrate Workday and Faculty Business Processes Lead Faculty Affairs’ contributions to Workday implementation and optimization, ensuring that business processes are accurate, functional, and aligned with faculty-specific needs. Provide expert guidance to the Workday functional team and support the evaluation and development of new and updated workflows. Manage Academic Leadership Appointments Coordinate the hiring and onboarding of deans and senior administrators, ensuring timely completion of related tasks and documentation. Oversee the university’s faculty credentialing process for all instructional hires to meet institutional and accreditation standards. Oversee Governance and Institutional Reporting Prepare Board of Trustees personnel recommendations and briefing materials for the Provost, ensuring clear and timely communication of key faculty actions. Respond to open records requests and manage reporting obligations related to faculty lifecycle events. Coordinate Training and Professional Development Lead training initiatives for unit-level personnel responsible for instructional faculty credentialing and other faculty-related processes. Promote continuous learning and compliance through targeted support and resources. Supervise and Develop Staff Hire, train, and supervise professional staff, ensuring alignment with office priorities, high standards of performance, and collaborative team culture. Exercise Good Judgment and Influence Make and advise on high-impact decisions affecting faculty policy, operations, and institutional compliance. Maintain strong working relationships with key stakeholders across schools, colleges, and university leadership, and leverage subject matter expertise to influence outcomes. Preferred Qualifications 3-5 years of management/supervisor experience COMPETENCIES Strategic Thinking Demonstrates the ability to conceptualize long-term goals and align operational decisions with the institution’s mission. Applies critical thinking to anticipate trends, evaluate complex scenarios, and develop solutions that advance strategic priorities. Leadership and Influence Exhibits strong leadership skills with the capacity to motivate and guide individuals and teams toward shared goals. Builds consensus, fosters collaboration, and inspires high performance across diverse groups. Analytical And Problem-Solving Skills Applies sound judgment and analytical reasoning to assess the implications of potential actions. Proactively identifies challenges, anticipates outcomes, and implements effective, evidence-based solutions. Composure and Prioritization Maintains a calm and focused demeanor under pressure while managing competing demands. Demonstrates the ability to shift priorities effectively and make clear decisions in fast-paced or high-stakes environments. Project and Process Management Effectively manages multiple concurrent projects, balancing timelines, resources, and stakeholder needs. Establishes clear priorities and workflows to ensure successful execution of initiatives and continuous process improvement. Compensation Will Be Commensurate To Candidate Experience. Equal Employment Opportunity The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258. Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258. Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Education and Training Industries Higher Education Referrals increase your chances of interviewing at University of Louisville by 2x Get notified about new Associate Professor jobs in Louisville, KY . 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