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Administrative Assistant - Islamic School

Al-Huda School is a private non-profit Islamic educational institution located in College Park, Md. We strive to provide quality Islamic education for preschool through 12th grade. Our mission is to develop well-rounded students inspired by Islamic principles, excellent academics, and extracurricular activities, while seeking to prepare our students to live a God-centered life rooted in the teachings of the Quran and authentic sunnah of Prophet Muhammad (peace be upon him).

Job Summary

Perform a variety of administrative and clerical tasks, including providing support to the school administration, assisting in daily office needs, addressing needs of parents, students, and staff, and managing our company’s general administrative activities.

Primary Responsibilities

1. Answer and direct phone calls
2. Organize and schedule appointments
3. Plan meetings and take detailed minutes
4. Write and distribute email, correspondence memos, letters, faxes, and forms
5. Assist in the preparation of regularly scheduled reports
6. Develop and maintain a filing system
7. Update and maintain office policies and procedures
8. Order office supplies and research new deals and suppliers
9. Maintain contact lists
10. Submit and reconcile expense reports
11. Provide general support to visitors, parents, and students
12. Act as the point of contact for internal and external stakeholders
13. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
14. Assist school administrator in running the school in an effective manner
15. Monitor student fee dues and attendance
16. Maintain online database systems relating to students and their academic progress
17. Organize and control inventory of educational materials, tools, and kits
18. Assist school administrators in conducting cultural events, sports, and games
19. Initiate and implement safety procedures in school premises
20. Ensure compliance with school guidelines, principles, laws, and rules

Candidate Qualifications:

1. Must be fluent in the Microsoft Office Suite
2. Have good working knowledge of accounting and accounting software