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Position Overview:

The Office Administrator plays a key role in upholding Keystone Cooperative, Inc.’s culture and values by overseeing the daily operations of the corporate office. This role ensures a welcoming environment for customers, suppliers, and visitors while maintaining office efficiency through administrative coordination, effective task management, and compliance with company policies.

Job Description

Position Overview:

The Office Administrator plays a key role in upholding Keystone Cooperative, Inc.’s culture and values by overseeing the daily operations of the corporate office. This role ensures a welcoming environment for customers, suppliers, and visitors while maintaining office efficiency through administrative coordination, effective task management, and compliance with company policies.

Key Responsibilities

Include but are not limited to:

• Serve as the primary point of contact for all office visitors, greeting customers, suppliers, and guests with a warm, friendly, and professional demeanor.
• Perform a variety of clerical tasks, including ordering, copying, emailing, mailing, and maintaining records.
• Uphold company safety policies, ensuring all visitors follow check-in protocols.
• Manage office supplies by monitoring inventory, ordering as needed, and maintaining stock levels.
• Coordinate and organize office activities to ensure efficiency, including scheduling meetings and maintaining meeting room availability.
• Assist in the preparation of meetings, including setting up conference rooms and arranging meals.
• Handle incoming and outgoing mail, deliveries, and packages, ensuring timely distribution.
• Accurately process walk-in payments and handle other basic financial transactions.
• Support company-wide communication by preparing, organizing, and distributing documents.
• Provide support in data entry and management to streamline and accelerate the data analysis process.
• Perform other administrative tasks and special projects as assigned to ensure smooth office operations.
  
  

• Proven experience as an office administrator, office assistant or relevant role.
• Professional attitude and appearance.
• Excellent organizational skills and ability to work well with numerous interruptions.
• Excellent customer service skills and ability to interface effectively with member-owners, business partners, and internal team.
• Proficient with Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Works well independently and in a team environment.
• Bilingual in English/Spanish is a plus.
  
  

• Bachelor's degree preferred, or a combination of education and/or experience.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Farming

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Executive Assistant to the Melvin & Bren Simon Director of the IMA

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