Get new jobs for this search by email

1 day ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

This range is provided by Collette. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Collette is seeking an Executive Assistant to join our team. This is a hybrid role based at headquarters in Pawtucket, RI.

About Collette: Let Us Show You the World

There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when you join the Collette team! As the longest-running tour operator in North America, our family-owned business leads the industry in innovation and expertise. Collette’s passionate team works hard to fulfill travel dreams and is always looking for talent that will help to shape the company’s future. Being part of the Collette team means having a willingness to grow, a desire to learn and ask questions, and a zest for seeing the world. From giving back to local communities to creating incredible experiences for a world of travelers and being part of a value-oriented team that cares for one another – Collette is all about the people. So, what are you waiting for? Your journey starts here.

Job Summary

Reporting to the Chief of Staff, the Executive Assistant will initially provide comprehensive administrative support to the Chief Revenue Officer (CRO) and Executive Vice President (EVP) of Global Sales during their Executive Assistant's maternity leave. Following this period, the role will transition to supporting the Chief Executive Officer (CEO) and EVP of Tour Development and Delivery with various administrative tasks. Additionally, the Executive Assistant will assist the Senior Vice President (SVP) of Global Marketing with various projects and support.

The role also serves as a liaison to Senior Leadership Teams, organizes and coordinates executive outreach and external relations efforts, and oversees/manages special projects.

Primary Functions

Executive Support:

• Complete a broad variety of administrative tasks for the EVP of Global Sales, the CRO, the CEO and the EVP of Tour Development and Delivery including managing an extremely active calendar of appointments, completing expense reports, composing and preparing confidential correspondence, arranging travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
• Support the SVP of Global Marketing with various projects, ensuring timely communication and follow-up on action items.
• Plan, coordinate, and ensure schedules are followed and respected. Provide "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the EVP of Global Sales, the CRO, and the CEO’s time and offices.
• Work closely and effectively with the Chief of Staff and the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Track credit card expenditures and assist in the monthly reconciliation process.
• Provide backup support for other Executive Assistants during their absence to ensure continuity of support.
• Assist with managing and coordinating project timelines and deliverables.
• Organize large team meetings and events, including scheduling, logistics, and preparation of meeting materials.

Strategic Initiatives:

• Follow up on contacts made by the EVP of Global Sales and CRO and support the cultivation of ongoing relationships.
• Work closely with the CEO's Chief of Staff to assist the CEO with various tasks and projects.

Administrative and Organizational Skills:

• Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects, many of which may have organizational impact.
• Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Assist in coordinating the agenda of meetings.

Knowledge and Skills

• Bachelor's degree required.
• Demonstrated work tenure: 3-5 years of experience supporting C-Level Executives.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint), Teams, Adobe Acrobat, and other relevant software.
• Familiarity with AI tools and willingness to learn and adapt to new technologies.
• Proficiency in tools such as SharePoint, OneDrive, and OneNote.
• Strong organizational skills with the ability to manage multiple priorities and tight deadlines.
• Ability to communicate directly and on behalf of executives with board members, staff, and others.
• Experience and interest in internal and external communications and relationship development.
• Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Experience in project coordination or management.
• Ability to work independently on projects from conception to completion.
• Ability to prioritize tasks and be flexible if things change.
• Strong judgment and decision-making skills in a variety of situations

Salary Range: $60,000 - $70,000

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Travel Arrangements

Referrals increase your chances of interviewing at Collette by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Tuition assistance

Get notified about new Executive Assistant jobs in Pawtucket, RI.

Office Manager/Surgical Veterinary Technician

Johnston, RI Personal Touch Car Wash Assistant Manager

Business Office Manager SNF experience Join Our Amazing Team!

Development and Administration Manager at Brown RISD Hillel

Assistant Regional Vice President, Personal Lines

Massachusetts, United States 2 months ago

Division Director of Midwifery (CNM) @ Brown University and Women & Infants Hospital

Executive Sous Chef of Residential Dining

Franklin, MA $75,000.00-$80,000.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.