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ProcDNA is a global consulting firm. We fuse design thinking with cutting-edge tech to create game-changing Commercial Analytics and Technology solutions for our clients. We're a passionate team of 200+ across 6 offices, all growing and learning together since our launch during the pandemic. Here, you won't be stuck in a cubicle - you'll be out in the open water, shaping the future with brilliant minds. At ProcDNA, innovation isn't just encouraged,it's ingrained in our DNA.

Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will possess exceptional administrative skills and a strong ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our executive office, providing high-level administrative support, and contributing to the overall success of our organization.

Duties

• Serve as a personal assistant to executives, managing schedules and coordinating meetings
• Maintain organized filing systems for documents and records
• Handle administrative tasks including data entry, correspondence, and document preparation
• Utilize QuickBooks for basic financial tracking and reporting
• Proofread documents for accuracy and clarity before distribution
• Proficiently use Google Suite applications to create presentations, spreadsheets, and reports
• Management office needs for both the New Jersey and Boston offices
• Demonstrate strong computer literacy to navigate various software tools effectively
• Assist in event planning, coordinating logistics for meetings, conferences, and team-building activities, and office management
• Willing to travel to the Boston office once a month

Experience

• Proven experience as an executive assistant or in a similar administrative role is preferred
• Familiarity with personal assistant duties and responsibilities is a plus
• Strong organizational skills with attention to detail and the ability to prioritize tasks effectively
• Excellent written and verbal communication skills are essential
• Experience with QuickBooks or similar financial software is beneficial but not required
• A proactive approach to problem-solving with strong decision-making capabilities
• Ability to work independently as well as part of a team in a fast-paced environment

Requirements:

• Bachelor's degree in Business is preferred
• Minimum of three years of experience supporting an executive or manager
• Excellent communication and organizational skills with the ability to multitask
• Creative problem solving and practical time management skills

If you are a motivated individual looking to contribute your skills in a dynamic setting, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Sales, General Business, and Education

• Industries

  Wireless Services, Telecommunications, and Communications Equipment Manufacturing

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