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(hiring chef, housekeeper, driver, maids a lot of maids, lawncare assistants, assistant chef, Estate Manager, Executive assistant, etc.)

Salary: $60k to $65k Fulltime

Will be responsible to manage and run payroll for the workers / staff of the residence. This is for a payroll for staff of over 50 employees.

Must have exposure supporting a CEO with their residence

Must have :

Payroll and HR Management:

○ Oversee payroll for household staff, ensuring accuracy and timeliness.

○ Prepare offer letters, contracts, and employment agreements for new hires.

○ Facilitate onboarding and ensure compliance with employment regulations.

We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative human resource support of a Private Family on Long Island This role is essential to ensuring seamless coordination of payroll, scheduling, staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.

Requirements:

● Bachelor’s degree or relevant experience in administration, HR, or a related field.

● Proven experience in household management, family office, or executive support roles.

● Strong organizational and multitasking abilities.

● Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.

● Exceptional discretion and confidentiality.

● Adaptability and the ability to prioritize in a fast-paced environment.

● Excellent interpersonal and communication skills.

Responsibilities:

1. Payroll and HR Management:

○ Oversee payroll for household staff, ensuring accuracy and timeliness.

○ Prepare offer letters, contracts, and employment agreements for new hires.

○ Facilitate onboarding and ensure compliance with employment regulations.

1. Scheduling and Calendar Management:

○ Maintain and coordinate schedules for the family and household staff.

○ Arrange appointments, activities, and travel plans.

○ Ensure clear communication and seamless coordination among all parties.

1. Administrative Support:

○ Track and manage household budgets, expenses, and vendor payments.

○ Organize and maintain important family documents and records.

○ Act as a liaison with accountants, legal advisors, and external service providers.

1. Household Oversight:

○ Manage hiring, training, and scheduling of household staff.

○ Serve as the primary point of contact for vendors and service providers.

1. Ad Hoc Duties:

○ Assist with event planning and coordination.

○ Handle special requests and projects as needed.

Schedule: Monday to Friday | 9-6PM ET with flexibility