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About Us: Sheakley Risk and Safety Solutions is a leading provider of safety and skilled trade staffing solutions for construction and manufacturing industries nationwide. We pride ourselves on delivering quality service and building strong relationships with our clients and contractors.

Position Overview: We are seeking a detail-oriented and proactive Recruiting Support Specialist to join our fast-paced staffing team. This role is critical in ensuring smooth candidate intake, supporting contractor management, and maintaining accurate timekeeping and invoicing processes. If you're organized, tech-savvy, and enjoy supporting recruiting operations behind the scenes, we want to hear from you.

Key Responsibilities

Candidate Support & Intake

• Answer and screen incoming recruiting line calls
• Guide candidates through the application process using our Applicant Tracking System (ATS)
• Log candidate intake details and assist with resume uploads
• Maintain accurate records in ATS
  
  

• Review contractor time entries and identify discrepancies
• Make time adjustments when necessary and flag concerns to recruiters
• Send weekly timekeeping reminders to contractors
  
  

• Send weekly invoice reminders to contractors
• Follow up on missing or late invoices
• Notify recruiters of ongoing invoice issues
  
  

• Conduct reference checks
• Schedule background and drug screenings
• Support onboarding paperwork and compliance documentation via QuickBooks and DocuSign
  
  

• Track and coordinate the shipment of appreciation packages to active contractors
  
  

• Previous experience in staffing, recruiting, or administrative support role preferred
• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Proficient in Microsoft Office
• Ability to multitask and manage priorities in a fast-paced environment
  
  

• Benefits package (health, dental, vision, 401k)
• Opportunities for growth within a dynamic staffing organization
• Collaborative and supportive team culture
  
  

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Professional Services

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