Indian Health Board of Minneapolis, Inc.
Executive Assistant
Indian Health Board of Minneapolis, Inc. - Minneapolis, Minnesota, United States, 55400
Work at Indian Health Board of Minneapolis, Inc.
Overview
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Overview
Executive Assistant
FULL-TIME | NON-EXEMPT
WEEKDAYS | 8:00 a.m. - 4:30 p.m.
Posted: April 29th, 2025
OPEN UNTIL FILLED
Indian Health Board of Minneapolis is a Federally Qualified Health Care Center and community clinic providing access to quality health care and wellness services. We believe the best care happens when we listen and work together. While promoting and preserving our urban American Indian and Alaska Native traditions and identity, we embrace all people seeking patient-centered, culturally sensitive health care and wellness services.
At Indian Health Board we believe Good Relationships are supported by three interrelated values: Respect for culture - preserving and promoting our American Indian and Alaska Native heritage and identity while embracing all other cultures with acceptance and compassion; Excellence - seeking excellence in all our services, business practices, and community partnerships; Leadership - promoting ethical leadership based on collaboration and mutual respect.
We offer: Platinum benefits package available for employees working 30 hours per week or more: Health, Dental, Vision, FSA Company paid long term and life insurance Generous paid time-off Retirement savings plan with employer match
Our mission statement:
"To ensure access to quality health care services for American Indians and other peoples and to promote health education and wellness."
-Respect for Culture Excellence Leadership-
If our beliefs resonate with you, we want you, and encourage you to apply at IHB.
JOB SUMMARY
The Executive Assistant provides high-level administrative support to the Chief Executive Officer, Board of Directors, and senior leadership team. This position plays a central role in managing communications, scheduling, policy coordination, and supporting the daily operations of executive leadership. The Executive Assistant must be highly organized, detail-oriented, and comfortable working in a fast-paced environment that requires strong follow-through and professionalism.
ESSENTIAL FUNCTIONS Serves as the main point of contact for external communications directed to the CEO, helping manage and prioritize responses and follow-up items. Coordinates and manages the CEO's schedule, including internal and external meetings, with awareness of organizational priorities and deadlines. Tracks upcoming obligations and due dates, ensuring timely reminders and support for the CEO and senior leadership. Schedules and prepares logistics for internal and external meetings, including agendas, materials, food ordering, and setup support. Provides administrative support to the Board of Directors, including preparing board packets, taking and transcribing meeting minutes, and coordinating monthly and finance committee meetings. Maintains the policy tracking system, ensures policies are up to date and signed, and prepares required policies for Board review and approval. Supports the coordination of staff travel arrangements for the CEO, Board Members, and employees across departments. Assists in greeting and hosting guests, vendors, and visiting partners in collaboration with leadership. Co-chairs the holiday committee and helps plan internal events and group meetings. Supports internal coordination with building security, vendor arrivals, and supply ordering, including Amazon orders. Assists the CEO and leadership team with document preparation, data entry, and other administrative projects as needed. Ensures timely completion of signature requests from staff or external partners. Helps maintain alignment with Joint Commission and HRSA documentation requirements through accurate policy tracking and support.
KNOWLEDGE, SKILLS, AND ABILITIES Strong organizational and time-management skills with the ability to juggle multiple priorities. High level of professionalism and confidentiality. Ability to anticipate needs, follow through, and hold others accountable in a respectful and effective manner. Proficient in Microsoft Outlook, Word, Excel, Adobe, and SharePoint. Excellent written and verbal communication skills. Demonstrated ability to work independently and collaboratively. Familiarity with working in diverse, mission-driven healthcare settings. Cultural sensitivity and respect for American Indian communities and the populations served by IHB.
EDUCATION AND EXPERIENCE Bachelor's degree with 2-4 years of administrative experience, or Associate's degree with 4-6 years of relevant experience. Previous experience supporting senior-level executives preferred. Experience coordinating meetings, tracking policy or compliance documents, and managing executive schedules is strongly preferred. Availability for evening or weekend hours as needed for Board or leadership-related meetings.
HIPAA
IHB makes reasonable efforts to limit access to and use of protected health information (PHI) by employees to the minimum necessary performance of assigned duties as outlines in job descriptions. This position is access restricted to PHI needed to carry out health care operations.
PHYSICAL DEMANDS
The work is sedentary. Typically, the employee may sit comfortably to do the work. There may be some walking, standing, bending, carrying light items, and driving an automobile. No special physical demands are required to perform the work.
Executive Assistant
FULL-TIME | NON-EXEMPT
WEEKDAYS | 8:00 a.m. - 4:30 p.m.
Posted: April 29th, 2025
OPEN UNTIL FILLED
Indian Health Board of Minneapolis is a Federally Qualified Health Care Center and community clinic providing access to quality health care and wellness services. We believe the best care happens when we listen and work together. While promoting and preserving our urban American Indian and Alaska Native traditions and identity, we embrace all people seeking patient-centered, culturally sensitive health care and wellness services.
At Indian Health Board we believe Good Relationships are supported by three interrelated values: Respect for culture - preserving and promoting our American Indian and Alaska Native heritage and identity while embracing all other cultures with acceptance and compassion; Excellence - seeking excellence in all our services, business practices, and community partnerships; Leadership - promoting ethical leadership based on collaboration and mutual respect.
We offer: Platinum benefits package available for employees working 30 hours per week or more: Health, Dental, Vision, FSA Company paid long term and life insurance Generous paid time-off Retirement savings plan with employer match
Our mission statement:
"To ensure access to quality health care services for American Indians and other peoples and to promote health education and wellness."
-Respect for Culture Excellence Leadership-
If our beliefs resonate with you, we want you, and encourage you to apply at IHB.
JOB SUMMARY
The Executive Assistant provides high-level administrative support to the Chief Executive Officer, Board of Directors, and senior leadership team. This position plays a central role in managing communications, scheduling, policy coordination, and supporting the daily operations of executive leadership. The Executive Assistant must be highly organized, detail-oriented, and comfortable working in a fast-paced environment that requires strong follow-through and professionalism.
ESSENTIAL FUNCTIONS Serves as the main point of contact for external communications directed to the CEO, helping manage and prioritize responses and follow-up items. Coordinates and manages the CEO's schedule, including internal and external meetings, with awareness of organizational priorities and deadlines. Tracks upcoming obligations and due dates, ensuring timely reminders and support for the CEO and senior leadership. Schedules and prepares logistics for internal and external meetings, including agendas, materials, food ordering, and setup support. Provides administrative support to the Board of Directors, including preparing board packets, taking and transcribing meeting minutes, and coordinating monthly and finance committee meetings. Maintains the policy tracking system, ensures policies are up to date and signed, and prepares required policies for Board review and approval. Supports the coordination of staff travel arrangements for the CEO, Board Members, and employees across departments. Assists in greeting and hosting guests, vendors, and visiting partners in collaboration with leadership. Co-chairs the holiday committee and helps plan internal events and group meetings. Supports internal coordination with building security, vendor arrivals, and supply ordering, including Amazon orders. Assists the CEO and leadership team with document preparation, data entry, and other administrative projects as needed. Ensures timely completion of signature requests from staff or external partners. Helps maintain alignment with Joint Commission and HRSA documentation requirements through accurate policy tracking and support.
KNOWLEDGE, SKILLS, AND ABILITIES Strong organizational and time-management skills with the ability to juggle multiple priorities. High level of professionalism and confidentiality. Ability to anticipate needs, follow through, and hold others accountable in a respectful and effective manner. Proficient in Microsoft Outlook, Word, Excel, Adobe, and SharePoint. Excellent written and verbal communication skills. Demonstrated ability to work independently and collaboratively. Familiarity with working in diverse, mission-driven healthcare settings. Cultural sensitivity and respect for American Indian communities and the populations served by IHB.
EDUCATION AND EXPERIENCE Bachelor's degree with 2-4 years of administrative experience, or Associate's degree with 4-6 years of relevant experience. Previous experience supporting senior-level executives preferred. Experience coordinating meetings, tracking policy or compliance documents, and managing executive schedules is strongly preferred. Availability for evening or weekend hours as needed for Board or leadership-related meetings.
HIPAA
IHB makes reasonable efforts to limit access to and use of protected health information (PHI) by employees to the minimum necessary performance of assigned duties as outlines in job descriptions. This position is access restricted to PHI needed to carry out health care operations.
PHYSICAL DEMANDS
The work is sedentary. Typically, the employee may sit comfortably to do the work. There may be some walking, standing, bending, carrying light items, and driving an automobile. No special physical demands are required to perform the work. #J-18808-Ljbffr
FULL-TIME | NON-EXEMPT
WEEKDAYS | 8:00 a.m. - 4:30 p.m.
Posted: April 29th, 2025
OPEN UNTIL FILLED
Indian Health Board of Minneapolis is a Federally Qualified Health Care Center and community clinic providing access to quality health care and wellness services. We believe the best care happens when we listen and work together. While promoting and preserving our urban American Indian and Alaska Native traditions and identity, we embrace all people seeking patient-centered, culturally sensitive health care and wellness services.
At Indian Health Board we believe Good Relationships are supported by three interrelated values: Respect for culture - preserving and promoting our American Indian and Alaska Native heritage and identity while embracing all other cultures with acceptance and compassion; Excellence - seeking excellence in all our services, business practices, and community partnerships; Leadership - promoting ethical leadership based on collaboration and mutual respect.
We offer: Platinum benefits package available for employees working 30 hours per week or more: Health, Dental, Vision, FSA Company paid long term and life insurance Generous paid time-off Retirement savings plan with employer match
Our mission statement:
"To ensure access to quality health care services for American Indians and other peoples and to promote health education and wellness."
-Respect for Culture Excellence Leadership-
If our beliefs resonate with you, we want you, and encourage you to apply at IHB.
JOB SUMMARY
The Executive Assistant provides high-level administrative support to the Chief Executive Officer, Board of Directors, and senior leadership team. This position plays a central role in managing communications, scheduling, policy coordination, and supporting the daily operations of executive leadership. The Executive Assistant must be highly organized, detail-oriented, and comfortable working in a fast-paced environment that requires strong follow-through and professionalism.
ESSENTIAL FUNCTIONS Serves as the main point of contact for external communications directed to the CEO, helping manage and prioritize responses and follow-up items. Coordinates and manages the CEO's schedule, including internal and external meetings, with awareness of organizational priorities and deadlines. Tracks upcoming obligations and due dates, ensuring timely reminders and support for the CEO and senior leadership. Schedules and prepares logistics for internal and external meetings, including agendas, materials, food ordering, and setup support. Provides administrative support to the Board of Directors, including preparing board packets, taking and transcribing meeting minutes, and coordinating monthly and finance committee meetings. Maintains the policy tracking system, ensures policies are up to date and signed, and prepares required policies for Board review and approval. Supports the coordination of staff travel arrangements for the CEO, Board Members, and employees across departments. Assists in greeting and hosting guests, vendors, and visiting partners in collaboration with leadership. Co-chairs the holiday committee and helps plan internal events and group meetings. Supports internal coordination with building security, vendor arrivals, and supply ordering, including Amazon orders. Assists the CEO and leadership team with document preparation, data entry, and other administrative projects as needed. Ensures timely completion of signature requests from staff or external partners. Helps maintain alignment with Joint Commission and HRSA documentation requirements through accurate policy tracking and support.
KNOWLEDGE, SKILLS, AND ABILITIES Strong organizational and time-management skills with the ability to juggle multiple priorities. High level of professionalism and confidentiality. Ability to anticipate needs, follow through, and hold others accountable in a respectful and effective manner. Proficient in Microsoft Outlook, Word, Excel, Adobe, and SharePoint. Excellent written and verbal communication skills. Demonstrated ability to work independently and collaboratively. Familiarity with working in diverse, mission-driven healthcare settings. Cultural sensitivity and respect for American Indian communities and the populations served by IHB.
EDUCATION AND EXPERIENCE Bachelor's degree with 2-4 years of administrative experience, or Associate's degree with 4-6 years of relevant experience. Previous experience supporting senior-level executives preferred. Experience coordinating meetings, tracking policy or compliance documents, and managing executive schedules is strongly preferred. Availability for evening or weekend hours as needed for Board or leadership-related meetings.
HIPAA
IHB makes reasonable efforts to limit access to and use of protected health information (PHI) by employees to the minimum necessary performance of assigned duties as outlines in job descriptions. This position is access restricted to PHI needed to carry out health care operations.
PHYSICAL DEMANDS
The work is sedentary. Typically, the employee may sit comfortably to do the work. There may be some walking, standing, bending, carrying light items, and driving an automobile. No special physical demands are required to perform the work.
Executive Assistant
FULL-TIME | NON-EXEMPT
WEEKDAYS | 8:00 a.m. - 4:30 p.m.
Posted: April 29th, 2025
OPEN UNTIL FILLED
Indian Health Board of Minneapolis is a Federally Qualified Health Care Center and community clinic providing access to quality health care and wellness services. We believe the best care happens when we listen and work together. While promoting and preserving our urban American Indian and Alaska Native traditions and identity, we embrace all people seeking patient-centered, culturally sensitive health care and wellness services.
At Indian Health Board we believe Good Relationships are supported by three interrelated values: Respect for culture - preserving and promoting our American Indian and Alaska Native heritage and identity while embracing all other cultures with acceptance and compassion; Excellence - seeking excellence in all our services, business practices, and community partnerships; Leadership - promoting ethical leadership based on collaboration and mutual respect.
We offer: Platinum benefits package available for employees working 30 hours per week or more: Health, Dental, Vision, FSA Company paid long term and life insurance Generous paid time-off Retirement savings plan with employer match
Our mission statement:
"To ensure access to quality health care services for American Indians and other peoples and to promote health education and wellness."
-Respect for Culture Excellence Leadership-
If our beliefs resonate with you, we want you, and encourage you to apply at IHB.
JOB SUMMARY
The Executive Assistant provides high-level administrative support to the Chief Executive Officer, Board of Directors, and senior leadership team. This position plays a central role in managing communications, scheduling, policy coordination, and supporting the daily operations of executive leadership. The Executive Assistant must be highly organized, detail-oriented, and comfortable working in a fast-paced environment that requires strong follow-through and professionalism.
ESSENTIAL FUNCTIONS Serves as the main point of contact for external communications directed to the CEO, helping manage and prioritize responses and follow-up items. Coordinates and manages the CEO's schedule, including internal and external meetings, with awareness of organizational priorities and deadlines. Tracks upcoming obligations and due dates, ensuring timely reminders and support for the CEO and senior leadership. Schedules and prepares logistics for internal and external meetings, including agendas, materials, food ordering, and setup support. Provides administrative support to the Board of Directors, including preparing board packets, taking and transcribing meeting minutes, and coordinating monthly and finance committee meetings. Maintains the policy tracking system, ensures policies are up to date and signed, and prepares required policies for Board review and approval. Supports the coordination of staff travel arrangements for the CEO, Board Members, and employees across departments. Assists in greeting and hosting guests, vendors, and visiting partners in collaboration with leadership. Co-chairs the holiday committee and helps plan internal events and group meetings. Supports internal coordination with building security, vendor arrivals, and supply ordering, including Amazon orders. Assists the CEO and leadership team with document preparation, data entry, and other administrative projects as needed. Ensures timely completion of signature requests from staff or external partners. Helps maintain alignment with Joint Commission and HRSA documentation requirements through accurate policy tracking and support.
KNOWLEDGE, SKILLS, AND ABILITIES Strong organizational and time-management skills with the ability to juggle multiple priorities. High level of professionalism and confidentiality. Ability to anticipate needs, follow through, and hold others accountable in a respectful and effective manner. Proficient in Microsoft Outlook, Word, Excel, Adobe, and SharePoint. Excellent written and verbal communication skills. Demonstrated ability to work independently and collaboratively. Familiarity with working in diverse, mission-driven healthcare settings. Cultural sensitivity and respect for American Indian communities and the populations served by IHB.
EDUCATION AND EXPERIENCE Bachelor's degree with 2-4 years of administrative experience, or Associate's degree with 4-6 years of relevant experience. Previous experience supporting senior-level executives preferred. Experience coordinating meetings, tracking policy or compliance documents, and managing executive schedules is strongly preferred. Availability for evening or weekend hours as needed for Board or leadership-related meetings.
HIPAA
IHB makes reasonable efforts to limit access to and use of protected health information (PHI) by employees to the minimum necessary performance of assigned duties as outlines in job descriptions. This position is access restricted to PHI needed to carry out health care operations.
PHYSICAL DEMANDS
The work is sedentary. Typically, the employee may sit comfortably to do the work. There may be some walking, standing, bending, carrying light items, and driving an automobile. No special physical demands are required to perform the work. #J-18808-Ljbffr