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What's Extraordinary about this job Visit Seattle is hiring a Coordinator to join our team of dedicated, service-oriented professionals. This position is responsible for supporting a dynamic collection of teams that includes Membership, Community Engagement, Strategic Alliances, Communications, Public Relations, Public Affairs, and Destination Experience. In this role, you’ll provide administrative, operational, and project support to ensure smooth, efficient operations across the department. The coordinator also assists with media distribution and tracking, conference registrations and travel bookings, involvement with Visit Seattle’s signature events and networking activations, coordinating presentation materials, and maintaining promotional item inventory for the department. What You'll Do Manage calendars, travel arrangements, office supplies, mail/shipping Support expense reporting and reconciliation Serve as the liaison to IT vendor Maintain and update Simpleview (CRM) database (contacts, extranet security settings, tags, amenity details, web images, and listing descriptions). Process new member applications and assist Membership Development Managers with onboarding of new member businesses. Assist Membership with execution and management of additional marketing opportunities including Kiosk Ads, Brochure placement, Member Offer E-blasts, Sponsorship programs and activations, etc. Train new and existing members in the use of Member Extranet. Coordinate weekly email blasts and mailings to Membership base via MailChimp. Manage Mailchimp member distribution lists and update contact information in MailChimp. Prepare all member listings and grids for Visit Seattle digital publications and manage editing process, in collaboration with Membership and Marketing departments. Assist Membership with executing Visit Seattle’s trade and reciprocal agreements with assigned members. Complete quarterly Certify expenses audit and export to Simpleview CRM Manage and respond to Membership email inbox inquiries. Assist Destination Experience with the planning and facilitation of the Certified Tourism Ambassador program. Coordinate local and domestic bulk orders and product delivery through Certified Contract. Manage educational program material requests and shipments. Provides customized Membership reports, as required. Assists with the scheduling and facilitation of the departmental meetings and taskforces including the Advisory Committee, Public Affairs Committee, The Membership Roundtable, and other meetings as identified. Coordinate Industry conference and event registrations and travel bookings for both local and national programs for the department. Assist the Senior Vice President/Chief Strategy Officer, Sr. Director of Communications and Public Relations, Director of Community Engagement and Strategic Alliances, and the Senior Manager of Destination Experience with calendar maintenance and scheduling, initiatives and activations, invoice processing and monthly/quarterly/annual report preparation. Other duties may occasionally be assigned to help fulfill our Mission. Who You Are You’re an organized, detail-oriented, and able to manage multiple priorities in a dynamic environment. You bring a can-do attitude, clear communication skills, and the ability to work effectively with diverse team members and partners. You are proactive, professional, and service-minded You’ll also have: 1 year of relevant administrative experience desired Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with CRM systems; familiarity with Simpleview a plus Clear and effective communication skills, both verbal and written The ability to work both independently and as part of a team A demonstrated commitment to working effectively with people from diverse backgrounds and experiences What Your Benefits Are Your experience is our most important asset, so we created an environment for you to thrive. We designed the following benefits package with you in mind. Our benefits are always evolving, though here's a peek into your perks: You'll have 15 days of Paid Time Off to start, with 12 paid office holidays and 1 Personal Holiday. You’ll have 100% of medical, dental, and vision coverage paid by Visit Seattle. In addition, Visit Seattle will cover 75% of premium for family coverage. You’ll be eligible for Paid Parental, Bereavement and Jury leave. You’ll receive a company-provided ORCA card and subsidized parking in the Tower parking garage (restrictions apply). You will be reimbursed for monthly cell phone expenses. You'll receive a 401k with up to a 5% company match. Pay Range: $25.50 - $28 per hour, with up to an 5% annual incentive. Who We Are: The Visit Seattle team knows and loves Seattle. By promoting our city for travel and tourism, we helped bring nearly 40 million annual visitors in 2024 who spent$8.8 billionin Seattle and King County. The economic power of travel and tourism generates more than 68,100 Seattle area jobs and contributed $839 million in annual state and local tax revenue. Visit

visitseattle.org

. Beyond our sales and marketing vision, you'll appreciate our culture. Visit Seattle has a fun, inclusive culture where everyone is welcome and encouraged to be their authentic selves. We aspire to be as diverse as the city we represent and to honor the unique perspectives of the communities we serve, intertwining them in everything we do. Kindness, respect, and accountability serve as guiding principles for our team at every level. Here, your voice will be heard, and opinions respected as we move toward a more inclusive world together. We are grounded and guided in our work together by our Values: INCLUSION: We value a safe environment where diversity and lived experiences are embraced, authentic vulnerability is encouraged, and active empathy is practiced. IMPACT: We value the idea of building a legacy that starts today, by committing to being mindful, helpful, and dedicated to a positive ripple effect that we create. COMMITMENT: We value a community where growing, celebrating and embracing each other for a greater future is encouraged, and an appreciation for sacrifice, grit, integrity, and the passion for conquering the unknown is well recognized. EXCELLENCE: We value having pride and passion in the work that we do by committing to always giving it our all and celebrating success in both the big and small tasks. Equal Opportunity Employment Visit Seattle is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Visit Seattle’s leadership team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

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