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1 day ago Be among the first 25 applicants Confidential - Job Hiring provided pay range This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $70,000.00/yr - $85,000.00/yr Our client, a boutique financial services firm in Thousand Oaks, is seeking a skilled administrative professional to join their team. Position: Executive Assistant Location: Thousand Oaks, CA (Onsite 5 days/week) Experience Level: 1–3+ years Role Overview We’re seeking a proactive, detail‑oriented Executive Assistant to support our leadership team. In this high‑impact role, you will manage complex calendars, coordinate travel, prepare materials for client meetings, and ensure smooth daily operations of a busy executive office. If you thrive in a fast‑paced environment and enjoy working closely with senior professionals, this is an excellent opportunity to grow your career in financial services. Key Responsibilities Calendar & Email Management: Maintain executives’ calendars—schedule and prioritize internal/external meetings, block focus time, and resolve conflicts. Screen and flag emails, draft responses, and route inquiries to appropriate team members. Travel & Logistics Coordination: Arrange domestic and international travel (flights, ground transportation, lodging). Prepare detailed itineraries, expense reports, and ensure timely reconciliation. Meeting & Event Support: Prepare agendas, slide decks, financial reports, and client presentations. Attend meetings, take minutes, track action items, and follow up on deliverables. Office & Project Administration: Organize documents, maintain filing systems (digital and physical), and manage confidential information. Assist with special projects—conduct research, compile data, and coordinate cross‑functional teams. Client Service: Serve as a professional point of contact for clients, ensuring exceptional service and timely resolution of requests. Office Management: Order supplies, coordinate vendor relationships, and support a well‑organized workplace. Qualifications 1–3+ years of experience as an Executive Assistant or similar role, preferably in financial services, professional services, or a corporate environment Exceptional organizational skills with keen attention to detail Strong written and verbal communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable learning new software (e.g., Salesforce, Concur) Ability to handle sensitive/confidential information with discretion Proactive problem‑solver who can multitask, prioritize, and thrive under pressure Professional demeanor and strong interpersonal skills Medical, dental, and vision insurance 401(k) with employer match Generous paid time off (PTO) + paid holidays Disability and life insurance Collaborative, supportive team culture Please submit your resume for consideration! We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative, Accounting/Auditing, and Project Management Referrals increase your chances of interviewing at Confidential - Job Hiring by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified when a new job is posted. Sign in to set job alerts for “Executive Assistant” roles. Santa Monica, CA $100,000.00-$125,000.00 1 month ago Executive Assistant to the President, Global E-Commerce and Business Development Santa Monica, CA $71,406.00-$138,270.00 2 months ago Santa Monica, CA $25.00-$32.00 2 months ago Office Manager At Leading Orthodontics Practice Malibu, CA $68,000.00-$75,000.00 6 days ago Los Angeles, CA $75,000.00-$100,000.00 1 month ago Office Manager At Leading Orthodontics Practice Office Manager - Valor Academy Elementary School Manager - Business Management & Family Office (47284) Manager - Business Management & Family Office (47284) Manager - Business Management & Family Office (47311) Administration - Management Physician - Academics Job with Community Memorial Health Systems in Ventura, CA Store Executive Intern (Store Leadership Intern) - Simi Valley, CA (Starting Summer 2025) Account Manager - Business Management Family Office (47422) Executive Assistant to the CEO and Chairman Executive Assistant to President, Global Business Affairs & International Santa Monica, CA $27.00-$30.00 2 weeks ago Executive Assistant to to Co-Directors at Real Estate Development Firm Calabasas, CA $125,000.00-$135,000.00 19 hours ago Santa Monica, CA $85,000.00-$105,000.00 5 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr