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Summary: Responsible for acting as an operations assistant by providing administrative support to the Finance team, Operations team, as well as support WideNet Recruiting efforts.

Duties and Responsibilities include the following. Other duties may be assigned.

Operations Responsibilities:

• Answer phones and field phone calls.
• Support current contracting staff with regards to timecards, payroll and ad hoc questions
• Sort and route incoming packages and mail on weekly basis

Recruiting Responsibilities:

• Creating and sending offer letters and contracts to incoming consultants, including W2 and 1099 consultants.
• Perform onboarding duties of new consultants including orientation and other duties.
• Enter new candidates into the Candidate Tracking System, as necessary.
• Assist Recruiters and Sales Staff as needed.

Finance & Administration Responsibilities:

• Manage and file all project employee paperwork electronically
• Provide data entry as needed in Accounting, Applicant Tracking or HR systems.
• Compile data into weekly and monthly Reports.
• Send out timecard reminders to consultants and timecard approval reminders to managers (Spring Ahead).
• Support processing of payroll, 401k administration and other activities once employee demonstrates capability to handle current duties.

Marketing Responsibilities:

• Prepare material for online posts (LinkedIn and Company Site)
• Update one-pagers and additional marketing materials for sales staff

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to author routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of MS Outlook, MS Word, MS Excel, Paychex, QuickBooks, CRMs (Customer Relationship Management) - sales/recruiting.

Education/Experience:

Bachelor's degree (B. A. / B. S.) from four-year college or university; or two to four years related experience and/or training; or equivalent combination of education and experience.

Specialized Training:

• College degree preferred or 3 years of experience in a related position.
• Requires at least one year of experience working in an administrative capacity. Experience working in Staffing or Marketing support is preferred

Knowledge, Skills, and Other Abilities:

• Self-Motivated– You are self-motivated, driven, and possess an exceptional work ethic. You know how to make things happen and you will work tirelessly to get it done. You are an achiever and productive. You are committed to achieve company goals and objectives. Desire to learn.
• Relationship Builder –You know how to develop an active network of relationships inside and outside the organization. You are personable, and comfortable building relationships with applicants and clients. You can think on your feet in conversations and can handle candidate objections. You project confidence and enthusiasm over the phone.
• Flexible – You are open-minded and have a willingness to adapt to new environments. You have an interest in learning new things and possess the ability to problem solve and think creatively.
• Organized– You enjoy multi-tasking and making order out of chaos. Approaches work in a structured way. You can prioritize your work, and are diligent about doing what needs to be done daily to meet your long-term goals and objectives.
• Acts with Integrity – You demonstrate principled leadership and sound business ethics. You build trust with others by establishing credibility through integrity, honesty, and authenticity. You exhibit consistency between personal and professional values.