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Youth Administrative Assistant

Job Overview: Coordinate and provide support to ensure efficient operation of the Youth Department. Supports Youth Director & Youth Pastor through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material by performing the following duties.

Essential Duties and Responsibilities:

1. Coordinates the logistics for all weekly services and youth events.
2. Be a liaison for all meetings in reference to events and/or conferences of the youth.
3. Provide reports to the youth director and youth pastor of all department meetings for weekly services, special services, events, projects, etc.
4. Coordinate all pastoral care and leadership impartations for the youth director and pastor.
5. Responsible for managing the department budget under the supervision of both youth director & youth pastor.
6. Responsible for coordinating all SGN invites and impartations with agenda.
7. Coordinate logistics for services, special events, conferences, and guest speakers.
8. Assist youth director & youth pastor with the agenda for weekly services, special events and conferences.
9. Responsible for maintaining office inventory stocked and ordering supplies.
10. Attend to email and mail correspondences pertaining to the department.
11. Responsible for all purchasing for the youth department under supervision of the youth director and pastor.
12. Input all invoicing through financial portal and legal portals under the supervision of youth director and pastor.
13. Maintain the database up to date and provide monthly reports.
14. Coordinate youth volunteers for weekly services, special events and conferences.
15. Manage department calendar, confirming scheduled meetings, ensuring that meetings are added to all necessary parties, etc.
16. Provides support to other departments during special events/services to help meet organizational needs. This may include temporary adjustment in schedule and assignments.
17. Additional duties may be assigned.

Professional Qualifications:

1. Interpersonal and relational skills.
2. Strong ability to multitask.
3. Ability to read, write and speak in English and Spanish.
4. Excellent organizational and leadership skills.
5. Team building skills.
6. Ability to create and manage budgets.
7. Profess high level analytical and problem solving skills.
8. Must work well under pressure.
9. Ability to solve practical problems and deal with concrete variable in situations.
10. Knowledgeable of all Microsoft programs, Adobe reader and Google platforms.

Education and/or Experience Requirements:

1. Associates Degree in a ministry related field is preferred.
2. High School Diploma or equivalent (GED).
3. Minimum of 1-2 years of experience in administrative assistant.

Spiritual Qualifications:

1. Uncompromised commitment to KJM's vision, values, core beliefs and statement of faith.
2. Agree to be an active participant in KJM.
3. Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the scriptures.
4. Understand that in this role, they are a critical part of KJM's mission to bring the supernatural power of God to this generation, and part of their responsibilities as a church employee includes being considered a spiritual leader in the church.