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Advancement Office Administrative Assistant
Published: 04/11/2025

Immaculata-La Salle High School, a private Catholic school in Miami, Florida, is hiring for an Advancement Office Administrative Assistant. This position is responsible for various secretarial, clerical, and administrative duties in the Advancement Office at Immaculata-La Salle High School. Primary duties include working independently with little or no supervision, managing appropriate software and relevant files, keeping accurate records, and assisting the Advancement Office, students, parents, and alumni in a professional manner. This employee may also be called on to assist in other clerical and/or administrative tasks for the school at large and is expected to perform all duties and responsibilities in alignment with the Catholic mission, vision, and values of the Archdiocese of Miami.

Schedule: 7:30 a.m. – 3:30 p.m. Some weekends and nights for Advancement events.

Responsibilities include:

• Provide courteous customer service to those who contact Immaculata-La Salle High School Advancement office by phone or in person, assess their needs, and direct them to the appropriate parties.
• Manage the database for alumni and donors.
• Keep accurate records, collect data, and prepare reports as required for various finance and advancement applications.
• Navigate and perform various maintenance and data processing functions including Donor Perfect, Give Butter, and other advancement office related applications.
• Generate reports on all applicable finance and advancement software.
• Generate tax/thank you letters for Advancement Office.
• Reconcile Advancement Office events with Finance.
• Reconcile and prepare online daily deposits, cash deposits, and other cash handling as needed.
• Assist faculty/athletic/club moderators in donation platforms and other finance matters related to their school accounts.
• Update Alumni & Donor database to reflect the most current contact information for all constituents.
• Other duties as assigned.

Qualifications:

• High School or GRE required.
• 3 years of related experience.
• Software skills in Word, Excel, and Outlook/Gmail required.
• Database skills and experience required.
• Good oral and written English-language communication skills, including a clear speaking voice required.
• Good Spanish-language spoken communication skills strongly encouraged.

Subject line should read: Advancement Office Administrative Assistant.