SourcePro Search, LLC
Administrative Assistant
SourcePro Search, LLC, Houston, Texas, United States, 77246
We're seeking an Legal Administrative Assistant (Legal Secretary) to join our top ranked global law firm client. This role will be based in their Houston office.
What You'll Do:
Manage and maintain lawyers' busy schedules and calendarsServe as primary point of contact for clients in person and over the phone.Provide administrative support to attorneys, including calendaring, drafting correspondence, and filing.Prepare engagement letters.Proofread client documents and other legal documents, as requested.Answer client questions related to the administrative side of the process.Maintain good communication with clients, attorneys and staff.Prepare client billing and input time entry.Schedule travel and meeting arrangements.Make, screen and route telephone calls, place conference calls and schedule appointments.Create and maintain legal files and indices.Set up and maintain files and records.Assist attorneys with client outreach and business development needs when requested.Assist with overflow work as requested.Perform other duties as assigned.What You'll Bring:
Experience working in the Legal industry or supporting Legal staffProficiency in Microsoft Office Suite requiredAbility to communicate effectively, both orally and in writing with all levels of Firm personnelHigh level of professionalism and excellent customer service skillsMust take initiative and be a self-starterAbility to work independently and as part of a teamExcellent organizational skillsHigh degree of accuracy and attention to detailAbility to multi-taskUpdate job knowledge by participating in educational opportunities within the FirmAbility to work efficiently and accurately in a fast-paced environmentSolid time management and prioritization skillsAbility to work well under pressureHigh level of discretion while working with sensitive information and documents
What You'll Do:
Manage and maintain lawyers' busy schedules and calendarsServe as primary point of contact for clients in person and over the phone.Provide administrative support to attorneys, including calendaring, drafting correspondence, and filing.Prepare engagement letters.Proofread client documents and other legal documents, as requested.Answer client questions related to the administrative side of the process.Maintain good communication with clients, attorneys and staff.Prepare client billing and input time entry.Schedule travel and meeting arrangements.Make, screen and route telephone calls, place conference calls and schedule appointments.Create and maintain legal files and indices.Set up and maintain files and records.Assist attorneys with client outreach and business development needs when requested.Assist with overflow work as requested.Perform other duties as assigned.What You'll Bring:
Experience working in the Legal industry or supporting Legal staffProficiency in Microsoft Office Suite requiredAbility to communicate effectively, both orally and in writing with all levels of Firm personnelHigh level of professionalism and excellent customer service skillsMust take initiative and be a self-starterAbility to work independently and as part of a teamExcellent organizational skillsHigh degree of accuracy and attention to detailAbility to multi-taskUpdate job knowledge by participating in educational opportunities within the FirmAbility to work efficiently and accurately in a fast-paced environmentSolid time management and prioritization skillsAbility to work well under pressureHigh level of discretion while working with sensitive information and documents