Broward County Sheriff's Office
Administrative Coordinator
Broward County Sheriff's Office, Fort Lauderdale, Florida, us, 33336
Salary:
$50,858.43 - $78,898.24 Annually
Location :
Fort Lauderdale, FL
Job Type:
Permanent Full Time
Job Number:
24051A
Department:
Office of the Sheriff
Division:
Crime Stoppers
Opening Date:
09/30/2024
Closing Date:
10/11/2024 11:59 PM Eastern
Minimum Requirements
Please note that this position may require occasional overtime.Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.Three (3) years of experience in administrative support functions to include one (1) year in a supervisory capacity.Experience in the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.Demonstrated ability to enter payroll and purchase orders into a personnel/payroll system; PeopleSoft experience preferred.Demonstrated ability in organizing own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with minimum direction.Demonstrated proficiency in Microsoft Office, Word and Excel, Adobe Acrobat, and PowerPoint.Experience should include extensive customer service contact work, strong oral and written communication skills.An equivalent combination of education and experience may substitute for noted requirements.
Such experience must be clearly documented in the initial application for consideration.Special Requirements
Requires FCIC / NCIC Certification if applicable to the assigned functional unit.Must possess and maintain throughout employment a valid Florida driver's license without any restrictions affecting job performance. Driver's license must show current address.
All candidates must submit with the application, a Certified Department of Motor Vehicles "entire" driving history.
Florida driving histories can be obtained at any courthouse in Broward County. Three (3) year, seven (7) year, and online Florida driving history records will not be accepted.If you have possessed a driver's license in any other state in the past 10 years you will need to submit an "entire" driving history from that state. For non-Florida driving histories, please contact that state's division of motor vehicles.The search date for all driving histories must be within one month of the date the application for employment is received by the Bureau of Human Resources.Driving history records must be attached to the online application.
To view information on obtaining the required Certified Department of Motor Vehicles "entire" driving history, please click on the following link:
Nature of Work
Under administrative direction, the purpose of the position is to supervise and coordinate administrative support tasks for an assigned unit of the Broward Sheriff's Office. Employees in this classification manage and coordinate quality assurance for all facets of unit operations. Work includes overseeing unit functions of review and analysis of calls received, data entry, record and file maintenance, file retention and retrieval, special projects, and confidentiality of work processed. Position evaluates unit operations for the purpose of providing recommendation for improved effectiveness and efficiency. Incumbents perform duties as outlined herein according to unit of assignment. Performs related work as directed.Essential Functions/Physical Requirements
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Provides supervision and coordination for administrative support functions of the assigned unit.
Ensures quality assurance through overseeing data entry, file maintenance, file retention and retrieval, and confidentiality of processed work.
Assists unit personnel with case/file maintenance, information retrieval, and related tasks as needed.
Compiles data and prepares various statistical and informational records and reports for management review; maintains unit fiscal records, performs monthly/annual reconciliation, prepares and submits budget and purchase requests, and reviews/approves supply requisitions.
Oversees archiving/purging of all unit records and files in accordance with applicable regulatory standards; functions as unit records custodian; includes appearing in court as required.
Coordinates the agency's mandatory and salary incentive training and development courses and billing functions, to include determining appropriate training materials and required updates.
Coordinates preparation and assembly of materials, as applicable to assigned unit, i.e., case documentation and updates, legal forms, subpoenas, course/training data and workbooks.
Oversees case filing and tracking for the purpose of ensuring cases are forwarded as per established policies and procedures.
Receives and responds to general information requests concerning activities of the assigned unit; reviews public records requests prior to information dissemination.
Coordinates/verifies employee leave requests, overtime, scheduling, vacation time, and payroll data reconciliation.
Maintains the efficiency of the department ensuring sufficient office supply levels and operation of equipment.
Ensures compliance with all regulatory policies, procedures and standards in the maintenance of bureau records.
Coordinates the department's distribution of policies or Standard Operating Procedures; communicates the same to employees on behalf of the director.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.
Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.
Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests
Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.
Creates forms, documents, and related print materials for unit use; prints, copies, distributes and files reports, lists, and related unit documentation.
Assists in development, implementation and updating of policies and procedures relating to unit functions.
Receives, screens, sorts, and distributes mail and telephone calls; receives/assists walk-in persons; provides personal assistance or directs to appropriate entity.
Interacts with various outside departments in obtaining and relaying information applicable to unit needs, i.e., legal, finance, purchasing.
Performs related duties as directed.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.
Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.Recruitment Information
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.
BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.
The Broward Sheriff's Office values the contributions of its certified and civilian employees. The agency's outstanding Benefits Package is one of the ways BSO retains its employees and attracts new personnel to the BSO team.
Here's a sampling of typical employee benefits:
Medical Insurance: Various plans including HMO, HMO Open Access and POS options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offeredDomestic Partner coverage: Medical, dental and vision coverage is offeredLife Insurance: One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also availableDental Insurance: Three plans (DHMO, PPO and Indemnity) are available and pre-tax premium conversion is an optionLine of Duty benefitsVision Care Insurance: 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election).Voluntary Long and Short-Term Disability.Voluntary Long Term Care InsuranceRetirement plan under the Florida Retirement System.Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus daysSick leave pool and donated leave program24-hour fitness centerEmployee Assistance Program, on-site and through medical insuranceWellness programs including on-site lunch-time seminars and health screenings for blood pressure, cholesterol, etc.Florida Prepaid College Program payroll deduction programOn-site insurance representatives for medical, dental and vision programsVoluntary Legal aid discount programFlu and Hepatitis B vaccines at no chargeDRUG-FREE WORKPLACE PROGRAM:The Broward Sheriff's Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed to providing a safe work environment and to fostering the well-being and health of its employees to preserve a happier, healthier workforce. All BSO employees share the responsibility of maintaining a safe, productive and drug-free work environment. BSO is dedicated to programs that enhance the well-being and health of its employees and the public's safety.
For information on the Drug-Free Awareness Program:
https://www.flsenate.gov/laws/statutes/2011/440.102
https://b.ahca.myflorida.com/MCHQ/Health_Facility_Regulation/Lab_HomeServ/drugs.shtml
http://icms.sheriff.bso/homepages/pages.cfm?fk_tblUsers=63A15D87-F2AC-4973-85A9-64FFEA076F8C&fk_tblPage=95371B80-C2FD-4EB3-A91B-5D55FB4C2F6D
01
Are you a current BSO employee who has successfully completed their probationary period by the listed closing date?
NoYes
02
Do you have three (3) years of experience in administrative support functions including one (1) year in a supervisory capacity?
NoYes
03
Do you have experience with spreadsheet and database software to include the maintenance of files, generation of reports, memos, and documents of general or confidential nature?
NoYes
04
Do you have experience enter payroll and purchase orders into a personnel/payroll system?
NoYes
05
Are you proficient in Microsoft Office, Word and Excel, Adobe Acrobat, and PowerPoint?
NoYes
Required Question
$50,858.43 - $78,898.24 Annually
Location :
Fort Lauderdale, FL
Job Type:
Permanent Full Time
Job Number:
24051A
Department:
Office of the Sheriff
Division:
Crime Stoppers
Opening Date:
09/30/2024
Closing Date:
10/11/2024 11:59 PM Eastern
Minimum Requirements
Please note that this position may require occasional overtime.Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.Three (3) years of experience in administrative support functions to include one (1) year in a supervisory capacity.Experience in the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.Demonstrated ability to enter payroll and purchase orders into a personnel/payroll system; PeopleSoft experience preferred.Demonstrated ability in organizing own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with minimum direction.Demonstrated proficiency in Microsoft Office, Word and Excel, Adobe Acrobat, and PowerPoint.Experience should include extensive customer service contact work, strong oral and written communication skills.An equivalent combination of education and experience may substitute for noted requirements.
Such experience must be clearly documented in the initial application for consideration.Special Requirements
Requires FCIC / NCIC Certification if applicable to the assigned functional unit.Must possess and maintain throughout employment a valid Florida driver's license without any restrictions affecting job performance. Driver's license must show current address.
All candidates must submit with the application, a Certified Department of Motor Vehicles "entire" driving history.
Florida driving histories can be obtained at any courthouse in Broward County. Three (3) year, seven (7) year, and online Florida driving history records will not be accepted.If you have possessed a driver's license in any other state in the past 10 years you will need to submit an "entire" driving history from that state. For non-Florida driving histories, please contact that state's division of motor vehicles.The search date for all driving histories must be within one month of the date the application for employment is received by the Bureau of Human Resources.Driving history records must be attached to the online application.
To view information on obtaining the required Certified Department of Motor Vehicles "entire" driving history, please click on the following link:
Nature of Work
Under administrative direction, the purpose of the position is to supervise and coordinate administrative support tasks for an assigned unit of the Broward Sheriff's Office. Employees in this classification manage and coordinate quality assurance for all facets of unit operations. Work includes overseeing unit functions of review and analysis of calls received, data entry, record and file maintenance, file retention and retrieval, special projects, and confidentiality of work processed. Position evaluates unit operations for the purpose of providing recommendation for improved effectiveness and efficiency. Incumbents perform duties as outlined herein according to unit of assignment. Performs related work as directed.Essential Functions/Physical Requirements
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Provides supervision and coordination for administrative support functions of the assigned unit.
Ensures quality assurance through overseeing data entry, file maintenance, file retention and retrieval, and confidentiality of processed work.
Assists unit personnel with case/file maintenance, information retrieval, and related tasks as needed.
Compiles data and prepares various statistical and informational records and reports for management review; maintains unit fiscal records, performs monthly/annual reconciliation, prepares and submits budget and purchase requests, and reviews/approves supply requisitions.
Oversees archiving/purging of all unit records and files in accordance with applicable regulatory standards; functions as unit records custodian; includes appearing in court as required.
Coordinates the agency's mandatory and salary incentive training and development courses and billing functions, to include determining appropriate training materials and required updates.
Coordinates preparation and assembly of materials, as applicable to assigned unit, i.e., case documentation and updates, legal forms, subpoenas, course/training data and workbooks.
Oversees case filing and tracking for the purpose of ensuring cases are forwarded as per established policies and procedures.
Receives and responds to general information requests concerning activities of the assigned unit; reviews public records requests prior to information dissemination.
Coordinates/verifies employee leave requests, overtime, scheduling, vacation time, and payroll data reconciliation.
Maintains the efficiency of the department ensuring sufficient office supply levels and operation of equipment.
Ensures compliance with all regulatory policies, procedures and standards in the maintenance of bureau records.
Coordinates the department's distribution of policies or Standard Operating Procedures; communicates the same to employees on behalf of the director.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.
Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.
Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests
Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.
Creates forms, documents, and related print materials for unit use; prints, copies, distributes and files reports, lists, and related unit documentation.
Assists in development, implementation and updating of policies and procedures relating to unit functions.
Receives, screens, sorts, and distributes mail and telephone calls; receives/assists walk-in persons; provides personal assistance or directs to appropriate entity.
Interacts with various outside departments in obtaining and relaying information applicable to unit needs, i.e., legal, finance, purchasing.
Performs related duties as directed.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.
Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.Recruitment Information
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.
BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.
The Broward Sheriff's Office values the contributions of its certified and civilian employees. The agency's outstanding Benefits Package is one of the ways BSO retains its employees and attracts new personnel to the BSO team.
Here's a sampling of typical employee benefits:
Medical Insurance: Various plans including HMO, HMO Open Access and POS options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offeredDomestic Partner coverage: Medical, dental and vision coverage is offeredLife Insurance: One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also availableDental Insurance: Three plans (DHMO, PPO and Indemnity) are available and pre-tax premium conversion is an optionLine of Duty benefitsVision Care Insurance: 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election).Voluntary Long and Short-Term Disability.Voluntary Long Term Care InsuranceRetirement plan under the Florida Retirement System.Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus daysSick leave pool and donated leave program24-hour fitness centerEmployee Assistance Program, on-site and through medical insuranceWellness programs including on-site lunch-time seminars and health screenings for blood pressure, cholesterol, etc.Florida Prepaid College Program payroll deduction programOn-site insurance representatives for medical, dental and vision programsVoluntary Legal aid discount programFlu and Hepatitis B vaccines at no chargeDRUG-FREE WORKPLACE PROGRAM:The Broward Sheriff's Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed to providing a safe work environment and to fostering the well-being and health of its employees to preserve a happier, healthier workforce. All BSO employees share the responsibility of maintaining a safe, productive and drug-free work environment. BSO is dedicated to programs that enhance the well-being and health of its employees and the public's safety.
For information on the Drug-Free Awareness Program:
https://www.flsenate.gov/laws/statutes/2011/440.102
https://b.ahca.myflorida.com/MCHQ/Health_Facility_Regulation/Lab_HomeServ/drugs.shtml
http://icms.sheriff.bso/homepages/pages.cfm?fk_tblUsers=63A15D87-F2AC-4973-85A9-64FFEA076F8C&fk_tblPage=95371B80-C2FD-4EB3-A91B-5D55FB4C2F6D
01
Are you a current BSO employee who has successfully completed their probationary period by the listed closing date?
NoYes
02
Do you have three (3) years of experience in administrative support functions including one (1) year in a supervisory capacity?
NoYes
03
Do you have experience with spreadsheet and database software to include the maintenance of files, generation of reports, memos, and documents of general or confidential nature?
NoYes
04
Do you have experience enter payroll and purchase orders into a personnel/payroll system?
NoYes
05
Are you proficient in Microsoft Office, Word and Excel, Adobe Acrobat, and PowerPoint?
NoYes
Required Question