Administrative Assistant

Job Title: Asset & Wealth Management - Administrative Assistant (Floater)Job Location: 200 West Street, New York, NY 10282 (Onsite)Job Duration: 6 MonthsDescription:Duties: We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.DutiesFlexibility to support varying teams and cover where necessary Provide administrative support in a team oriented environmentProactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference callsManage a high volume of incoming phone calls; take detailed and accurate messagesArrange travel; organize and provide travel logistics supportProcess expenses and invoices in a timely mannerArrange internal and client meetings on and off the campus - book conference rooms and catering, register guests, ensure materials organizedAdhere to Compliance regulations and gain the relevant approvals Act as an integral member of the team;maintaining a high level of awareness of current priorities and support requiredPerform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requestedSkills & Experience requiredExperience as an Administrative Assistant in a financial services or corporate environment required Solid organizational skillsAbility to multi-task and prioritize effectively and follow up on open items Strong attention to detail Excellent interpersonal skills and teamwork;Ability and willingness to work collaboratively amongst assistant team based both locally and globallyAbility to communicate clearly, concisely and confidentlyProactivity ability to take initiative, follow up where necessary without prompting and seek clarification when neededGood judgment, independent thinker and resourceful Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environmentProficient in MS Outlook, Word, Excel, Power Point, Zoom Concur experience preferredHighest degree of integrity, professionalism, diplomacy and discretion requiredEducation:

Experience working in financial services or corporate environment required