The TCW Group, Inc.
Executive Assistant
The TCW Group, Inc., Los Angeles, California, United States, 90079
Executive Assistant
Job Location(s):
US-CA-Los AngelesJob ID
2024-2074
Category
Administrative/Support Clerical
Department
Insurance Solutions
Type
Regular Full-Time
Position Summary
The Executive Assistant will primarily be responsible for providing administrative support to the Head of Insurance Solutions. The incumbent will work independently as well as collaborating with other executive assistants to organize in-person and virtual (Zoom, Teams, etc.) meetings, managing calendars, coordinating international and domestic travel arrangements, and performing data entry and other record management tasks. This position will be based in TCW's Los Angeles office.The right candidate must be detail-oriented and a team player who is willing to handle any new administrative tasks as they arise. Strong communication and collaborative skills are required. This position will interface with internal staff at all levels as well as external parties. A high-level of professionalism and adherence to confidentiality are required. This role also requires independent judgment to plan, prioritize, and organize a diversified workload.Essential Duties
Maintain heavy calendars, schedule and coordinate in-person and video meetings and conference calls, and make arrangements for meeting rooms when necessaryPrepare/gather/organize materials for meetings and presentationsProvide any other administrative support to the team as requested; be flexible to shift priorities when necessaryScreen telephone calls and receive incoming guests/visitorsCoordinate complex travel arrangements, including flights, visas, cars, hotels, and other reservations. Prepare travel itineraries, and submit expense reimbursements on a timely basisPrepare correspondence, documents, and spreadsheets as well as department invoices for paymentInterface with internal and external parties with a high level of professionalismMaintain strict confidentiality and adhere to high standards of professional conductRequired Qualifications
Bachelor's degree or equivalent combination of education and experienceMinimum 2-3 years' of administrative support experience; experience supporting senior or executive level leaders preferredStrong calendar management, including international and domestic experienceExperience working in a professional, corporate environmentProficient in MS Excel, Outlook, Word, and PowerPointExcellent phone etiquette; ability to vet phone calls and handle calls properlyProfessional Skills Qualifications
Strong organizational and time management skillsAbility to prioritize multiple competing requestsExcellent team player with a strong work ethicStrong verbal and written communication skillsDetail oriented and resourcefulMust be reliable, possess good judgment, and demonstrate proactive problem-solving skillsExcellent interpersonal skills; demonstrated poise and ability to influence others with diplomacy and tactAbility to handle highly sensitive and confidential informationDesired Qualifications
Experience with Concur or a similar accounting system preferredEstimated Compensation:Base Salary:
For CA based position, the base salary range is $80k to $110k. This is an anticipated range for base salary.Other Compensation:
Eligible to be considered for an annual discretionary bonusBenefits:
Eligible for TCW's comprehensive benefits package.#LI-JS
#J-18808-Ljbffr
Job Location(s):
US-CA-Los AngelesJob ID
2024-2074
Category
Administrative/Support Clerical
Department
Insurance Solutions
Type
Regular Full-Time
Position Summary
The Executive Assistant will primarily be responsible for providing administrative support to the Head of Insurance Solutions. The incumbent will work independently as well as collaborating with other executive assistants to organize in-person and virtual (Zoom, Teams, etc.) meetings, managing calendars, coordinating international and domestic travel arrangements, and performing data entry and other record management tasks. This position will be based in TCW's Los Angeles office.The right candidate must be detail-oriented and a team player who is willing to handle any new administrative tasks as they arise. Strong communication and collaborative skills are required. This position will interface with internal staff at all levels as well as external parties. A high-level of professionalism and adherence to confidentiality are required. This role also requires independent judgment to plan, prioritize, and organize a diversified workload.Essential Duties
Maintain heavy calendars, schedule and coordinate in-person and video meetings and conference calls, and make arrangements for meeting rooms when necessaryPrepare/gather/organize materials for meetings and presentationsProvide any other administrative support to the team as requested; be flexible to shift priorities when necessaryScreen telephone calls and receive incoming guests/visitorsCoordinate complex travel arrangements, including flights, visas, cars, hotels, and other reservations. Prepare travel itineraries, and submit expense reimbursements on a timely basisPrepare correspondence, documents, and spreadsheets as well as department invoices for paymentInterface with internal and external parties with a high level of professionalismMaintain strict confidentiality and adhere to high standards of professional conductRequired Qualifications
Bachelor's degree or equivalent combination of education and experienceMinimum 2-3 years' of administrative support experience; experience supporting senior or executive level leaders preferredStrong calendar management, including international and domestic experienceExperience working in a professional, corporate environmentProficient in MS Excel, Outlook, Word, and PowerPointExcellent phone etiquette; ability to vet phone calls and handle calls properlyProfessional Skills Qualifications
Strong organizational and time management skillsAbility to prioritize multiple competing requestsExcellent team player with a strong work ethicStrong verbal and written communication skillsDetail oriented and resourcefulMust be reliable, possess good judgment, and demonstrate proactive problem-solving skillsExcellent interpersonal skills; demonstrated poise and ability to influence others with diplomacy and tactAbility to handle highly sensitive and confidential informationDesired Qualifications
Experience with Concur or a similar accounting system preferredEstimated Compensation:Base Salary:
For CA based position, the base salary range is $80k to $110k. This is an anticipated range for base salary.Other Compensation:
Eligible to be considered for an annual discretionary bonusBenefits:
Eligible for TCW's comprehensive benefits package.#LI-JS
#J-18808-Ljbffr