The Salvation Army Central Territory
Administrative Assistant
The Salvation Army Central Territory, Hoffman Estates, Illinois, us, 60179
Job Description
Are you ready to make a real difference in the world? At the Salvation Army, we are on a mission to provide hope, relief, and support to those in need, and we are looking for passionate, dedicated individuals to join our team. As a part of our compassionate community, you will have the opportunity to transform lives and inspire positive change every single day. Whether you're driven by a desire to help the homeless, feed the needy, support disaster relief efforts, or work for our Central Territory Headquarters in finance, the arts or fundraising the Salvation Army offers a diverse range of opportunities where your skills and commitment can shine. Where every job is more than just a role-it's a calling to make a tangible impact in our communities. If you are looking for a fulfilling career that aligns with your values and desire to make the world a better place, explore the opportunities at the Salvation Army. Together, we can create a brighter future for those who need it most!
Central Territory Headquarters LI
Objective:
The Administrative Assistant position provides comprehensive administrative support to ensure the smooth and efficient operation of the Risk Management Department.
Essential Job Functions:
Prepare routine reports and correspondence for the Risk Management Secretary and others determined by the Risk Management Secretary within the Risk Management Department.Schedule, verify and follow up on appointments for the Risk Management Secretary and others determined by the Risk Management Secretary (ie.,set up Risk Management Section and Safety and Security Committee meetings and agendas, take minutes for the meeting and post in database).Design, implement, and maintain the filing systems which will ensure accessibility and administration of all necessary information to properly undertake the Risk Management Department's responsibilities. This includes electronic filing and scanning.Promote the on-line training courses the Risk Management Department has made available to the Territory to the local commands. (Bloodborne Pathogens, Decision Driving, Decision Driving Truck, Forklift Safety, Hazardous Communication, etc.)Set up trainings for the Territory upon request and provide training reports and trends to the Assistant Risk Management Secretary and Risk Management Secretary.Working with the Assistant Risk Management Secretary distribute and assign trainings based on scheduled Archibus preventative maintenance requirements.Provide technical support and be the liaison between the training vendor, learning management system, and the field.Coordinate the annual review of all insurance and safety minutes. Submit revisions in TSAMM.Provide administrative support to the auditing of OSHA required documents provided by the field.Working with the Assistant Risk Management Secretary, create trainings in the learning management system and toolbox talks on various health and safety related topics.Prepare and send out Notary Bonds/Dealer bonds as requested.Manage the Quarters Contents and Personal Effects Insurance program.Act in the capacity of the central purchaser and manage the account for office supplies and monitor the purchase and distribution of such supplies for the Risk Management Department and keep incurred expenses within budgetary restraints.Process and distribute to the Territorial Finance Department all property claim checks over $7,500.Update and maintain the Risk Management Department Resources Database and Teams pages for the Risk Management Department, Risk Section Committee, and Safety and Security Committee.Monitor and distribute emails from the USC Risk Management Department Mailbox.Prepare check requests for the department.Create expense reports for the department.Sort, stamp deliver daily mail.Be cross trained to cover phones in the absence of the Risk Management Secretary and Assistant Risk Management Secretary and certificate of insurance requests for the Property Coordinator.Complete special projects as needed, assigned, or requested (e.g. data entry, computer related projects, creation of Microsoft Forms, preparation of the OSHA 10-Hour training course, completion of deliverable goals, etc.)Minimum Qualifications:
The requirements listed below are representative of the minimal knowledge, skills, and/or abilities required for this position.
Education:
High School Diploma or Equivalent
Experience:
3 years of secretarial experience
Skills:
Considerable knowledge of business English, spelling arithmetic, punctuation, filing and office policies.Knowledge of principles and practices of office management. Ability to recognize deficiencies in office procedures and recommend changes in improvement.Ability to gather information and data and prepare clear and accurate reports, memorandums, and correspondence.Ability to review various reports and correspondence to ensure their accuracy and completeness.Must have high level of computer skills and technical understanding of software applications, such as, Excel, Power Point, Word, Microsoft Forms, along with our proprietary softwareAbility to establish and maintain effective working relationships with affiliated employees, insurance company personnel, safety inspectors, third-party administrators, and other service providers as well as the general public.Ability to type accurately and compose formats for outlines and design forms, booklets, manuals, and other instructive materials.Ability to exercise individual initiative and work independently. Ability to maintain confidentiality and exercise discretion.
Supervisory Responsibility:
None
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the duties of this job.
Physical requirements include:
Good speaking, hearing and vision ability and excellent manual dexterity.
Lifting, pulling and pushing of materials up to 25 pounds
Requires bending, squatting and walking
May stand for extended periods
Travel:
None
Working Conditions:
Work is performed in a typical office environment.
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
Additional Information
The Salvation Army offers a competitive benefit package for Full-time employees including medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.
In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please call 847-294-2029.
The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled.
Are you ready to make a real difference in the world? At the Salvation Army, we are on a mission to provide hope, relief, and support to those in need, and we are looking for passionate, dedicated individuals to join our team. As a part of our compassionate community, you will have the opportunity to transform lives and inspire positive change every single day. Whether you're driven by a desire to help the homeless, feed the needy, support disaster relief efforts, or work for our Central Territory Headquarters in finance, the arts or fundraising the Salvation Army offers a diverse range of opportunities where your skills and commitment can shine. Where every job is more than just a role-it's a calling to make a tangible impact in our communities. If you are looking for a fulfilling career that aligns with your values and desire to make the world a better place, explore the opportunities at the Salvation Army. Together, we can create a brighter future for those who need it most!
Central Territory Headquarters LI
Objective:
The Administrative Assistant position provides comprehensive administrative support to ensure the smooth and efficient operation of the Risk Management Department.
Essential Job Functions:
Prepare routine reports and correspondence for the Risk Management Secretary and others determined by the Risk Management Secretary within the Risk Management Department.Schedule, verify and follow up on appointments for the Risk Management Secretary and others determined by the Risk Management Secretary (ie.,set up Risk Management Section and Safety and Security Committee meetings and agendas, take minutes for the meeting and post in database).Design, implement, and maintain the filing systems which will ensure accessibility and administration of all necessary information to properly undertake the Risk Management Department's responsibilities. This includes electronic filing and scanning.Promote the on-line training courses the Risk Management Department has made available to the Territory to the local commands. (Bloodborne Pathogens, Decision Driving, Decision Driving Truck, Forklift Safety, Hazardous Communication, etc.)Set up trainings for the Territory upon request and provide training reports and trends to the Assistant Risk Management Secretary and Risk Management Secretary.Working with the Assistant Risk Management Secretary distribute and assign trainings based on scheduled Archibus preventative maintenance requirements.Provide technical support and be the liaison between the training vendor, learning management system, and the field.Coordinate the annual review of all insurance and safety minutes. Submit revisions in TSAMM.Provide administrative support to the auditing of OSHA required documents provided by the field.Working with the Assistant Risk Management Secretary, create trainings in the learning management system and toolbox talks on various health and safety related topics.Prepare and send out Notary Bonds/Dealer bonds as requested.Manage the Quarters Contents and Personal Effects Insurance program.Act in the capacity of the central purchaser and manage the account for office supplies and monitor the purchase and distribution of such supplies for the Risk Management Department and keep incurred expenses within budgetary restraints.Process and distribute to the Territorial Finance Department all property claim checks over $7,500.Update and maintain the Risk Management Department Resources Database and Teams pages for the Risk Management Department, Risk Section Committee, and Safety and Security Committee.Monitor and distribute emails from the USC Risk Management Department Mailbox.Prepare check requests for the department.Create expense reports for the department.Sort, stamp deliver daily mail.Be cross trained to cover phones in the absence of the Risk Management Secretary and Assistant Risk Management Secretary and certificate of insurance requests for the Property Coordinator.Complete special projects as needed, assigned, or requested (e.g. data entry, computer related projects, creation of Microsoft Forms, preparation of the OSHA 10-Hour training course, completion of deliverable goals, etc.)Minimum Qualifications:
The requirements listed below are representative of the minimal knowledge, skills, and/or abilities required for this position.
Education:
High School Diploma or Equivalent
Experience:
3 years of secretarial experience
Skills:
Considerable knowledge of business English, spelling arithmetic, punctuation, filing and office policies.Knowledge of principles and practices of office management. Ability to recognize deficiencies in office procedures and recommend changes in improvement.Ability to gather information and data and prepare clear and accurate reports, memorandums, and correspondence.Ability to review various reports and correspondence to ensure their accuracy and completeness.Must have high level of computer skills and technical understanding of software applications, such as, Excel, Power Point, Word, Microsoft Forms, along with our proprietary softwareAbility to establish and maintain effective working relationships with affiliated employees, insurance company personnel, safety inspectors, third-party administrators, and other service providers as well as the general public.Ability to type accurately and compose formats for outlines and design forms, booklets, manuals, and other instructive materials.Ability to exercise individual initiative and work independently. Ability to maintain confidentiality and exercise discretion.
Supervisory Responsibility:
None
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the duties of this job.
Physical requirements include:
Good speaking, hearing and vision ability and excellent manual dexterity.
Lifting, pulling and pushing of materials up to 25 pounds
Requires bending, squatting and walking
May stand for extended periods
Travel:
None
Working Conditions:
Work is performed in a typical office environment.
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
Additional Information
The Salvation Army offers a competitive benefit package for Full-time employees including medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.
In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please call 847-294-2029.
The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled.