GUINN VINOPAL & ZAHRADKA LLP
Administrative Assistant
GUINN VINOPAL & ZAHRADKA LLP, Hudson, Wisconsin, United States, 54016
The Administrative Assistant facilitates the efficient operation of the firm by performing a variety of clerical and administrative tasks critical to our ability to exceed client expectations.
Responsibilities
Creates, proofs, edits, and corrects correspondence and client proposals, ensuring timeliness.Answers phones through centralized calling system, routes calls to appropriate team members, and takes detailed messages.Offers administrative support for the organizer, including (but not limited to) managing calendars, scheduling meetings, and gathering information from clients.Produces high quality work in compliance with firm guidelines, including organizing and scanning client paperwork, tax return assembly, etc.Develops and demonstrates a general knowledge of the firm's services.Prioritizes deadlines as necessary.Follows-up proactively with client questions and communicates with clients.Assists other administrative staff with overflow work.Manages incoming/outgoing mail and other shipping needs.Gathers documentation from prospective clients, shares summary of firm's services with prospects.Maintains a positive, collaborative work environment.Other duties as assigned.Requirements
- The ideal candidate will have the following:
Excellent oral and written communication skills.A desire to provide excellent client service via phone calls, written correspondence, and in-person interaction with our clients.Strong analytical and problem solving skillsExceptional organizational skills and ability to manage and prioritize high quantity of e-mails, phone calls, and interactions with clients and GVZ team members.Ability to be comfortable within a face-paced and often-changing environmentProficiency with or ability to learn current Microsoft Office Products (Outlook, Word, Excel, Teams)Acts with integrity, professionalism, and confidentiality.Works as a team player and participates and assists in various firm projects.Hours
- The typical office hours for this position are:
Monday through Thursday 8am to 4:30pm from April 16th - December 1st.Above hours plus 8am to noon on Fridays December 1st - December 31st.Tax season hours vary, but are typically 8am to 6pm Monday through Friday, plus 8am to noon on Saturdays from February 1 through April 15th.Time and a half overtime rates are paid for all hours over 40 hours per week.
Responsibilities
Creates, proofs, edits, and corrects correspondence and client proposals, ensuring timeliness.Answers phones through centralized calling system, routes calls to appropriate team members, and takes detailed messages.Offers administrative support for the organizer, including (but not limited to) managing calendars, scheduling meetings, and gathering information from clients.Produces high quality work in compliance with firm guidelines, including organizing and scanning client paperwork, tax return assembly, etc.Develops and demonstrates a general knowledge of the firm's services.Prioritizes deadlines as necessary.Follows-up proactively with client questions and communicates with clients.Assists other administrative staff with overflow work.Manages incoming/outgoing mail and other shipping needs.Gathers documentation from prospective clients, shares summary of firm's services with prospects.Maintains a positive, collaborative work environment.Other duties as assigned.Requirements
- The ideal candidate will have the following:
Excellent oral and written communication skills.A desire to provide excellent client service via phone calls, written correspondence, and in-person interaction with our clients.Strong analytical and problem solving skillsExceptional organizational skills and ability to manage and prioritize high quantity of e-mails, phone calls, and interactions with clients and GVZ team members.Ability to be comfortable within a face-paced and often-changing environmentProficiency with or ability to learn current Microsoft Office Products (Outlook, Word, Excel, Teams)Acts with integrity, professionalism, and confidentiality.Works as a team player and participates and assists in various firm projects.Hours
- The typical office hours for this position are:
Monday through Thursday 8am to 4:30pm from April 16th - December 1st.Above hours plus 8am to noon on Fridays December 1st - December 31st.Tax season hours vary, but are typically 8am to 6pm Monday through Friday, plus 8am to noon on Saturdays from February 1 through April 15th.Time and a half overtime rates are paid for all hours over 40 hours per week.