The Salvation Army USA Central Territory
Administrative Assistant to Executive Director of Development
The Salvation Army USA Central Territory, Hoffman Estates, Illinois, us, 60179
Are you ready to make a real difference in the world? At the Salvation Army, we are on a mission to provide hope, relief, and support to those in need, and we are looking for passionate, dedicated individuals to join our team. As a part of our compassionate community, you will have the opportunity to transform lives and inspire positive change every single day. Whether you're driven by a desire to help the homeless, feed the needy, support disaster relief efforts, or work for our Central Territory Headquarters in finance, the arts or fundraising the Salvation Army offers a diverse range of opportunities where your skills and commitment can shine. Where every job is more than just a role-it's a calling to make a tangible impact in our communities. If you are looking for a fulfilling career that aligns with your values and desire to make the world a better place, explore the opportunities at the Salvation Army. Together, we can create a brighter future for those who need it most!
Central Territory Headquarters LI
The
Administrative Assistant to the Executive Director of Development
(EDOD) plays a crucial role in providing administrative and organizational support to the EDOD and the Community Relations Department as a whole. This position requires a proactive and detail-oriented individual who can efficiently manage the daily tasks of the EDOD, enabling them to focus on strategic initiatives and fundraising efforts. The Administrative Assistant must maintain a high level of discretion, professionalism, and confidentiality.
Essential Functions:
Maintain the Director's calendar, schedule appointments, and coordinate meetings, both internal and external, including day-to-day and long-term management of meetings, projects, and priorities
Manage, organize, prioritize, and compose all forms of correspondence and voice mail messages
Create, review and edit Word, PowerPoint and Excel documents
Assist with travel planning and scheduling for the Executive Director, including a comprehensive itinerary
Handle daily tasks such as making copies, answering phones, etc.
Responsible for distributing monthly budget ledgers to the department section heads
File electronic and hard copy correspondence
Respond to emails as directed by the Executive Director
Set-up, participate in and take notes for various conference calls, meetings, and webinars as requested
Work in conjunction with the Executive Director to facilitate meetings including preparing materials, making hotel reservations, setting up meeting place and taking care of technology needs
Assist with planning, organizing and preparing for territorial conferences, seminars, and meetings and any others as requested. As necessary, will lead teams of Community Relations and Development support personnel to plan, organize and prepare for territorial conferences, etc.
Serve as a liaison between Divisional staff and the Executive Director
Work directly with National Headquarters, Territorial Headquarters and Community Relations and Development department staff on special projects, tasks and reports as well as other responsibilities
Provide guidance to divisional staff on issues relating to administrative procedures
Process expense reports, requisitions, check requests and other forms
Education:
High School diploma or equivalent. Associate's degree in business, English or Office Technology preferred.
Experience:
Minimum 3 years office experience, with preference for support of executive level administrative positions. Experience in a non-profit development office preferred.
Skills/Abilities:
Demonstrate strategic and critical thinking skills
Ability to improve processes and manage workflows in a way that promotes efficiency as well as goodwill
Knowledge of principles and practices of general office management
Requires knowledge of an extensive body of rules/procedures and operations with extended training or experience to perform a wide variety of nonstandard assignments without supervision
Proficiency in office software (Microsoft Office and other essential computer programs
Skill in preparing clear and concise reports, correspondence and other written materials
Skill in organizing work, setting priorities, meeting critical deadlines and following up on assignments without supervision
Skill in researching, compiling, and summarizing a variety of informational, technical and financial data and materials
Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and field personnel, donors, vendors, volunteers, and Territorial Headquarters/Divisional Headquarters staff
Ability to apply logical thinking to solve problems or accomplish tasks and to understand, interpret and communicate complicated policies, procedures and protocols
Ability to explain complicated policies and procedures to internal staff and vendors
Ability to review financial documents for accuracy
Ability to build and maintain professional working relationships with employees in the field and outside vendors and consultants
Ability to exercise consistent discretion and independent judgment to make decisions
Ability to maintain a high level of integrity in dealing with Salvation Army funds, confidential communications, activities, employee records and documents within the Community Relations and Development Department
Ability to perform multiple tasks efficiently
Ability to pay attention to detail, high level of accuracy, and problem solving skills
Ability to assimilate large quantities of information quickly while maintaining a high level of accuracy
Travel:
Travel may be required occasionally, approximately once per quarter, for special events, conferences or meetings. In rare cases, travel could involve multiple trips during the duration of an event.
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
Central Territory Headquarters LI
The
Administrative Assistant to the Executive Director of Development
(EDOD) plays a crucial role in providing administrative and organizational support to the EDOD and the Community Relations Department as a whole. This position requires a proactive and detail-oriented individual who can efficiently manage the daily tasks of the EDOD, enabling them to focus on strategic initiatives and fundraising efforts. The Administrative Assistant must maintain a high level of discretion, professionalism, and confidentiality.
Essential Functions:
Maintain the Director's calendar, schedule appointments, and coordinate meetings, both internal and external, including day-to-day and long-term management of meetings, projects, and priorities
Manage, organize, prioritize, and compose all forms of correspondence and voice mail messages
Create, review and edit Word, PowerPoint and Excel documents
Assist with travel planning and scheduling for the Executive Director, including a comprehensive itinerary
Handle daily tasks such as making copies, answering phones, etc.
Responsible for distributing monthly budget ledgers to the department section heads
File electronic and hard copy correspondence
Respond to emails as directed by the Executive Director
Set-up, participate in and take notes for various conference calls, meetings, and webinars as requested
Work in conjunction with the Executive Director to facilitate meetings including preparing materials, making hotel reservations, setting up meeting place and taking care of technology needs
Assist with planning, organizing and preparing for territorial conferences, seminars, and meetings and any others as requested. As necessary, will lead teams of Community Relations and Development support personnel to plan, organize and prepare for territorial conferences, etc.
Serve as a liaison between Divisional staff and the Executive Director
Work directly with National Headquarters, Territorial Headquarters and Community Relations and Development department staff on special projects, tasks and reports as well as other responsibilities
Provide guidance to divisional staff on issues relating to administrative procedures
Process expense reports, requisitions, check requests and other forms
Education:
High School diploma or equivalent. Associate's degree in business, English or Office Technology preferred.
Experience:
Minimum 3 years office experience, with preference for support of executive level administrative positions. Experience in a non-profit development office preferred.
Skills/Abilities:
Demonstrate strategic and critical thinking skills
Ability to improve processes and manage workflows in a way that promotes efficiency as well as goodwill
Knowledge of principles and practices of general office management
Requires knowledge of an extensive body of rules/procedures and operations with extended training or experience to perform a wide variety of nonstandard assignments without supervision
Proficiency in office software (Microsoft Office and other essential computer programs
Skill in preparing clear and concise reports, correspondence and other written materials
Skill in organizing work, setting priorities, meeting critical deadlines and following up on assignments without supervision
Skill in researching, compiling, and summarizing a variety of informational, technical and financial data and materials
Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and field personnel, donors, vendors, volunteers, and Territorial Headquarters/Divisional Headquarters staff
Ability to apply logical thinking to solve problems or accomplish tasks and to understand, interpret and communicate complicated policies, procedures and protocols
Ability to explain complicated policies and procedures to internal staff and vendors
Ability to review financial documents for accuracy
Ability to build and maintain professional working relationships with employees in the field and outside vendors and consultants
Ability to exercise consistent discretion and independent judgment to make decisions
Ability to maintain a high level of integrity in dealing with Salvation Army funds, confidential communications, activities, employee records and documents within the Community Relations and Development Department
Ability to perform multiple tasks efficiently
Ability to pay attention to detail, high level of accuracy, and problem solving skills
Ability to assimilate large quantities of information quickly while maintaining a high level of accuracy
Travel:
Travel may be required occasionally, approximately once per quarter, for special events, conferences or meetings. In rare cases, travel could involve multiple trips during the duration of an event.
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.