Executive Assistant

Location

Goshen, Indiana (100% onsite, Mon.-Fri., 8a,-5pm)

We are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced environment. The ideal candidate will be responsible for managing the CEO's schedule, coordinating meetings, and handling various administrative duties to ensure smooth daily operations.

• File Management

  Scan paper files and save documents electronically, maintaining organized digital records.

  
  

• Scheduling & Coordination

  Coordinate meetings and manage the CEO's calendar, ensuring efficient time management and prioritization of tasks.

  
  

• Meeting Preparation

  Set up meeting spaces with necessary IT equipment (projectors, hookups) and required supplies.

  
  

• Catering & Hospitality

  Coordinate lunches for meetings or events as needed, ensuring timely and professional service.

  
  

• Communication

  Manage incoming mail and phone calls, directing them to the appropriate departments or individuals.

  
  

• Reimbursement Processing

  Handle CEO's mileage reimbursements, ensuring timely and accurate processing.

  
  

• Data Entry Support

  Assist with data entry tasks for operations and accounting teams when time allows.

  
  

• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with electronic file management systems is a plus.
• Ability to set up basic IT equipment for meetings.