Legal Practice Assistant (Litigation)

• Location: New York, New York
• Type: Direct Hire
• Job #697

POSITION: Legal Practice Assistant (Litigation)

COMPENSATION: Competitive, commensurate with experience, plus paid overtime, very generous bonus, medical benefits, tuition reimbursement, gym membership, PTO, 401K, etc.

LOCATION: New York, NY (Remote - Hybrid)

THE ORGANIZATION: Elite International & World Renowned Law Firm

SUMMARY: Top-ranked international law firm is seeking a Legal Practice Assistant to provide support to the litigation practice assistant team to meet the Firm and client’s needs.

KEY RESPONSIBILITIES:

• Assist with needs related to trial preparation and larger sized cases
  
• Provide high quality secretarial assistance to Partners and team of Litigation Associates
  
• Communicate regularly with service departments, attorneys and clients at offices across the world
  
• Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
  
• Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
  
• Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
  
• Perform electronic filing of court documents (County, State, Federal, etc)
  
• Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
  
• Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
  
• Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings
  
• Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
  
• Communicate effectively with word processing and proofreading personnel to ensure litigation documents are filed in a timely manner
  
• Handle sensitive and confidential matters appropriately
  
• Organize travel and track expenses for reimbursement
  

REQUIREMENTS:

• High school diploma required
• College degree preferred
• 5+ years in a legal secretarial/assistant experience
• Excellent written and oral communication skills
• Ability to remain calm and function under pressure in a constantly changing environment
• Ability to communicate effectively, dispassionately and diplomatically
• Must have advanced proficiency working in MS Word (formatting documents utilizing Styles), PowerPoint and Excel
• 3E experience is ideal
• Excellent attendance, punctual and flexible to work overtime
• Ability to collaborate smoothly with many other people and departments
• Detail oriented with strong day-to-day organizational skills
• Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously