SourcePro Search
Legal Secretary/Executive Assistant (Law Firm Experience Only)
SourcePro Search, New York, New York, us, 10261
SourcePro Search is conducting a search for an experienced Executive Assistant with a minimum of 5-7 years of legal secretarial experience in a litigation firm and proficient in TOC/TOA, styles and e-Filing.
This is a full-time position with hours from 9:30 am to 5:30 pm, Monday to Friday.
The successful candidate will provide a variety of high-level support to a group of attorneys in both the litigation and bankruptcy departments by assisting with clerical tasks as outlined below. In addition, the assistant provides back-up support to team attorneys.
What You'll Do:Strong document management: format documents using Styles, create Table of Contents, Table of Authorities and miscellaneous documents.Machine transcription, formatting and editing documents; prepare documents for court filings.ProofreadingCoordinate attorney and client meetingsCalendar managementRegular contact with clientsStrong telephone skills, take detailed messagesTriage all incoming queries and issuesArrange travel (ground and air)Maintain high volume of client files (paper and electronic)Draft general correspondenceExpense reimbursementRetention/Retainer lettersBilling (pre-bills)General Responsibilities:Place guests' names on the Security ListReserve conference rooms and arrange for refreshments for meetingsAttorney time entries (Intapp)Manage Contact listMaintain State Bar and miscellaneous organization membershipsFollow up on all mattersProvide back-up support to team attorneysMaintain confidentiality and exercise diplomacy at all timesWhat You'll Bring:
Minimum of 5-7 years of legal secretarial experience in a litigation firmProficient in Microsoft Office Suite: Word, Outlook, Excel and PowerPointStrong organizational skillsStrong attention to detailProficient in e-FilingExcellent grammar in oral and written formExcellent judgmentResourceful and great problem solving skillsStrong interpersonal skillsStrong follow up and follow throughMust be able to multi-task and quickly switch gears when necessary and maintain efficiencyMust be able to work independently and anticipate needs / be proactiveMaintains a professional appearance in person and on the telephoneMust be able to manage and prioritize competing assignments and meet deadlinesMust be flexible and able to work beyond regular work schedule on short notice
https://sourceprosearch.com/
This is a full-time position with hours from 9:30 am to 5:30 pm, Monday to Friday.
The successful candidate will provide a variety of high-level support to a group of attorneys in both the litigation and bankruptcy departments by assisting with clerical tasks as outlined below. In addition, the assistant provides back-up support to team attorneys.
What You'll Do:Strong document management: format documents using Styles, create Table of Contents, Table of Authorities and miscellaneous documents.Machine transcription, formatting and editing documents; prepare documents for court filings.ProofreadingCoordinate attorney and client meetingsCalendar managementRegular contact with clientsStrong telephone skills, take detailed messagesTriage all incoming queries and issuesArrange travel (ground and air)Maintain high volume of client files (paper and electronic)Draft general correspondenceExpense reimbursementRetention/Retainer lettersBilling (pre-bills)General Responsibilities:Place guests' names on the Security ListReserve conference rooms and arrange for refreshments for meetingsAttorney time entries (Intapp)Manage Contact listMaintain State Bar and miscellaneous organization membershipsFollow up on all mattersProvide back-up support to team attorneysMaintain confidentiality and exercise diplomacy at all timesWhat You'll Bring:
Minimum of 5-7 years of legal secretarial experience in a litigation firmProficient in Microsoft Office Suite: Word, Outlook, Excel and PowerPointStrong organizational skillsStrong attention to detailProficient in e-FilingExcellent grammar in oral and written formExcellent judgmentResourceful and great problem solving skillsStrong interpersonal skillsStrong follow up and follow throughMust be able to multi-task and quickly switch gears when necessary and maintain efficiencyMust be able to work independently and anticipate needs / be proactiveMaintains a professional appearance in person and on the telephoneMust be able to manage and prioritize competing assignments and meet deadlinesMust be flexible and able to work beyond regular work schedule on short notice
https://sourceprosearch.com/