Phoenix Police Department
Administrative Assistant II - Parks and Recreation
Phoenix Police Department, Phoenix, Arizona, United States, 85003
ABOUT THIS POSITION
The Parks and Recreation Department is one of the largest municipal park systems in the nation with more than 41,000 acres of desert parks and mountain preserves with 200 miles of trails; 29 pools; 8 golf courses; 187 flatland parks; 10 preserve areas; and 33 community centers. Over a million Phoenix-area residents regularly enjoy the city's parks, playgrounds, walking paths, athletic fields and open green spaces.
The Parks and Recreation Department is seeking an Administrative Assistant II to support the Director's Office and assist with strategic department initiatives. This role requires excellent communication skills, a proactive mindset, and the ability to excel in a fast-paced environment.
As an Administrative Assistant II for the Director's Office, key administrative duties will include writing and editing Legistar reports, board reports, weekly highlights, and creating PowerPoint presentations. Th iis position will support the monthly Parks and Recreation Board meetings and serve as the primary liaison to the Phoenix Parks Foundation by attending meetings, providing department updates, and managing foundation requests with timely follow-up. Additional responsibilities will include compiling annual department and city surveys, such as the City Park Survey, National Recreation and Parks Association Survey, and Valley Benchmarks Survey. The Administrative Assistant II will monitor the Director's Office budget and will serve as a backup to the Management Assistants for City Council requests by providing timely and accurate responses to constituent concerns.
Furthermore, this role will oversee strategic department initiatives, such as serving as the primary liaison for the volunteer program for flatland urban parks. Responsibilities include establishing community service projects, fundraising, recruiting volunteers, and managing public relations efforts to support the department's objectives. Additionally, the position will create and manage training procedures to ensure effective contributions toward the department's goals.
IDEAL CANDIDATE
Takes initiative to continuously improve administrative processes.Ability to communicate with Elected, Executive and Administrative level employees.Knowledge of the City of Phoenix or municipal government structure and processes.Advanced computer skills (Microsoft Word, Excel, PowerPoint, etc.).Familiarity with research methods and techniques.Ability to work independently, conduct thorough analyses, and offer sound recommendations.Innovative, adaptable, and ready to jump in to support the department goals and initiatives.Ability to work for a fast-paced large governmental or similar agency providing high level administrative and management support.Ability to multi-task and have excellent follow through skills.Be organized, professional, reliable and problem-solving skills.SALARY
Pay Range: $63,045 - $107,807 annually.
Hiring Range: $63,045 - $97,781 annually.
Pay Range Explanation:
Pay range is the entire compensation range for the position classification.Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions, click here for more details: Pension Information401(a) and 457 plans with employer contributionsChoice of generous medical HMO, PPO, or HSA/HDHP plansMedical enrollment includes a monthly $150 City contribution to a Post-Employment Health PlanWellness incentive of up to $720 annuallyDental, vision, and life insurance optionsEmployer paid long-term disabilityFree Bus/light rail passTuition reimbursement program up to $6,500 per yearPaid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave daysPaid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month periodFederal Student Loan Forgiveness offered through SaviFor more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS
Bachelor's degree in public or business administration or a related field.Three years of professional experience in public administration or governmental research or finance.Other combinations of education and experience that meet the minimum requirements may be substituted.The City job description can be found here .All finalists for positions are subject to a criminal background check applicable to the department or position.Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.For information regarding pre-screening and driving positions, click here .PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:
Experience overseeing strategic initiatives.Experience working with elected officials and boards, community groups, and non-profit organizations.Experience conducting independent research and data collection.Experience writing high-level reports.Experience developing and implementing new processes and procedures.
RECRUITMENT DATES
Recruitment closes October 7, 2024. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching,
as one document , your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP
Job interviews may be held by video or audio conference.If you are in need of computer resources, click here for free options.Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.Explore other Employment Opportunities with the City of Phoenix .Subscribe to receive e-mail notifications about new employment opportunities.If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .
REFERENCE
Admin Asst II, JC:06040, ID# 55638, 09/23/24, USM, MR, Benefits:007
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
The Parks and Recreation Department is one of the largest municipal park systems in the nation with more than 41,000 acres of desert parks and mountain preserves with 200 miles of trails; 29 pools; 8 golf courses; 187 flatland parks; 10 preserve areas; and 33 community centers. Over a million Phoenix-area residents regularly enjoy the city's parks, playgrounds, walking paths, athletic fields and open green spaces.
The Parks and Recreation Department is seeking an Administrative Assistant II to support the Director's Office and assist with strategic department initiatives. This role requires excellent communication skills, a proactive mindset, and the ability to excel in a fast-paced environment.
As an Administrative Assistant II for the Director's Office, key administrative duties will include writing and editing Legistar reports, board reports, weekly highlights, and creating PowerPoint presentations. Th iis position will support the monthly Parks and Recreation Board meetings and serve as the primary liaison to the Phoenix Parks Foundation by attending meetings, providing department updates, and managing foundation requests with timely follow-up. Additional responsibilities will include compiling annual department and city surveys, such as the City Park Survey, National Recreation and Parks Association Survey, and Valley Benchmarks Survey. The Administrative Assistant II will monitor the Director's Office budget and will serve as a backup to the Management Assistants for City Council requests by providing timely and accurate responses to constituent concerns.
Furthermore, this role will oversee strategic department initiatives, such as serving as the primary liaison for the volunteer program for flatland urban parks. Responsibilities include establishing community service projects, fundraising, recruiting volunteers, and managing public relations efforts to support the department's objectives. Additionally, the position will create and manage training procedures to ensure effective contributions toward the department's goals.
IDEAL CANDIDATE
Takes initiative to continuously improve administrative processes.Ability to communicate with Elected, Executive and Administrative level employees.Knowledge of the City of Phoenix or municipal government structure and processes.Advanced computer skills (Microsoft Word, Excel, PowerPoint, etc.).Familiarity with research methods and techniques.Ability to work independently, conduct thorough analyses, and offer sound recommendations.Innovative, adaptable, and ready to jump in to support the department goals and initiatives.Ability to work for a fast-paced large governmental or similar agency providing high level administrative and management support.Ability to multi-task and have excellent follow through skills.Be organized, professional, reliable and problem-solving skills.SALARY
Pay Range: $63,045 - $107,807 annually.
Hiring Range: $63,045 - $97,781 annually.
Pay Range Explanation:
Pay range is the entire compensation range for the position classification.Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions, click here for more details: Pension Information401(a) and 457 plans with employer contributionsChoice of generous medical HMO, PPO, or HSA/HDHP plansMedical enrollment includes a monthly $150 City contribution to a Post-Employment Health PlanWellness incentive of up to $720 annuallyDental, vision, and life insurance optionsEmployer paid long-term disabilityFree Bus/light rail passTuition reimbursement program up to $6,500 per yearPaid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave daysPaid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month periodFederal Student Loan Forgiveness offered through SaviFor more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS
Bachelor's degree in public or business administration or a related field.Three years of professional experience in public administration or governmental research or finance.Other combinations of education and experience that meet the minimum requirements may be substituted.The City job description can be found here .All finalists for positions are subject to a criminal background check applicable to the department or position.Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.For information regarding pre-screening and driving positions, click here .PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:
Experience overseeing strategic initiatives.Experience working with elected officials and boards, community groups, and non-profit organizations.Experience conducting independent research and data collection.Experience writing high-level reports.Experience developing and implementing new processes and procedures.
RECRUITMENT DATES
Recruitment closes October 7, 2024. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching,
as one document , your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP
Job interviews may be held by video or audio conference.If you are in need of computer resources, click here for free options.Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.Explore other Employment Opportunities with the City of Phoenix .Subscribe to receive e-mail notifications about new employment opportunities.If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .
REFERENCE
Admin Asst II, JC:06040, ID# 55638, 09/23/24, USM, MR, Benefits:007
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.