County of Orange
Fleet Operations Manager (Senior Operations & Maintenance Manager)
County of Orange, Los Angeles, California, United States,
CAREER DESCRIPTION
FLEET OPERATIONS MANAGER
(SENIOR OPERATIONS & MAINTENANCE MANAGER)
SALARY INFORMATION
This position is scheduled to receive salary range increases on the following date:
Effective June 27, 2025 – 4.00% increase
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment is
open to the public
and will establish an open eligible list. This list will be used to fill current and future Senior Operations & Maintenance Manager vacancies.
DEADLINE TO APPLY
This recruitment will close on
Thursday, October 10, 2024, at 11:59 PM (PT) . Qualified applicants are encouraged to apply immediately.
OC FLEET SERVICES
OC Fleet Services (OCFS) is responsible for vehicle life-cycle management, maintenance/repair, and compliance with State and Federal emissions requirements. OCFS provides responsive, cost-effective fleet services to agencies/departments of the County of Orange.
THE OPPORTUNITY
The Fleet Operations Manager (Senior Operations & Maintenance Manager) will report directly to the OC Fleet Services (OCFS) Service Area Deputy Director. This position is a key role responsible for overseeing and enhancing Orange County’s fleet program, which includes automotive vehicles, heavy machinery, and other related equipment. The Fleet Operations Manager is responsible for making strategic decisions based on general policies, resolving organizational challenges, and ensuring efficient service delivery.
Duties and responsibilities may include, but are not limited to:
Planning, organizing, directing, and evaluating the service area’s operations and programs; setting priorities, developing, and enforcing agency policies and procedures
Ensuring compliance with all State emissions rules and regulations administered by the South Coast Air Quality Management District (SCAQMD) and California Air Resources Board (CARB)
Managing the Vehicle Master Record Information in the Fleet Management System (Fleet Focus), including maintenance, parts inventory, fuel, shop labor, costs, utilization, billing, and motor pool operations
Developing and managing a comprehensive preventive maintenance and repair program for County automotive and heavy equipment
Recommending policies and establishing administrative procedures for all county transportation needs, including vehicle and equipment purchases, usage, operation, repair, maintenance, fueling, and replacement
Assigning, training, supervising, and evaluating the work of service area staff through subordinate supervisors
Conducting utilization studies, evaluating fleet condition, and recommending fleet size and composition; making decisions on vehicle replacement and managing a vehicle disposal program, including auction management and salvage value forecasting
Serving on the Emergency Operations Center (EOC) emergency logistics team
Providing 24/7 support during emergency situations for the Sheriff Department and other County departments
DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will possess a minimum of six (6) years of progressively responsible experience in fleet maintenance and operations management; must include three (3) years of supervisory experience.
In addition, the ideal candidate will also possess knowledge and experience in the following core competencies:
Technical Experience & Knowledge
Knowledge of methods, techniques, parts, tools, and materials used in the maintenance and repair of diesel, gasoline-powered, and electric vehicles and equipment
Knowledge of safety and other regulations applicable to fleet maintenance operations
Current knowledge of Federal, State, and local legislation, policies, regulations, and issues that pertain to the technical and service aspects of the assignment
Demonstrates principles of organization, administration, budget, and personnel management
Demonstrates the ability to forecast and develop service/parts contract needs to support strategic goals and objectives
Demonstrates the ability to conduct cost studies and financial analysis relating to fleet administration and supporting funds, and the innovation of new fleet technologies for potential implementation
Leadership & Management Skills
Guide and direct others toward meeting business objectives, while encouraging openness, creativity, and innovation
Provide guidance, training, and direction to staff; promote productivity and efficiency
Maintain ethical standards and positive working relationships with clients, peers, subordinates, key stakeholders, and executives
Problem Solving & Analytical Skills
Effectively prioritize work and meet established deadlines
Knowledge of efficient shop design and effective operational work practices
Assess the vehicle and equipment needs of various users, analyze market data, and perform economic analyses
Explore options for vehicle buying or leasing, considering technological advancements, and make recommendations for vehicle and equipment selection
Analyze all aspects of financial and operational performance and prepare recommendations to management for use in making critical financial decisions
Oral & Written Communication
Presenting ideas and complex material clearly, concisely, logically, and persuasively both orally and in writing
Preparing summary reports and presentations, as needed, for approval from review committee, management, CEO, and Board of Supervisors
Initiating and coordinating project meetings with departments, reviewing progress, providing guidance to departments, and updating to executive team about the progress on each project
Dealing effectively with various functions/various organizational units regarding budget and finance in meeting business goals
Preparing and communicating information needed to compile and present Countywide financial reports
Possessing written communication skills to accurately convey both substance and intent
Adept at communicating politically sensitive financial matters
Team Management/Leadership
Ability to conduct follow up surveys with fleet supervisors to determine the effectiveness of preventive maintenance efforts and make recommended adjustments to the preventive maintenance scope and cycles
Communicate technical and complex information in a clear and concise manner to a wide variety of audiences
Write clearly and concisely, composing informative and convincing memos, emails, letters, reports, and other documents
Communicate using modern technologies, such as conducting community outreach via social media platforms and hosting public meetings virtually and in person
MINIMUM QUALIFICATIONS
LICENSE REQUIRED
Possession of a valid California Driver License, Class C or higher.
RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.
Application Screening | (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step.
Structured Oral Interview (Weighted 100%)
Candidates will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each candidate's rating will be based on responses to a series of questions designed to elicit the candidate's qualifications for the job. Only the most successful candidates will be placed on to the eligible list.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings.
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FLEET OPERATIONS MANAGER
(SENIOR OPERATIONS & MAINTENANCE MANAGER)
SALARY INFORMATION
This position is scheduled to receive salary range increases on the following date:
Effective June 27, 2025 – 4.00% increase
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment is
open to the public
and will establish an open eligible list. This list will be used to fill current and future Senior Operations & Maintenance Manager vacancies.
DEADLINE TO APPLY
This recruitment will close on
Thursday, October 10, 2024, at 11:59 PM (PT) . Qualified applicants are encouraged to apply immediately.
OC FLEET SERVICES
OC Fleet Services (OCFS) is responsible for vehicle life-cycle management, maintenance/repair, and compliance with State and Federal emissions requirements. OCFS provides responsive, cost-effective fleet services to agencies/departments of the County of Orange.
THE OPPORTUNITY
The Fleet Operations Manager (Senior Operations & Maintenance Manager) will report directly to the OC Fleet Services (OCFS) Service Area Deputy Director. This position is a key role responsible for overseeing and enhancing Orange County’s fleet program, which includes automotive vehicles, heavy machinery, and other related equipment. The Fleet Operations Manager is responsible for making strategic decisions based on general policies, resolving organizational challenges, and ensuring efficient service delivery.
Duties and responsibilities may include, but are not limited to:
Planning, organizing, directing, and evaluating the service area’s operations and programs; setting priorities, developing, and enforcing agency policies and procedures
Ensuring compliance with all State emissions rules and regulations administered by the South Coast Air Quality Management District (SCAQMD) and California Air Resources Board (CARB)
Managing the Vehicle Master Record Information in the Fleet Management System (Fleet Focus), including maintenance, parts inventory, fuel, shop labor, costs, utilization, billing, and motor pool operations
Developing and managing a comprehensive preventive maintenance and repair program for County automotive and heavy equipment
Recommending policies and establishing administrative procedures for all county transportation needs, including vehicle and equipment purchases, usage, operation, repair, maintenance, fueling, and replacement
Assigning, training, supervising, and evaluating the work of service area staff through subordinate supervisors
Conducting utilization studies, evaluating fleet condition, and recommending fleet size and composition; making decisions on vehicle replacement and managing a vehicle disposal program, including auction management and salvage value forecasting
Serving on the Emergency Operations Center (EOC) emergency logistics team
Providing 24/7 support during emergency situations for the Sheriff Department and other County departments
DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will possess a minimum of six (6) years of progressively responsible experience in fleet maintenance and operations management; must include three (3) years of supervisory experience.
In addition, the ideal candidate will also possess knowledge and experience in the following core competencies:
Technical Experience & Knowledge
Knowledge of methods, techniques, parts, tools, and materials used in the maintenance and repair of diesel, gasoline-powered, and electric vehicles and equipment
Knowledge of safety and other regulations applicable to fleet maintenance operations
Current knowledge of Federal, State, and local legislation, policies, regulations, and issues that pertain to the technical and service aspects of the assignment
Demonstrates principles of organization, administration, budget, and personnel management
Demonstrates the ability to forecast and develop service/parts contract needs to support strategic goals and objectives
Demonstrates the ability to conduct cost studies and financial analysis relating to fleet administration and supporting funds, and the innovation of new fleet technologies for potential implementation
Leadership & Management Skills
Guide and direct others toward meeting business objectives, while encouraging openness, creativity, and innovation
Provide guidance, training, and direction to staff; promote productivity and efficiency
Maintain ethical standards and positive working relationships with clients, peers, subordinates, key stakeholders, and executives
Problem Solving & Analytical Skills
Effectively prioritize work and meet established deadlines
Knowledge of efficient shop design and effective operational work practices
Assess the vehicle and equipment needs of various users, analyze market data, and perform economic analyses
Explore options for vehicle buying or leasing, considering technological advancements, and make recommendations for vehicle and equipment selection
Analyze all aspects of financial and operational performance and prepare recommendations to management for use in making critical financial decisions
Oral & Written Communication
Presenting ideas and complex material clearly, concisely, logically, and persuasively both orally and in writing
Preparing summary reports and presentations, as needed, for approval from review committee, management, CEO, and Board of Supervisors
Initiating and coordinating project meetings with departments, reviewing progress, providing guidance to departments, and updating to executive team about the progress on each project
Dealing effectively with various functions/various organizational units regarding budget and finance in meeting business goals
Preparing and communicating information needed to compile and present Countywide financial reports
Possessing written communication skills to accurately convey both substance and intent
Adept at communicating politically sensitive financial matters
Team Management/Leadership
Ability to conduct follow up surveys with fleet supervisors to determine the effectiveness of preventive maintenance efforts and make recommended adjustments to the preventive maintenance scope and cycles
Communicate technical and complex information in a clear and concise manner to a wide variety of audiences
Write clearly and concisely, composing informative and convincing memos, emails, letters, reports, and other documents
Communicate using modern technologies, such as conducting community outreach via social media platforms and hosting public meetings virtually and in person
MINIMUM QUALIFICATIONS
LICENSE REQUIRED
Possession of a valid California Driver License, Class C or higher.
RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.
Application Screening | (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step.
Structured Oral Interview (Weighted 100%)
Candidates will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each candidate's rating will be based on responses to a series of questions designed to elicit the candidate's qualifications for the job. Only the most successful candidates will be placed on to the eligible list.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings.
#J-18808-Ljbffr