Procurement Project Coordinator

Ask ITC Inc., backed by a $500 million Microtek group company, provides an industry-leading blend of technology, business consulting, and outsourcing services.Ask IT is a minority-owned enterprise founded on providing the highest quality possible and devotion to customer satisfaction.Job Description

Responsible for providing project/program support for one or more projects/programs under the direction of the Procurement and Contracts Manager/Disadvantaged Business Enterprises Liaison Officer (DBELO). Role includes project research and planning, maintaining project management plans, developing project schedules, reporting project status, and coordinating project activities with procurement staff and project managers. Position may have project lead responsibility on small projects under the direction of the Procurement and Contracts Manager/DBELO. Serves as Subject Matter Expert for the PeopleSoft Procurement Module and coordinates and supports the agency Small Businesses and Disadvantaged Business Enterprises program. Also coordinates purchasing of corporate-wide office supplies, tracks departmental budgets, and oversees the non-profit/agency list for surplus vehicles and other surplus items.ESSENTIAL DUTIES:Develop, implement and maintain procurement project/program documentation ensuring regular communication and proper record keeping. Conduct project/program research to determine industry standards, best practices, and regulatory requirements. Recommend changes based on research.Process requisitions and purchase orders, monitor department budget data, identify and resolve communication or documentation issues, and recommend actions to improve performance and compliance.Assist by leading one or more assigned elements of a project management plan under the direction of Procurement and Contracts Manager/DBELO. Provide technical and administrative support with attention to regulatory, legal, and contractual requirements.Build and maintain an integrated procurement project schedule. Prepare project status reports, identify schedule performance problems, and recommend corrective actions.Coordinate and lead procurement PeopleSoft training, provide support, discuss and resolve issues related to procurement processes, and determine when to escalate issues to IT Help Desk or My Oracle support.Provide subject matter expertise for the PeopleSoft Procurement Module in support of system upgrades, updates, and implementation of new features.Coordinate and lead the agency surplus process of vehicles and other items.Coordinate and support the agency Small Businesses and Disadvantaged Business Enterprises program.Perform other duties of a similar nature or level.MINIMUM QUALIFICATIONS:Associate's Degree or two-year technical certificate in business administration or related field, OR up to one year of specialized or technical training in purchasing.Two years of experience in using MS Office programs.Two years of experience in purchasing and working with an automated purchasing system.Two years of customer service experience.Excellent organizational and communication skills.An equivalent combination of education and experience sufficient to perform the essential duties of the job may be considered.PREFERRED QUALIFICATIONS:Working knowledge of PeopleSoft Procurement Module and Purchasing certification (CPPO or CPPB).ENTRY REQUIREMENTS:Qualification to enter this position requires knowledge of the following:Detailed knowledge of Microsoft Word, Excel, and Outlook programs.Some knowledge in public procurement.Knowledge of budgeting tracking.Knowledge of record and file management systems.Qualification to enter this position requires skill in:Preparing a variety of records, reports, documentation, and correspondence utilizing MS Office Programs.Project planning, coordinating, and scheduling.Effective communication both in written form and verbally.Training administration employees and management.Qualification to enter this position requires the following abilities:Ability to work independently in a logical, analytical, and detail-oriented manner.Ability to understand, transmit, and follow written and verbal instructions.Ability to handle stressful situations professionally.Ability to establish and maintain effective working relationships.Ability to meet deadlines consistently.Ability to lead small projects.Additional Information

All your information will be kept confidential according to EEO guidelines.

#J-18808-Ljbffr