Broward College
Facilities Software Administrator
Broward College, Fort Lauderdale, Florida, us, 33336
Facilities Software AdministratorJob Profile Summary
The Facilities Software Administrator is responsible for the overall operation of ARCHIBUS, the District's CAFM system. The position will be the primary interface between users (District Facilities, Campus Facilities, Construction, Vendors, Long Range Planning, and Budget) and the product vendor to assist managers at all levels in capitalizing on the data and the capabilities of the Facility Management System.
Minimum Education:
Bachelor's degree in related field.
An equivalent combination of experience and education may be considered.
Minimum Experience/Training:
Six years of directly related experience in the field of work.
Essential Functions:
Daily - 40%: Responsible for managing the current college space portfolio in the Computer Aided Facilities Management system. Performs space data validation and updates by conducting field audits, assisting with space surveys, and utilizing system tools and reporting.
Daily - 20%: Maintains and updates database of records ensuring accuracy to the Computer Aided Facilities Management system. Perform space attributes and changes to floor plans within the system.
Daily - 10%: Monitors and updates the room usage, room function, and other required facilities data in the database based on established guidelines.
Daily - 10%: Assists in the maintenance of accurate campus building evacuation plans.
Other, as needed - 10%: Provides reports and graphical data to AVP, Facilities Planning & Capital Budgets, and requesting departments.
Other, as needed - 5%: Stay abreast of changing technology by attending required training and conferences.
Other, as needed - 5%: Performs related duties as assigned.
Knowledge, Skills and Abilities:
In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the College.
Ability to perform complex administrative analysis with limited supervision.
Strong diagnostic, analytical and problem-solving skills.
Excellent coordination and communication skills used appropriately influence the decision-making of individuals and groups at all levels in the College.
Ability to plan and manage own work flow, priorities, and results accomplishments.
Ability to coordinate large projects involving multiple staff across various disciplines and outside vendors.
Requires the ability to present and disseminate data to various levels.
Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products and specialized computer systems - AutoCad.
Ability to interact and effectively communicate with a diverse employee and student population.
Competencies:
Respect for Others: Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment.
Teamwork: Cooperates and collaborates with individuals & groups that support the mission and values of the College.
Flexibility & Adaptability: Adapts approaches as situations in the work environment change. Supports change based on environmental needs, emerging technologies, and system upgrades.
Technical Expertise: Effectively applies concepts, theories, methods, tools, techniques, and expertise in area of discipline (i.e. HR, Finance, Student Affairs, etc.).
Continuous Improvement & Learning: Actively develops one's skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of department, division and the College.
Job Title:
Facilities Software Administrator
Position Number:
P0023383
Job Status:
Full time Regular
Department:
Technical Services and Special Projects - Facilities Mgt
Location:
Central Campus
Pay Grade:
715
Salary:
$52,900 - $62,158 (Salary rate commensurate with education and experience)
Work Shift:
First Shift
Work Schedule:
Monday-Friday/Weekends/Varies
Hours Per Week:
40
Posting End Date:
Open Until Filled
Comments:
To be considered for this position, a completed online employment application form along with a resume are required.
Designated Essential Personnel:
Yes
FLSA Status:
Exempt
Position Classification:
Professional Technical Staff (PTS)
Special Instructions to Applicant:
For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to
954-201-7612,
stating clearly the
position name(s)
and
position number(s)
the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**
Please refer to link with the instructions on how to submit an application with multiple documents.
Instructions .
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Diversity and Inclusion are a priority at Broward CollegeBroward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.
For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.
Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.
Disclaimer:
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
About UsBroward College is a nationally ranked institution of higher education in Broward County, Florida, providing residents and non-residents with access to high-quality, affordable education.
The College offers several areas of study, including certificate programs, two-year university-transfer degrees, two-year career degrees, bachelor's degrees, and continuing education courses.
The first and largest non-profit institution of higher education in Broward County, our campuses and centers serve 63,000 students annually. Our diverse student body and 5,000 full-time and part-time employees represent 150 countries of origin and speak 50 languages. We are also proud to consistently be one of the country's top producers of associate degrees to minorities.
As an equal access and employment opportunity institution, Broward College is committed to a tradition of increasing and retaining an intellectually, culturally, and ethnically diverse student body and workforce and focusing on the success of our students, faculty, and staff while strengthening our local and global communities.
At Broward College, we offer a competitive array of benefits and services to support our employees' personal and family needs.
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The Facilities Software Administrator is responsible for the overall operation of ARCHIBUS, the District's CAFM system. The position will be the primary interface between users (District Facilities, Campus Facilities, Construction, Vendors, Long Range Planning, and Budget) and the product vendor to assist managers at all levels in capitalizing on the data and the capabilities of the Facility Management System.
Minimum Education:
Bachelor's degree in related field.
An equivalent combination of experience and education may be considered.
Minimum Experience/Training:
Six years of directly related experience in the field of work.
Essential Functions:
Daily - 40%: Responsible for managing the current college space portfolio in the Computer Aided Facilities Management system. Performs space data validation and updates by conducting field audits, assisting with space surveys, and utilizing system tools and reporting.
Daily - 20%: Maintains and updates database of records ensuring accuracy to the Computer Aided Facilities Management system. Perform space attributes and changes to floor plans within the system.
Daily - 10%: Monitors and updates the room usage, room function, and other required facilities data in the database based on established guidelines.
Daily - 10%: Assists in the maintenance of accurate campus building evacuation plans.
Other, as needed - 10%: Provides reports and graphical data to AVP, Facilities Planning & Capital Budgets, and requesting departments.
Other, as needed - 5%: Stay abreast of changing technology by attending required training and conferences.
Other, as needed - 5%: Performs related duties as assigned.
Knowledge, Skills and Abilities:
In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the College.
Ability to perform complex administrative analysis with limited supervision.
Strong diagnostic, analytical and problem-solving skills.
Excellent coordination and communication skills used appropriately influence the decision-making of individuals and groups at all levels in the College.
Ability to plan and manage own work flow, priorities, and results accomplishments.
Ability to coordinate large projects involving multiple staff across various disciplines and outside vendors.
Requires the ability to present and disseminate data to various levels.
Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products and specialized computer systems - AutoCad.
Ability to interact and effectively communicate with a diverse employee and student population.
Competencies:
Respect for Others: Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment.
Teamwork: Cooperates and collaborates with individuals & groups that support the mission and values of the College.
Flexibility & Adaptability: Adapts approaches as situations in the work environment change. Supports change based on environmental needs, emerging technologies, and system upgrades.
Technical Expertise: Effectively applies concepts, theories, methods, tools, techniques, and expertise in area of discipline (i.e. HR, Finance, Student Affairs, etc.).
Continuous Improvement & Learning: Actively develops one's skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of department, division and the College.
Job Title:
Facilities Software Administrator
Position Number:
P0023383
Job Status:
Full time Regular
Department:
Technical Services and Special Projects - Facilities Mgt
Location:
Central Campus
Pay Grade:
715
Salary:
$52,900 - $62,158 (Salary rate commensurate with education and experience)
Work Shift:
First Shift
Work Schedule:
Monday-Friday/Weekends/Varies
Hours Per Week:
40
Posting End Date:
Open Until Filled
Comments:
To be considered for this position, a completed online employment application form along with a resume are required.
Designated Essential Personnel:
Yes
FLSA Status:
Exempt
Position Classification:
Professional Technical Staff (PTS)
Special Instructions to Applicant:
For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to
954-201-7612,
stating clearly the
position name(s)
and
position number(s)
the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**
Please refer to link with the instructions on how to submit an application with multiple documents.
Instructions .
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Diversity and Inclusion are a priority at Broward CollegeBroward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.
For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.
Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.
Disclaimer:
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
About UsBroward College is a nationally ranked institution of higher education in Broward County, Florida, providing residents and non-residents with access to high-quality, affordable education.
The College offers several areas of study, including certificate programs, two-year university-transfer degrees, two-year career degrees, bachelor's degrees, and continuing education courses.
The first and largest non-profit institution of higher education in Broward County, our campuses and centers serve 63,000 students annually. Our diverse student body and 5,000 full-time and part-time employees represent 150 countries of origin and speak 50 languages. We are also proud to consistently be one of the country's top producers of associate degrees to minorities.
As an equal access and employment opportunity institution, Broward College is committed to a tradition of increasing and retaining an intellectually, culturally, and ethnically diverse student body and workforce and focusing on the success of our students, faculty, and staff while strengthening our local and global communities.
At Broward College, we offer a competitive array of benefits and services to support our employees' personal and family needs.
#J-18808-Ljbffr